March 5, 2026 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. I Make A Difference

III.B. Director's Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular February Board Meeting - February 5, 2026, @ 5:00 PM

V. Public Comment

VI. Student Advisory Committee

VII. Approval of Consent Agenda

VII.A. Payments/Purchases

VII.A.1. Approval to purchase replacement furniture for Northeast Elementary from Ernie Morris (TIPS contract #230301) in the amount of $15,073.13 to be paid from 141-71100-722-02117.

VII.A.2. Approval of the purchase of 105 Asus Chromebooks at $389.00 each or a total of $44,310. Three carts will be purchased for the housing of the Chromebooks at schools. Two carts will be at CHS to meet the needs of the Computer Science requirement for two labs. The other 35 Chromebooks will replace outdated and worn devices at the other VITAL Future Ready labs. The 3 carts will total $2,727.00 with a total requested amount of $47,037.00 from 141-72210-722-000-01501.

VII.A.3. Approval of the purchase of three security cameras, including hardware, licensing, and installation, for Avery Trace Middle School from Systems Integration, Lebanon, TN, in the amount of $11,245.09, to be paid from School Improvement Funds, 141-71100-599-2011-065.

VII.A.4. Approval to purchase fire-rated doors and hardware from William S. Trimble Company, Knoxville, TN for White Plains Academy using the Statewide Contract SWC 102 in the amount of $10,371.16 to be paid for from 141-72620-499.

VII.A.5. Approval to pay Stone Service Corporation in the amount of $950.00 for pay application #12 related to the Sycamore Elementary School HVAC Upgrades project to be paid from the Putnam County Capital Projects Fund.

VII.A.6. Approval to pay Stone Service Corporation in the amount of $1,145.33 for pay application #11 related to the Sycamore Elementary School HVAC Upgrades project to be paid from the Putnam County Capital Projects Fund.

VII.A.7. Approval to pay Stone Service Corporation in the amount of $25,536.06 and SouthEast Bank (retainage) in the amount of $1,344.00 for pay application #8 related to the Northeast Elementary HVAC Upgrades project to be paid from the Putnam County Capital Project Fund.

VII.A.8. Approval to purchase ten 13-inch MacBook Airs with Apple M4 chip and 10-core CPU and 8-core GPU, 16GB, 256 GB SSD Silver (Packaged in a 5-pack) for use by site coordinators in LEAPS.

VII.A.9. Approval of the award of the TN Early Literacy Tutoring Grant to be paid from 141, Sub fund 02533, in the amount of:  $42,000.00.

VII.A.10. Approval of the award of the TN Tutoring Grant, grades 3-5, to be paid from 141, Sub fund of 02534, in the amount of:  $74,600.00.

VII.A.11. Purchase of  (12) Viewsonic Touch Screen Boards from Danmark Technologies in the amount of $30,370.32 IFP7551 (wall-mounted) from Quote 5322,5321v3 and IFP-7551 (with cart) from Quote from account number 142-72210-790-101 for the following school(s): 

• Sycamore Elementary School (2) Viewsonic(s) Wall mount $4,396.72

• Avery Trace Middle School (5) Viewsonic(s) with carts $12,986.80

• Sycamore Elementary School (1) Viewsonic(s) with cart $2,597.36

• Burks Elementary School (3) Viewsonic(s) with carts $7,792.08

• Prescott South Elementary School (1) Viewsonic with cart $2,597.36

VII.A.12. Purchase of (125) ASUS Chromebooks CZ1104CM2A-YZ84 MEDIATEK KOMPANIO 11.6 8/64 GB from Danmark Technologies in the amount of $40,052.00 from Quote(s) 19 to be paid from account number 142-71100-722-101 for the following school(s):

• Burks Elementary School (25) ASUS Chromebooks $8,075.00

• Parkview Elementary School (6) ASUS Chromebooks $1,615.00

• Sycamore Elementary School (5) ASUS Chromebooks $1,615.00

• Avery Trace Middle School (89) Chromebooks $28,747.00

VII.A.13. Approval of the purchase of 285 cap and gown packets for Cookeville High School from Jostens, Shelbyville, TN in the amount of $20,805.00 to be paid from 141-71100-535.

VII.A.14. Consider approval to purchase e-Rate Category 1 broadband internet connectivity products and managed services from the "UDT/Managed Internet Access for Anderson County Schools, TN, per attached Contract #25-0111", for the 2026-27 school year, in e-Rate funding cycle (7/1/26 to 6/30/27).

VII.A.15. Consider approval to purchase e-Rate Category 2 Internal Connections eligible network products and services from the TDoE's Tennessee Education Broadband Consortium (“TEBC”) State Master Contract. The purchase is contingent upon the district's e-Rate application approval (due by 4/1/2026) and is conducted via the TDOE'S mini-bid process to solicit and evaluate pricing from the approved contracted vendors.

VII.B. Bids/Quotes/Sealed Bids/RFPs

VII.B.1. Approval to bid milk and milk products for SY 2026-27 as a group with Trousdale County School Nutrition.

VII.B.2. Approval to bid replacement kitchen equipment.

VII.C. Budget Amendments/Line Item Transfers

VII.C.1. SPED - To budget additional funds awarded to PCSS for high cost studednts with disabilities

VII.C.2. LEAPS - Budget Amendment for Leaps Extended Program

VII.C.3. CTE - Move money to pay fpr an additional iPad for Paxton Patterson STEM module and additional supplies and materials associated with STEM Paxton Patterson modules

VII.C.4. CTE - Amend budget to better align with expenditures

VII.C.5. CTE - To move monies to pay for Jackie Vester CTSO travel

VII.C.6. Food Service - Annual clean up of line items

VII.D. Approval of Out-of-County and Overnight Trip Reports

VII.E. Approval of Grant Report

VII.F. Other

VII.F.1. Approval to renew the advertising agreement with District Solutions LLC to carry out the proposed School Bus Advertising Program for the 2026-2027 school year. The renewal will be effective July 1, 2026, through June 30, 2027.

VII.F.2. Approval to declare Cane Creek Elementary School towing trailer (open 5' x 10' trailer; 5 lug 14" wheels; 2" ball coupler and jack; 5' expanded metal sides with hinged tailgate; 2,000 pound idler axle) surplus property and allow the sale to be conducted by sealed bid.

VII.F.3. Approval of the attached Patient and Family Centered Care Services Agreement between Vanderbilt University Medical Center (VUMC) and the Putnam County School System (PCSS) effective December 2025 through December 2026. This agreement is for the instructional services provided to students of PCSS while in the care of VUMC.

VII.F.4. Approval to enter into an agreement with Van De Voorde Services, Cookeville, TN for the repair of baseball field lighting at Cornerstone Elementary School in the amount of $10,200.00 to be paid for from 141-72620-399.

VII.F.5. Approval to renew the contract (Year #4) with Turf Masters Landscape Management, Cookeville, TN for the systemwide lawn maintenance with a 3% cost of living increase (as permitted in their contract) and the addition of the Extended Learning Center for a total per mow cost of $9,597.20 to be paid from 141-72610-399.

VII.F.6. Approval to enter into an agreement with D&H Electronic Systems,Inc., Lebanon, TN for the replacement of the fire alarm panel at Algood Elementary School in the amount of $10,000.00 to be paid for from 141-72620-399.

VII.F.7. Approval of the Lifetime Wellness Local Dual Credit MOU updated to meet the language required by the State of Tennessee.

VII.F.8. Approval of the following accounting reports:

• Report: School Budgets 2025-26 (Per section 4: Title 11 TN Internal School Uniform Accounting Policy Manual)
• Report: School Personnel Receiving Cell Phone Benefits 2025-2026 (Per Board Policy 3.3001)
• Report: School Donations 2024-25 (Per Board Policy 2.401)
• Report: School Investment Accounts 2025 (Per Board Policy 2.402)

VII.F.9. Approval to renew contract with ABM custodial services in the amount of $3,971,372.32 which includes a 3% CPI increase of $113,109.32 as well as the addition of the Early Learning Center for $87,952.37.

VII.F.10. Approval to become members of the Equalis Group for a cooperative purchasing agreement.

VII.F.11. Approval for the Putnam County School System to join the Comprehensive Educational Resources Consortium (CER) in conjunction with the Niswonger Foundation in the amount of $22,550 to be paid from 141-71100-399-02103 for the 2026-2027 school year, as submitted.

VII.F.12. Approval of additional K-5 curriculum materials from Amplify, Pittsburg, PA, for school year 25-26 in the amount of $32,261.41 to be paid from 141-71100-499-02117.

VIII. Policy

VIII.A. Approval of the revised Policy 5.303, Personal and Professional Leave, on first reading.

IX. School Spotlight - Sycamore Elementary

X. Discussion/Presentation

X.A. 2026-2027 Early Registration Guidelines

X.B. Building Projects

X.B.1. Update from Energy Systems Group regarding the Putnam County School System Early Learning Academy

X.B.1.a. Energy Systems Group - Putnam County School System Early Learning Academy Renovation Project Action Items

X.B.1.a.1. Approval to pay Energy Systems Group in the amount of $628,710.96 and First National Bank of Tennessee (retainage) in the amount of $33,090.05 for pay application #15 related to the Parkview Elementary School renovation project to be paid from the Putnam County Bond Issue.

X.B.2. Cookeville High School Independence House Update

XI. Adjournment