June 27, 2024 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Approval of the 2024-2025 Board Meeting Dates/Agenda Deadlines and Board Work Sessions, as submitted.

III.B. Director's Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular June Board Meeting - Thursday, June 6, 2024, @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of the purchase of the Dreambox Learning Math Advances for the 2024-2025 school year (personalized math intervention programs for students with disabilities) student licenses and training webinar package from Dreambox Learning - Bellevue, WA in the amount of $12,200.00 to be paid from 141-71200-429, as submitted.

V.A.2. Approval of payment to TRA School Software Solutions, Wilmington, North Carolina, for School Funds Online Software, accounting software and maintenance fees for twenty schools for the 2024-2025 school year in the amount of $13,573.59 to be paid from 141-E-72510-399, as submitted.

V.A.3. Approval of the purchase of one (1) Snap-on Hand Tool Identification and Safety Certification Kit for PCSS JACEE CTE bus from vendor Snap-on Industrial - Crystal Lake, IL, in the amount of $11,613.60 to be paid by Perkins Basic 2024/25 grant funds. This is the only kit aligned specifically to the Tennessee Department of Education promoted NC3/Snap-on Hand Tool Identification and Safety Industry Certification, as submitted.

V.A.4. Approval of the purchase of one (1) Industrial Wiring Training System for CHS Advanced Manufacturing classes from vendor Reletech - Nashville, TN, in the amount of $21,995.00 to be paid by ISM (Innovative School Models) grant funds, as submitted.

V.A.5. Approval of the purchase of 26 Dell Optiplex All-In-One computers for CHS Business & Marketing, Accounting and Virtual Enterprise classes from vendor Dell - Round Rock, TX, in the amount of $35,181.90 to be paid by ISM (Innovative School Models) grant funds, as submitted.

V.A.6. Approval of the purchase of 30 Dell Optiplex tower computers and 30 Dell 27" monitors for ATMS Principles of Design and Technology classes from vendor Dell - Round Rock, TX, in the amount of $24,912.00 to be paid by ISM (Innovative School Models) grant funds, as submitted.

V.A.7. Approval of the purchase of a one-year renewal of the K-5 Quaver Music Program from Tennessee Book Company, La Vergne, Tennessee in the amount of $17,160.00 to be paid from 141-71100-449-02117, as submitted.

V.A.8. Approval of the purchase of a two-year renewal of Gallopade Social Studies from Tennessee Book Company, La Vergne, TN in the amount of $58,388.02 to be paid from 141-71100-449-02117, as submitted.

V.A.9. Approval of payment to IB, International Baccalaureate Organization New York, for 2024-2025 Annual School Fees for Cookeville High School in the amount of $12,660.00 to be paid from 141-72210-599-02103, as submitted.

V.A.10. Approval of the purchase of the annual replacement and growth textbooks from Tennessee Book La Vergne, Tennessee in the amount of $50,000.00 to be paid from 141-71100-499-02117, as submitted.

V.A.11. Approval of the purchase of Dreambox Reading Plus for the 2024-2025 school year (reading plus intervention programs for students with disabilities) student licenses and training webinar package from Dreambox Learning - Bellevue, WA in the amount of $17,025.00 to be paid from 141-71200-429, as submitted.

V.A.12. Approval of a payment to PowerSchool Group, LLC, for services from July 15, 2024, to July 14, 2025, in the amount of $114,492.73 to be paid from 141-E-72110-399-000-00000-000, Other Contracted Services (General Purpose School Fund), as submitted.

V.A.13. Approval of payment to TRA School Software Solutions, Wilmington, North Carolina, for School Funds Online Software, accounting software and maintenance fees for twenty schools for the 2024-2025 school year in the amount of $13,573.59 to be paid from 141-E-72510-399.

V.A.14. Approval to purchase public safety DAS/distributed antenna system components for emergency responder radio communications from Graybar Electric, Nashville, TN, via pricing on the OMNIA Partners Contract #EV-2370, for the new Park View School building project, in the amount not to exceed $53,045.60; with the antenna and cabling installation services to be purchased from Advanced Communication Services, Sparta, TN, in the amount not to exceed $10,000, to be paid from: 141-76100-799-000-02504-000.

V.A.15. Approval of payment to Skyward - Stevens Point, WI in the amount of $75,608.00 to be paid from 141-72510-399 for the Accounting and HR Software Annual License fee from July 1, 2024 (General Purpose School Fund).

V.A.16. Approval of a payment to Civil Engineering and Surveying, LLC for civil engineering for the softball and soccer fields at ATMS in the amount of $10,000.00 to be paid from 141-72620-799, Other Capital Outlays (General Purpose School Fund).

V.B. Bids/Quotes/Sealed Bids/RFPs

V.B.1. Approval to solicit bids for a post-frame barn for Veterinary & Animal Science agriculture classes at Upperman High School to be funded by ISM (Innovative School Models) grant funds, as submitted.

V.B.2. Approval for the request to solicit bids for the framing and finishing materials and labor for the CTE structural systems/construction building projects for the 2024-2025 school year at Cookeville High Schools, Upperman High School and White Plains Academy to be funded by each school's VIP (Vocational Improvement Project) account, as submitted.

V.B.3. Approval to accept the bid from King Construction in the amount of $1,333,800.00 to construct the Avery Trace Softball Field, which includes Alternate 1, 2, 5 and 6.

V.B.4. Approval to accept the custodial bid including Alternate 1 from ABM Education of Nashville, Tennessee for $303,829.31 per month, which includes the increase for the new Park View School. The time period is from July 1, 2024, through June 30, 2025.

V.C. Budget Amendments/Line Item Transfers

V.C.1. General Purpose School Budget Amendments - Fund 141

V.C.1.a. Finance - To adjust budget for year-end cleanup

V.C.1.b. Teaching and Learning - To budget for Governor's Early Literacy Foundation Grant for WOW Bus - July 1, 2024 to June 30, 2026

V.C.1.c. Career and Technical Education - To move monies to pay for CHS CTSO minivan

V.C.1.d. Finance - To adjust budget for year-end cleanup

V.C.1.e. Student Services - Budget for donations received for student services

V.C.1.f. Career and Technical Education - Budget for training system for CHS automotive, STEM and PLTW

V.C.1.g. Finance - To correct budget amendment for new Parkview School construction from 6/6/24

V.C.2. General Purpose School Line Item Transfers - Fund 141

V.C.2.a. Special Education - To reallocate funds to meet actual expenditures

V.C.3. Federal Projects Budget Amendments - Fund 142

V.C.3.a. Federal Programs - This TN ALL Corps Amendment is needed to cover salaries in the 2023-2024 school year

V.C.3.b. Career and Technical Education - To move monies to pay for year-end in-direct costs

V.C.3.c. Federal Programs - This RSC Grant amendment is required in order to allocate funds accordingly

V.D. Approval of Out-of-County and Overnight Trip Reports (None Submitted)

V.E. Approval of Grant Report

V.F. Other

V.F.1. Approval to accept playground equipment project purchase from Prescott Middle School's PTO in the approximate amount of $49,771.74, as submitted.

V.F.2. Approval of the Medical, Dental and Vision Insurance Rates for the 2025 calendar year, as submitted.

V.F.3. Permission to reject all bids for the Cookeville High School Softball Hitting Facility project and to re-bid the project.

V.F.4. Approval of the FY2025 Consolidated Application, as submitted.

V.F.5. Approval to renew Title I Crate from 86 Technologies per BuyBoard contract #661-22 and quote in the amount of Eleven thousand dollars ($11,000.00) to be paid from Consolidated Administration budget line 142-72210-399-011.

V.F.6. Approval to enter into an agreement with J&B CounterTops, Cookeville, TN for the installation of solid surface countertops at Avery Trace Middle School in the amount of $12,147.60 to be paid for from 141-72620-399, as submitted.

V.F.7. Approval to enter into an agreement with Kone, Nashville, TN for the repair of the elevator (as noted in scope of work attached) on an emergency basis at Prescott South Middle School in the amount of $19,760.78 to be paid for from 141-72620-399, as submitted.

V.F.8. Approval of a $20.00 monthly stipend for cell phone usage for Extended Learning Program Coordinator, Brenda Hughett effective July 1, 2024 through June 30, 2025 (per policy 3.3001, use of Cellular Phones), as submitted to be paid from 141-73300-02003 and 142-73300-432.

V.F.9. Approval of the attached research request for Kudakwashe Mandebvu, a graduate assistant in curriculum and instruction at Tennessee Tech University. The purpose of the study is to explore preschool teachers' perceptions of self-efficacy as they deliver social emotional learning instruction to their preschool students. 

V.F.10. Approval to amend the SY 24/25 and SY 25/26 calendars approved during the May 2, 2024, Board Meeting to show accurate End of 9 Weeks summaries. No changes to already approved Inservice days, school days, breaks, or holidays involved.

V.F.11. Approval of both the Agreement to Administer the School Nutrition Program and the Local Agriculture Products Compliance Plan for the School Year 24-25, due annually for School Nutrition Programs.

V.F.12. Approval of the Student Teacher Partnership Agreement between the Western Governors University and the Putnam County School System effective 7/1/24 - 6/30/25.

V.F.13. Approval of the Data Sharing Agreement in order for Putnam County Schools and Curriculum Associates to provide iReady Math and Reading student data (including assessment, instruction, demographic, and class schedule information) to Ellevation Education.

V.F.14. Approval of the Data Sharing Agreement in order for Putnam County Schools and Flashlight Learning to provide progress monitoring student data (including assessment, instruction, demographic, and class schedule information) to Curriculum Associates (Ellevation).

V.F.15. Approval to enter into an agreement with Volunteer State Community College, Gallatin, TN to provide dual enrollment and middle college courses for the Fall 2024-Spring 2025 school year, per student needs. To be paid from VITAL 141-71100-399-01501.

V.F.16. Consider approval for the School Nutrition Program to participate in the Community Eligibility Provision (CEP) for the SY 2024-2025: Avery Trace Middle, Baxter Primary, Burks Elementary, Cane Creek Elementary, Cornerstone Elementary, Jere Whitson Elementary, Monterey High, Northeast Elementary, Park View Elementary, Sycamore Elementary, Upperman Middle and White Plains Academy. 

CEP is a universal meal plan under the National School Lunch Program (NSLP) permitting eligible districts and schools to provide meal service to all students a ton charge regardless of economic status (Section 104a of the Healthy, Hunger-Free Kids Act). Household information surveys will be encouraged as the socioeconomic data they contain help determine eligibility for other programs that help support students.

V.F.17. Approval to engage in a one-year contract with ParentSquare, Inc. for $69,912.50 for communication services which include website, two-way communication, mass communications, app, etc. for the 2024-2025 school year to be paid from, 141-72310-599.

V.F.18. Approval of the Athletic and Activity Supplement amounts and guidelines for the 2024-2025 school year.

V.F.19. Approval of the 2024-2025 Certified Salary Scales, as submitted.

V.F.20. Approval of Classification Charts and Pay Scales for both Hourly and Professional Non-certified Employees for the 2024-2025 school year.

V.F.21. Approval of the Substitute Teachers and Substitute SPED/Pre-K Assistant rates for the 2024-2025 school year.

V.F.22. Approval to renew subscription for Gaggle, a K-12 student digital safety platform, from 7/1/24 to 6/30/25, per contract #: Sevier County Schools - Contract 011522SCS from Central Technologies, Inc., Knoxville, TN, per attached quote # 020839 in the amount of $69,178.25 to be paid from: 141-71100-722-01607.

V.F.23. Approval to enter into an agreement with United Rentals, Cookeville, TN for the purchase of a scissor lift for system-wide use by the Facilities Department in the amount of $21,763.46 to be paid for from 141-72620-717.

V.F.24. Approval to renew subscription for Jamf Pro licenses, a Device Management platform for macOS computers, from Jamf, Inc., Minneapolis, MN, per quote # Q-912082 for the term of 7/21/24 to 7/20/25, in the amount of: $24,600.00, to be paid from: 141-71100-722-01607.

V.F.25. Approve adoption of a new Visitor’s Code of Conduct for the Putnam County School System effective starting on July 1, 2024.
 

VI. Policy

VI.A. Board Policy 3.404, Private Vehicles.

VII. Discussion/Presentation

VII.A. Early Registration and Enrollment Update 

VII.B. Building Projects

VII.B.1. Park View School Project Update

VII.B.1.a. Park View School Action Items

VII.B.1.a.1. Approval to pay American Constructors, Inc. in the amount of $1,249,388.18 and Pinnacle Bank (retainage) in the amount of $57,361.91 for pay application #22 related to the Park View School project with $379,069.87 to be paid from the Putnam County Bond Issue and $927,680.22 to be paid from 141-76100-706-02504.

VII.B.1.a.2. Approval to pay Upland Design Group, Inc. - Crossville, Tennessee, in the amount of $12,973.70 for architectural services for the Park View School project, to be paid from 141-76100-304-02504.

VII.B.2. Upperman High School Expansion Project Update

VII.B.2.a. Upperman High School Expansion Project Action Items

VII.B.2.a.1. Approval to pay King Construction Group, Inc. in the amount of $25,294.70 and First Horizon Bank (retainage) in the amount of $1,331.30 for pay application #20 related to the Upperman High School Addition project to be paid from 142-76100-707-933 (ESSER 3.0)

VII.B.2.a.2. Approval of a payment to Upland Design Group, Inc. - Crossville, Tennessee in the amount of $138.65 to be paid from 142-76100-707-933 for architectural services for the Upperman High School Expansion project (School Federal Program Fund - ESSER 3.0).

VII.B.2.a.3. Approval to release the final retainage to King Construction for the Upperman High School Expansion project in the amount of $101,194.59.

VII.B.2.a.4. Approval of Change Order 001 to the King Construction contract for the Upperman High School expansion project to reduce the contract amount by $3,388.85.

VII.B.3. Existing Park View Elementary School Update

VII.B.3.a. Existing Park View School Action Items

VII.B.3.a.1. Approval to pay Southern Roofing of TN in the amount of $192,912.89 and First National Bank (retainage) in the amount of $10,153.31 for pay application #9 related to the existing Park View Elementary School Roof Replacement Project to be paid from 142-76100-707-933 (ESSER 3.0).

VIII. Adjournment