January 4, 2024 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Recognize Upperman High School Football Team as the state runner-up and for their historic season

III.B. I Make A Difference Award

III.C. Recognize Tennessee School Board Appreciation Week - January 21 - 27, 2024

III.D. Director's Personnel Report

III.E. Note Board Work Session - Saturday, January 27, 2024, from 8:30 AM - 3:30 PM

IV. Approval of Minutes

IV.A. Minutes of the Regular December Board Meeting - Thursday, December 7, 2023, @ 5:00 PM

V. Public Comment

VI. Approval of Consent Agenda

VI.A. Payments/Purchases

VI.A.1. Approval of the purchase of fifty-six (56) Chromebooks for Park View Elementary from Bluum in the amount of $18,634.56 per quote to be paid from 142-71100-722-101, as submitted.

VI.A.2. Approval of the purchase of one hundred (100) Chromebooks for EL from Bluum in the amount of $42,000.00 per quote to be paid  from 142-71100-722-301, as submitted.

VI.A.3. Approval of four (4) ViewSonic Boards totaling $9,036.04 and one (1) Viewsonic Board for $3,440.00 for a grand total of five (5) ViewSonic Boards for AMS from Bluum in the amount of $12,476.04 per quote to be paid from 142-72210-790-101, as submitted.

VI.A.4. Approval to pay the $5,000 option to the City of Cookeville for the 92.54 acres of land off of Highway 111 known as the Trinity Property, noting the option is $5,000 per year for 6 years; this payment is year 2 of 6 with the purchase price of the property for Putnam County, if executed, would be $2,783,418 plus accrued interest, as submitted.

VI.A.5. Approval of the purchase of 100 Chromebooks @ $312.77 each in the total amount of $31,277.00 to be paid from Capshaw Elementary School PTO donation, as submitted.

VI.A.6. Approval to purchase classroom VOIP phones and intercom paging system expansion with installation for the Upperman High School building expansion from IT Voice - Nashville, Tennessee per two quotes from phone quote from pricing onto he Sourcewell Contract #10122-MBS for $2,048.95 to be paid from 142-72250-307 and intercom paging system quote for $14,464.00 to be paid from 142-72250-790, as submitted.

VI.A.7. Approval to purchase network switches and wifi access points for the Upperman High School building expansion from Central Technologies, Inc. - Knoxville, Tennessee per the two quotes both from TIPS-USA Contract #230105 pricing for network switches in the amount of $24,612.48 and for wifi access points in the amount of $9,180.40 to be paid from 142-72250-790, as submitted.

VI.A.8. Approval to purchase Viewsonic interactive flat panel displays for the Upperman High School building expansion from Bluum, Inc. - Phoenix, AZ per quote #304742 from the NCPA-01-150 contract pricing in the amount of $20,331.09 to be paid from 142-72250-790, as submitted.

VI.A.9. Approval to purchase security cameras and installation for the Upperman High School building expansion from Central Technologies, Inc. - Knoxville, Tennessee per quote from TIPS-USA Contract #230105 pricing in the amount of $6,939.32 to be paid from 142-72250-790, as submitted.

VI.A.10. Approval to purchase a 2024 GMC Sierra 2500HD Crew Cab truck in the amount of $50,700 from Alan Jay Automotive listed on the State of Tennessee procurement list to be used by the maintenance department from 141-72620-717, as submitted.

VI.B. Bids/Quotes/Sealed Bids/RFPs (None Submitted)

VI.C. Budget Amendments/Line Item Transfers

VI.C.1. General Purpose School Budget Amendments - Fund 141

VI.C.1.a. Finance - To budget for additional food service field manager, billed to school nutrition fund

VI.C.1.b. Finance - To adjust mid year budget for personnel changes

VI.C.1.c. Finance - to budget donation from UTRUST for employee appreciation

VI.C.1.d. Future Ready - Budget for donation received from VolState Foundation

VI.C.1.e. Career & Technical Education - ISM - To move monies to pay for PSMS PLTW Gateway MS Annual Curriculum Fee and to pay for additional bus coversio expenses

VI.C.1.f. Career & Technical Educatio - GP - To move monies to pay for CTE Supervisor PD travel expenses

VI.C.2. Federal Projects Budget Amendments - Fund 142

VI.C.2.a. Career & Technical Education - Carl Perkins Basic 803 - To move monies to pay for supplies needed to repair welding equipment

VI.C.2.b. Federal Programs - This Consolidated Admininistration (011) amendment is required  to utilize funds more appropriately

VI.C.2.c. Federal Programs - This Title I (101) amendment is required in order to utilize funds more appropriately according to program needs

VI.C.2.d. Federal Programs - This Title III (3010 amendment is required in order to utilize funds more appropriately according to program needs

VI.D. Approval of Out-of-County and Overnight Trip Reports

VI.E. Approval of Grant Report

VI.F. Other

VI.F.1. Approval of the surety bond for Corby King in the amount of $100,000 for the term beginning January 22, 2024, and ending January 22, 2025, as submitted.

VI.F.2. Approval to allow an Archery Club at Upperman High School, as submitted.

VI.F.3. Approval for a $20.00 monthly stipend for personal cell phone usage, per Policy 3.3001, Use of Cellular Phones, for the new School Nutrition Field Manager, Jessica Grissom, as submitted.

VI.F.4. Approval to renew GetHelp/IT asset management buddle package subscription from Frontline Education, per attached Quote# Q-161147 based on OMNIA (NCPA) Contract #01-102 in the amount of $15,000.00 to be paid from 141-72250-499, as submitted.

VI.F.5. Approval to enter into a one-year contract effective 2/1/2024 with TSBA for Putnam County Board of Education Policy Maintenance and Online Policy Services in the amount of $5,500 to be paid from 141-72310-399, as submitted.

VII. Policies on first and final reading

VII.A. Policy 1.901, Charter School Application

VIII. Discussion/Presentation

VIII.A. Building Projects

VIII.A.1. Park View School Project Update

VIII.A.1.a. Park View School Project Action Items

VIII.A.1.a.1. Approval to pay American Constructors, Inc. - Brentwood, Tennessee in the amount of $2,112,755.93 and Pinnacle Bank (retainage) in the amount of $100,503.41 for pay application #16 related to the Parkview School Project to be paid from the Putnam County Bond Issue, as submitted.

VIII.A.1.a.2. Approval to pay Upland Design Group, Inc. - Crossville, Tennessee in the amount of $22,078.06 for architectural services for the Park View School Project to be paid from 141-76100-304-02504, as submitted.

VIII.A.2. Upperman High School Expansion Project Update

VIII.A.2.a. Upperman High School Expansion Project Action Items

VIII.A.2.a.1. Approval to pay King Construction Group, Inc. - Cookeville, Tennessee in the amount of $217,711.21 and First Horizon Bank (retainage) in the amount of $11,458.49 for pay application #14 related to the Upperman High School Addition Project to be paid from the 142-76100-707-933 (ESSER 3.0), as submitted.

VIII.A.2.a.2. Approval of payment to Upland Design Group, Inc. - Crossville, Tennessee in the amount of $2,275.16 to  be paid from 142-76100-707-933 for architectural services for the Upperman High School Expansion Project (School Federal Program Fund - ESSER 3.0), as submitted.

VIII.A.2.a.3. Approval to pay AAR of North Carolina, Inc. in the amount of $52,730.65 and First National Bank (retainage) in the amount of $2,775.30 for pay application #8 related to the Upperman High School Addition Project to be paid from 142-76100-707-933 (ESSER 3.0), as submitted.

VIII.A.3. Existing Park View Elementary School Update

VIII.A.3.a. Existing Park View Elementary School Action Items

VIII.A.3.a.1. Approval to pay Southern Roofing of TN - Nashville, Tennessee in the amount of $34,239.90 and First National Bank (retainage) in the amount of $1,802.10 for pay application #3 related to the existing Park View Elementary School Roof Replacement Project to be paid from 142-76100-707-933 (ESSER 3.0), as submitted.

VIII.A.3.a.2. Approval of a payment to Richard C. Rinks and Associates - Cookeville, Tennessee in the amount of $4,771.23 to be paid from 142-76100-707-933 for design services for the Park View Elementary School Roof Project (School Federal Program Fund - ESSER 3.0), as submited.

IX. Adjournment