April 3, 2025 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Cookeville High School Lady Cavs were named the 2025 Class 4A Regional Champions and competed in the state semi-finals for the third time in four years.

III.B. Ty Cobb was named TSSAA Class 3A Mr. Basketball for the first time in Upperman's program history.

III.C. For the first time in program history, the Upperman Bees basketball team won the 3A State Championship.

III.D. I Make a Difference Award

III.E. Director's Personnel Report

III.F. The next board work session is to take place on May 2, 2025, following the May board meeting.

III.G. The joint school board and county commission meeting will take place on May 5, 2025, at 5:00 p.m.

IV. Approval of Minutes

IV.A. Minutes of the Regular March Board Meeting - March 6, 2024, @ 5:00 PM

V. Public Comment

VI. Approval of Consent Agenda

VI.A. Payments/Purchases

VI.A.1. Approval to pay Mid State Construction Company in the amount of $47,275.97 for pay application #2 related to the Cookeville High School - Student Entry Security Upgrades project to be paid from 141-72620-399-02529.

VI.A.2. Approval to pay Lee Company in the amount of $23,270.98 for pay application #3 (payment of retainage) related to the Cookeville High School Chiller Replacement project to be paid from 141-72620-799.

VI.A.3. Approval to pay Lee Company in the amount of $57,398.57 for pay application #2 related to the Cookeville High School Chiller Replacement project to be paid from 141-72620-799.

VI.A.4. Approval to pay 2M Builders, LLC in the amount of $21,000.00 for the baseball dugout at Cookeville High School to be paid from 141-72620-399.

VI.A.5. Approval to pay Toadvine Enterprises in the amount of $48,613.00 for the removal and installation of new bleachers at Avery Trace Middle School to be paid from 141-72620-399. Note: Contract approved by the Board on 12/7/2023.

VI.A.6. Approval to pay TK Elevator Corporation in the amount of $13,812.00 for maintenance work on the elevator at Avery Trace Middle School to be paid from 141-72620-399.

VI.B. Bids/Quotes/Sealed Bids/RFPs

VI.B.1. Permission for a system-wide bid for air filters.

VI.C. Budget Amendments/Line Item Transfers

VI.C.1. General Purpose School Budget Amendments - Fund 141

VI.C.1.a. CTE ISM - To move monies to pay for additional consumable supplies for the ATMS greenhouse. To move monies to pay for certified personnel Social Security benefits at UHS. To move monies to pay for Aesthetics consumable supplies to be purchased at UHS.

VI.C.1.b. Special Education - To reallocate funds awarded to PCS to better align with expenditures for SWD's ages 3-5 years in the 2024-25 school years.

VI.C.1.c. LEAPS - Budget Amendment for Leaps Extended Program

VI.C.1.d. Adult Education - To budget for revenue received for Adult Education from Life Church.

VI.D. Approval of Out-of-County and Overnight Trip Reports

VI.E. Approval of Grant Report

VI.F. Other

VI.F.1. Approval of two Memorandums of Understanding between the Putnam County Board of Education and Grandview Post Acute (Nursing Home) to be implemented in the event of an emergency evacuation of Grandview Post Acute.

VI.F.2. Approval to enter into a Retainage Agreement with SouthEast Bank and Stone Service Corporation to establish an interest-bearing account at a financial institution to house the retainage funds related to the Northeast Elementary School HVAC upgrades project per State of Tennessee requirements.

VI.F.3. Approval of equipment purchased to replace pole vault equipment which was destroyed in the windstorm of March 4, 2025. 

VI.F.4. Data Share Request for Putnam County Schools to provide permission for Pearson to send student assessment data to the Tennessee Department of Education (in order for Putnam County Schools to remain in compliance with applicable 3rd and 4th grade promotion/retention laws).

VI.F.5. Approval of the Project Lead The Way (PLTW) Participation Confirmation affirming the $950.00 purchase of the Gateway Program for Avery Trace Middle School for the 2025-26 school year from Project Lead The Way - Indianapolis, IN, to be paid by general purpose funds. Once approved, an email will follow from PLTW requesting an authorized signature. 

VI.F.6. Request to reject all bids for the CHS hitting facility and re-bid the project with alternate plans.

VI.F.7. Request donation of the old Park View School brick sign to be donated to the County for historical preservation and display.

VI.F.8. Approval of the attached research request for Susie Dobbs, a doctoral candidate at Liberty University:

Purpose of the study

• This study examines the effectiveness of online learning tools, specifically the College Equipped Readiness Tool (CERT) and Shmoop, in improving student performance on the Tennessee Comprehensive Assessment Program (TCAP) at Upperman High School. The study employs a mixed-methods approach, incorporating interviews with teachers, surveys with recent graduates, and focus groups with current students to identify barriers to engagement and recommend strategies for optimizing online learning interventions. The findings will inform stakeholders on best practices for integrating digital learning tools into standardized test preparation, ultimately aiming to enhance student academic outcomes.

VI.F.9. Permission to purchase system-wide fuel and bus tires for the 2025-26 school year utilizing State of Tennessee contracts.

VI.F.10. Approval of the MOU between WIOA Upper Cumberland Local Workforce Development Board/Workforce Connections Upper Cumberland and Putnam County BOE with local provision acknowledging the maximum liability of $23,000.00 for infrastructure costs and $7,000.00 maximum liability of additional costs at the American Job Center in Cookeville and Crossville to be paid from Adult Education funds effective July 1, 2024 through June 30, 2025.

VI.F.11. Approval of the MOU between CVS Pharmacy and Putnam County BOE to provide a Pre-Apprenticeship program for Pharmacy Technicians from Adult Education funds effective April 1, 2025-April 1, 2026. 

VI.F.12. Approval of the Lease Agreement between Fentress County Schools and Putnam County Schools for the use of space for Adult Education at $1,000.00 per month to be paid from Adult Education funds effective April 1, 2025-June 30, 2025.

VI.F.13. Approval to purchase a Graco Lanelizer 200hs from Sherwin Williams, Cookeville, TN for systemwide striping of parking lots for $11,388.24 to be paid from 141-72610-499.

VI.F.14. Approval to renew the contract (Year #3) with Turf Masters Landscape Management, Cookeville, TN for systemwide lawn maintenance with a 3% cost of living increase (as permitted in their contract) and the addition of the new Park View Elementary site for a per mow cost of $9,197.81 each to be paid from 141-72610-399.

VI.F.15. Approval to renew the systemwide pest control agreement with Optimus Pest Solutions for the 2025-26 school year. The renewal will be effective July 1, 2025 through June 30, 2026 for year 4, extension #3 of the contract.

VI.F.16. Approval of the purchase of 287 cap and gown packets for Cookeville High School from Jostens, Shelbyville, TN in the amount of $16,933.00 to be paid from 141-71100-535.

VI.F.17. Approval for the purchase of 4 CX54 14" touchscreen Chromebooks from Danmark in the amount of $3,933.60 to be paid from line 141-72210-722-000-01501 and consider approval for the purchase of 185 CR12 12.2" touchscreen Chromebooks from Danmark in the amount of $74,636.40 to be paid from 141-72210-722-000-01501.

VI.F.18. Approval for Print Link Printing to continue to provide systemwide printing services effective July 1, 2025 through June 30, 2026.

VI.F.19. Approval to enter into a Retainage Agreement with First National Bank of Tennessee and Lakeland Electric to establish an interest-bearing account at a financial institution to house the retainage funds related to the Cookeville High School Auditorium Lighting project per State of Tennessee requirements. 

VI.F.20. Approval to purchase library furniture for Sycamore Elementary School from Ernie Morris in the amount of $10,6750.00 paid from 141-71100-722-02117.

VI.F.21. Approval of Kim Cravens to rerun as the TSBA District Director at the 2025 fall TSBA district meeting.

VII. Policy (None Submitted)

VIII. Discussion/Presentation

VIII.A. Building Projects

VIII.A.1. Park View School Update

VIII.A.2. Avery Trace Middle School Softball Field Project

VIII.A.3. Update from Energy Systems Group regarding the Putnam County School System Early Learning Academy 

VIII.A.3.a. Energy Systems Group - Putnam County School System Early Learning Academy Renovation Project Action Items

VIII.A.3.a.1. Approval to pay Energy Systems Group in the amount of $477,928.57 and First National Bank of Tennessee (retainage) in the amount of $25,154.44 for pay application #4 related to the Parkview Elementary School renovation project to be paid from the Putnam County Bond Issue.

IX. Adjournment