December 4, 2025 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

IV. Approval of Minutes

IV.A. Minutes of the Regular November Board Meeting - November 6, 2025, @ 5:00 PM

V. Public Comment

VI. Student Advisory Committee 

VII. Approval of Consent Agenda

VII.A. Payments/Purchases

VII.A.1. Approval to purchase conference room furniture to be used at the Putnam County Board of Education ANNEX building from Office Mart in the amount of $10,999.50 to be paid from account 141-71100-722-02117.

VII.A.2. Approval of payment to Moore, Rader & York, P.C. - Cookeville, Tennessee for legal services through November 25, 2025 in the amount of $21,637.20 to be paid from 141-72310-331, Legal Services. (General Purpose Schools)

VII.B. Bids/Quotes/Sealed Bids/RFPs

VII.C. Budget Amendments/Line Item Transfers

VII.C.1. CTE - To move monies to pay for automotive lift inspection services

VII.C.2. SPED - To allocate funds donated by UTrust Organization to the Special Education Department. These funds are to be used to furnish the new Independence Program house located at CHS and to pay for refreshments at the ribbon-cutting/open house event when the house is complete.

VII.D. Approval of Out-of-County and Overnight Trip Reports

VII.E. Approval of Grant Report

VII.F. Other

VII.F.1. Approval of the Dual Credit Conditions and Agreement between Volunteer State Community College - Gallatin, Tennessee and Putnam County School System to establish the terms and conditions for the 2025-2026 school year.

VII.F.2. Approval to enter into an agreement with Volunteer State CC for services rendered.

VII.F.3. Approval of acceptance of the donation of a 2007 Lincoln Navigator from Greg Vandergriff to be used in the Automotive Maintenance and Light Repair classes at CHS.

VII.F.4. Approval of a Data Processing Agreement between Instructure and Putnam County School System for LearnPlatform Services, establishing the framework for a correlational study analyzing the relationship between benchmark assessment results and TCAP performance for the 2024-2025 and 2025-2026 school years.

VII.F.5. Approval of the renewal for the Creative Curriculum Cloud (intervention online program for PreK students with disabilities) from Teaching Strategies, LLC, Washington D.C., in the amount of $12,350.00 to be paid from 141-71200-429-02152, as submitted.

VII.F.6. Approval of the yearly MOU for the TDOE School Climate Survey. The attached survey will be delivered both in person and via Parentsquare. 

VII.F.7. Approval for an MOU between Monterey High School and Standing Stone Care & Rehabilitation for MHS facility use in the event that STC must evacuate for emergency purposes.

VII.F.8. Approval to renew the subscription for Jamf K12 Pro licenses, our Device Management platform for macOS computers and iPads, from Howard Technology Solutions, Laurel, MS, per quote # CH5 1586929.00 based on contract pricing on TIPS Contract # 230105, in the amount of: $43,975.00, to be paid from:  141-71100-722-01607.

VII.F.9. Approval to renew the license subscription for Alertus Emergency notification service from Alertus Technologies, Inc., per sole source documentation and attached quote, in the amount of $11,623.50, to be paid from: 141-72310-599.

VII.F.10. Approval to pay Stone Service Corporation in the amount of $1,900.00 for pay application #5 related to the Extended Learning Building HVAC Upgrades project to be paid from 141-76100-599-02528.

VII.F.11. Approval of the Putnam County Schools Travel Procedures Manual.

VII.F.12. Approval of the Putnam County Schools Local Mileage Procedures Manual.

VII.F.13. Approval of the Fixed Asset Capitalization Procedures.

VII.F.14. Approval to pay Stone Service Corporation in the amount of $950.00 for pay application #9 related to the Sycamore Elementary School HVAC Upgrades project to be paid from the Putnam County Capital Projects Fund.

VII.F.15. Approval for "Instructure" (MasteryConnect) to send benchmark assessment data to Comprehensive Educational Resources (CER).

VII.F.16. Approval to accept a donation of $2,600.00 from the Putnam County Democratic Party for the Angel Fund lunch assistance program.

VIII. Policy

IX. School Spotlight

IX.A. Northeast Elementary

X. Discussion/Presentation

X.A. Building Projects

X.A.1. Update from Energy Systems Group regarding the Putnam County School System Early Learning Academy

X.A.1.a. Energy Systems Group - Putnam County School System Early Learning Academy Renovation Project Action Items

X.A.1.a.1. Approval to pay Enegy Systems Group in the amount of $621,061.91 and First National Bank of Tennessee (retainage) in the amount of $32,687.47 for pay application #12 related to the Parkview Elementary School renovation project to be paid from the Putnam County Bond Issue.

X.A.2. Cookeville High School Independence House Update

X.B. Approval of the MOU with Putnam County Emergency Management Agency for a 1/3 cost share salary and benefits for assistant director of education safety position.

X.C. Director's Evaluation Review

XI. Adjournment