August 7, 2025 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Recognize the following PCSS teachers and principals retiring between July 1, 2024, and June 30, 2025:

• Alma Anderson
• Ronda Cole
• Beverly Hall
• Tracy Jones
• Dana McWilliams
• Robert McWilliams 
• Robert Miller
• Kathryn Parr-Beaty
• Nickey Philpot
• Cynthia Putman
• Mallorie Rector
• Tracy Sparks
• Lori Strode
• Sharon Vetter
• John Wright

III.B. Director's Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular July Board Meeting - June 26, 2025, @ 5:00 PM

V. Public Comment

VI. Approval of Consent Agenda

VI.A. Payments/Purchases

VI.A.1. Approval of the purchase of Safe School Annual Training subscription from Vector Solutions, LLC, for the 2025-2026 school year in the amount of $17,139.20 to be paid from 141-72520-399 effective 07/15/2025 through 7/14/2026, as submitted.

VI.A.2. Approval to purchase student desks and chairs for Capshaw Elementary School from Ernie Morris Enterprises, Inc. in the amount of $34,618.00 to be paid from 141-71100-722-02117.

VI.A.3. Approval to purchase a one-year contract with ParentSquare, Inc. for communication services, which includes website, two-way communication, mass communications, app, etc., for the 2025-2026 school year in the amount of $76,727.50 to be paid from accounts 141-72250-399-000 for $43,800.00 and 141-72310-599-000 for $32,927.50.

VI.A.4. Approval to purchase Qualtrics per Carahsoft Omnia Education Contract RFP# R240303 in the amount of $56,550.53 to be paid from 141-71100-399-02103.

VI.A.5. Approval of the purchase of iCEV CTE curriculum site license for the 25/26 SY for CHS, MHS, and UHS from vendor CEV Multimedia, LLC - Lubbock, TX, in the amount of $37,950.00 to be paid by General Funds.

VI.A.6. Approval of the purchase of one Zeus+ Certification Kit and one Education SK Pro 100 user site license for the 25/26 SY for CHS from vendor Snap-on Industrial - Crystal Lake, IL, in the amount of $51,828.25 to be paid by Perkins Basic grant funds.

VI.A.7. Approval of the purchase of 624 OSHA 10-Hour General Industry training courses/seats for CHS, MHS, UHS, and WPA from vendor CareerSafe - College Station, TX, in the amount of $21,840.00 to be paid by Perkins Reserve Secondary Budget grant funds.

VI.A.8. Approval of a purchase to Solution Tree 2 days of Onsite Professional Development per quote QS132945 in the amount of $14,200.00 and to be paid from school allocation 142-72210-524-101. The total will be split by the following schools: $3,550.00 (NES), $3,550.00 (PSES), $,550.00 (PSMS), and $3,550.00 AMS.

VI.A.9. Approval of the purchase of one Career Discovery Lab and one College and Career Ready/STEM Lab for Upperman Middle School from vendor Paxton Patterson, LLC - Alsip, IL, in the amounts of $25,307.30 and $160,618.42, respectively, to be paid by Innovative School Models grant funds. Paxton Patterson is a TIPS vendor; this purchase will be made under contract #250106.

VI.B. Bids/Quotes/Sealed Bids/RFPs

VI.C. Budget Amendments/Line Item Transfers

VI.C.1. Student Services - Budget for carryover and donations received for student services

VI.C.2. Finance - To budget for State of Tennessee teacher bonus

VI.C.3. CTE - To allocate PEP donation to expenditure accounts for the 2025/26 school year

VI.C.4. Future Ready - Budget for carrry over amount received from Vol State Foundation

VI.C.5. Adult Education - To budget for revenue received for Adult Education general services

VI.C.6. Adult Education - To budget for revenue received for Adult Education

VI.C.7. Finance - To budget for furniture purchases for the PreK Early Learning Acedemy

VI.D. Approval of Out-of-County and Overnight Trip Reports

VI.E. Approval of Grant Report

VI.F. Other

VI.F.1. Approval of the request for the renewal of the use of Level Data, LLC, for the 25/26 school year in the amount of $16,972.50 to be paid from 141-72110-399. Level Data is a complement to PowerSchool and helps ensure accurate initial enrollment data entry and submission with TDOE to decrease data errors, which may delay funding.

VI.F.2. Approval of the partnership with the Tennessee Higher Education Commission (THEC), to allow Monterey High School to be provided a dedicated college and career advisor helping MHS students navigate the process of applying to college, securing financial aid, and exploring career pathways.

VI.F.3. Approval for a $20.00 monthly stipend for personal cell phone usage, per policy, 3.3001, use of Cellular Phones, for the following Extended Learning employee:

Brenda J. Hughett - Extended Learning Program Director

The stipend will begin July 2025 and will go through June 2026. It will be paid from LEAPS 141-73300-199-02003 and 21st CCLC 142-73300-199-00000.

VI.F.4. Approval of the subscription renewal for the 25/26 school year in the amount of $23,635.64, to be taken from account 141-72210-399, for the Navigate360 Emergency Management Suite Platform. Navigate EMS is used to account for students, staff, and visitors during emergency drills or other emergencies during the school day.

VI.F.5. Approval of the attached research request for Emily Lankford, a doctoral candidate at Tennessee Tech University.

VI.F.6. Approval of the attached research request for Melissa Hinds, a doctoral candidate at Liberty University.

VI.F.7. Approval of a $20.00 monthly stipend for cell usage for Krista Hamilton, School Age and Employee Child Care Program Coordinator effective July 1, 2025 through June 30, 2026 per Policy 3.3001, Use of Cellular Phones, as submitted to be paid from 146-73300-199-01800.

VI.F.8. Approval of the discontinuation of the International Baccalaureate (IB) Program at Cookeville High School, effective at the conclusion of the 2025-2026 academic year.

VI.F.9. Approval of the renewal (Year #4) of the Student Teaching/Internship Affiliation Agreement between Western Kentucky University and the Putnam County School System effective July 1, 2025 through June 30, 2026.

VI.F.10. Approval of a one-year extension of the Educator Preparation Provider (EPP) / Local Education Agency (LEA) State Recognized Partnership Agreement between the University of TN Martin and the Putnam County School System effective between 7/1/25 and 5/31/26.

VI.F.11. Approval of the official request from the Putnam County Education Association (PCEA) for the continuation of Collaborative Conferencing among the Putnam County Board of Education employees and the Putnam County School Board, as submitted.

VI.F.12. Approval of the discontinuation of the Middle Years Programme (MYP) at Avery Trace Middle School, effective immediately.

VI.F.13. Approval to enter into a contract with Maffett Loftis Engineering, LLC, Cookeville, TN for a plumbing investigation of White Plains Academy (as outlined in their proposal dated July 1, 2025) in the amount of "not to exceed" $9,000.00 to be paid for from 141-72620-399.

VI.F.14. Approval to enter into a contract with Cookeville Heating and Cooling, Cookeville, TN for the replacement of a 20-ton rooftop unit on Prescott South Elementary's gym in the amount of $52,305.00 to be paid for from 141-72620-399.

VI.F.15. Approval of the following individuals to serve on the Collaborative Conferencing team for 2025-2026:

PET: Danielle Johnson, Jennifer Peek, and Sandy Harris
PCEA: Diane Phy, Leslie Worsham, Aaron Casey
Unaffiliated: Gavin Moore
BOE: Russell Darley, Renee Cantrell, Mark McReynolds, Tim Martin, Bridgett Carwile, Dr. Sharon Anderson and Angie Knight

VI.F.16. Approval to enter into a contract with Cookeville Heating and Cooling Services, Cookeville, TN to replace the chiller compressor at the Central Office in the amount of $16,395.00 to be paid for from 141-726200-399.

VI.F.17. Approval of an addendum to the approved school fees for 2025-2026 school fees as submitted for approval in July, specifically additions to Upperman High School per Dr. Winningham due to unforeseen program expansions and updated resource needs.

VI.F.18. Approval of the MOU between WIOA Upper Cumberland Local Workforce Development Board/Workforce Connections Upper Cumberland and Putnam County BOE with local provision acknowledging the maximum liability of $23,000.00 for infrastructure costs and $7,000.00 maximum liability of additional costs at the American Job Center in Cookevile and Crossville to be paid from Adult Education funds effective July 1, 2025 to June 30, 2026.

VI.F.19. Approval of a $20 monthly stipend for cell phone usage for the 2025-2026 school year, per Policy 3.3001, Use of Cellular Phones, to be paid from 141-72250-199 for the following Technology department employees: Scott Allen, Frankie Jerome, Michael McCarver, Angie Smith, April Hale and Brenda Hughes.

VI.F.20. Approval to renew subscription for Jamf Pro licenses, a Device Management platform for macOS computers and iPads, from Jamf, Inc., Minneapolis, MN, per quote #Q-717384 and Invoice #90319235, in the amount of $11,362.00 to be paid from 141-71100-722-01607.

VI.F.21. Approval to purchase additional Amplify CKLA student materials not covered during this final year of the current adoption.

VI.F.22. Approval of permission to purchase a used Reel Mower for outdoor athletic fields at Upperman High School from Precision Reel Grinding, LLC, for the purchase price of $22,000.00 to be paid from school athletic trainer funds.

VI.F.23. Approval to purchase a Pacifica Van from Chrysler Dodge Jeep RAM Fiat of Columbia in the amount of $41,484.25 from the TN statewide contract (#209) to be paid from 141-72710-729, Transportation equipment.

VI.F.24. Approval to pay AAR of North Carolina in the amount of $19,106.87 for pay application #2 related to the Extended Service Building Roof Replacement project to be paid from 141-76100-599-02528.

VI.F.25. Approval to pay Stone Service Corporation in the amount of $950.00 for pay application #2 related to the Extended Learning Building HVAC Upgrades Project to be paid from 141-76100-599-02528.

VI.F.26. Approval to pay Stone Service Corporation in the amount of $206,587.17 and SouthEast Bank (retainage) in the amount of $10,873.01 for pay application #3 related to the Northeast Elementary HVAC Upgrades project to be paid from the Putnam County Capital Project Fund.

VI.F.27. Approval to pay Stone Service Corporation in the amount of $33,645.07 for pay application #4 related to the Sycamore Elementary School HVAC Upgrades project to be paid from the Putnam County Capital Projects Fund.

VI.F.28. Approval to pay Stone Service Corporation in the amount of $128,811.56 for pay application #2 related to the Baxter Primary School HVAC Upgrades project to be paid from 141-76100-599-02528.

VI.F.29. Approval of the Medical, Dental and Vision Insurance Rates for the 2026 calendar year as submitted.

VI.F.30. Approval of the following budgets:

141 General Purpose School Budget Draft #3
142 Federal Projects Budget
143 Food Service Budget
146 Extended School Program Budget

VI.F.31. Approval to pay Stone Service Corporation in the amount of $68,487.30 and SouthEast Bank (retainage) in the amount of $3,604.60 for pay application #4 related to the NorthEast Elementary HVAC Upgrades project to be paid from the Putnam County Capital Project Fund.

VI.F.32. Approval to pay Stone Service Corporation in the amount of $9,310.00 for pay application #1 related to the Baxter Primary School HVAC Upgrades project to be paid from 141-76100-599-02528.

VI.F.33. Approval to pay Stone Service Corporation in the amount of $24,096.77 for pay application #5 related to the Sycamore Elementary School HVAC Upgrades project to be paid from the Putnam County Capital Projects Fund.

VI.F.34. Approval to enter into a contract with Covington Flooring Company, Birmingham, AL for the repair, sand, paint and refinish as outlined in the attached proposal of the gym floor at the Early Learning Center (formerly Park View Elementary) in the amount of $47,474.00 to be paid from 141-72620-399.

VI.F.35. Approval to purchase furniture for the new PreK Early Learning Academy in the amount of $348,792.76 from Ernie Morris Enterprises, Inc. from account 141-76100-711-02530. This purchase is through the TIPS cooperative purchasing network, contract 230301.

VII. Policy

VII.A. Approval of revisions to policy 2.804, Expenses and Reimbursements, as suggested by TSBA.

VII.B. Approval of revisions to policy 5.100, Personnel Goals, as suggested by TSBA.

VII.C. Approval of revisions to policy 5.110, Compensation Guides and Contracts for Certified Personnel, as suggested by TSBA.

VII.D. Approval of revisions to policy 5.119, Employment of Retirees, as suggested by TSBA.

VII.E. Approval of revisions to policy 5.305, Family and Medical Leave, as suggested by TSBA.

VII.F. Approval of revisions to policy 5.701, Substitute Teachers, as suggested by TSBA.

VII.G. Approval of revisions to policy 4.601, Reporting Student Progress, as suggested by TSBA.

VII.H. Approval of revisions to policy 4.700, Testing Programs to update verbiage on absences during EOC/TCAP.

VII.I. Approval of the removal of policy 4.7001, Required State Testing: TCAP.

VII.J. Approval of revisions to policy 4.801, Controversial Materials.

VII.K. Approval of revisions to policy 1.407, School District Records, as suggested by TSBA.

VII.L. Approval of revisions to policy 3.202, Emergency Preparedness Plan, as suggested by TSBA.

VII.M. Approval of revisions to policy 3.204, Threat Assessment Team, as suggested by TSBA.

VII.N. Approval of revisions to policy 4.212, Virtual Education Strategy, as suggested by TSBA.

VII.O. Approval of revisions to policy 4.301, Interscholastic Athletics, as suggested by TSBA.

VII.P. Approval of revisions to policy 6.200, Attendance, as suggested by TSBA.

VII.Q. Approval of revisions to policy 6.600, Student Records, as suggested by TSBA.

VII.R. Approval of revisions to policy 5.612, Cell Phone Usage.

VIII. Discussion/Presentation

VIII.A. Building Projects

VIII.A.1. Avery Trace Middle School Softball Field Project

VIII.A.2. Update from Energy Systems Group regarding the Putnam County School System Early Learning Academy 

VIII.A.2.a. Energy Systems Group - Putnam County School System Early Learning Academy Renovation Project Action Items

VIII.A.2.a.1. Approval to pay Energy Systems Group in the amount of $256,629.23 and First National Bank of Tennessee (retainage) in the amount of $13,506.80 for pay application #8 related to the Parkview Elementary School renovation project to be paid from the Putnam County Bond Issue.

VIII.B. Approval of the purchase of property from Don and Julie Bohannon on Old Walton Road, parcel 071C B 017.00, for the purchase price of $95,000.00. This property is adjacent to Monterey High School.

IX. Adjournment