September 29, 2022 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. I Make A Difference Award

III.B. Cookeville High School's third supplement notification

III.C. Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular September Board Meeting - Thursday, September 1, 2022, @ 5:00 PM

IV.B. Minutes of the Special Called Board Meeting - September 1, 2022, @ 4:45 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of payment to Tennessee Tech University - Cookeville, Tennessee for State of Tennessee reimbursement for Pre-K between April 1, 2022, and June 30, 2022, in the amount of $20,175.15 to be paid from 141-73400-399-01604, Other Contracted Services, as submitted.

V.A.2. Approval to purchase refrigerant for the Cookeville High School chiller from Johnstone Supply - Cookeville, Tennessee in the amount of $13,050.00 to be paid from 141-72620-499, as submitted.

V.A.3. Approval of the payment to Discovery Education - Charlotte, North Carolina for an online science subscription for grades K-12 per CER pricing and quote number Q-316917 in the amount of $147,233.14 to be paid from 142-71100-471-933, as submitted.

V.A.4. Approval of the purchase of sixteen (16) Viewboards for Cane Creek Elementary from Bluum USA per quote in the amount of $30,000.16 to be paid from 142-72210-790-101, as submitted.

V.A.5. Approval of the purchase of Certica Solutions subscription for customized benchmark assessment program per quote Q-273362-1 via piggy backing off the Kingsport City Schools RFP in the amount of $117,345.00 to be paid from 142-71100-471-933, as submitted.

V.A.6. Approval of the purchase of iReady, an online reading assessment, from Curriculum Associates - North Billerica, MA, per quote ID: 296565.1 in the amount of $33,088.50 to be paid from 142-71100-471-401, as submitted.

V.A.7. Approval of payment to Automated Controls, Inc. - Nashville, Tennessee in the amount of $78,850.00 and Truxton Trust in the amount of $4,150.00 for retainage withheld for a total amount of $83,000.00 to be paid from 142-76100-707-932 (ESSER 2.0) for application payment #6 relative to the CHS Controls Upgrade Project, as submitted.

V.A.8. Approval of payment to Turf Masters Landscape Management - Cookeville, Tennessee for overseeing and top dressing Upperman Baseball Field in the amount of $13,040 to be paid from 141-72610-399, as submitted.

V.B. Bids/Quotes/Sealed Bids/RFPs

V.B.1. Approval to rebid Custodial Services.

V.B.2. Approval to bid new Lawn Maintenance Contract in preparation of upcoming Spring 2023 mowing season (current Law Maintenance Contract to expire 12/31/22)

V.C. Budget Amendments/Line Item Transfers

V.C.1. General Purpose School Budget Amendments - Fund 141

V.C.1.a. Adult Education - To budget for revenue received for Adult Education

V.C.1.b. Adult Education - To budget for revenue received for Adult Education general service

V.C.1.c. Special Education - To allocate funds for the FY-23 Transition School to Work Program Grant for SWD

V.C.1.d. LEAPS - Establish budget for LEAPS Extended Program

V.C.2. General Purpose School Line Item Transfers - Fund 141

V.C.2.a. Special Education - To reallocate funds for Staff Development

V.C.3. Federal Projects Budget Amendments - Fund 142

V.C.3.a. Special Education - To budget IDEA Part B carryover funds and reallocate funds to better serve SWD

V.C.3.b. Special Education - to budget IDEA Preschool Carry over funds

V.C.3.c. Finance - to budget overpayment to be paid back to the State of Tennessee

V.C.3.d. Federal Programs - This Consolidated Administration (-011) revenue amendment is required in order to allocate carryover funds

V.C.3.e. Federal Programs - This Title I (101) revenue amendment is required in order to allocate carryover funds

V.C.3.f. Federal Programs - This Title I Neglected (121) revenue amendment is required in order to allocate funds

V.C.3.g. Federal Programs - This Title IC Migrant (131) revenue amendment is required in order to allocate carryover funds

V.C.3.h. Federal Programs - This Title I Delinquent (161) revenue amendment is required in order to allocate carryover funds

V.C.3.i. Federal Programs - This Title II (201) carryover revenue amendment is required in order to allocate funds

V.C.3.j. Federal Programs - This Title III (301) revenue amendment is required in order to allocate Trousdale Consortium and carryover funds

V.C.3.k. Federal Programs - This Title IV (401) revenue amendment is required in order to allocate carryover funds

V.C.3.l. Federal Programs - This Title V (501) revenue amendment is required in order to allocate funds

V.C.3.m. Federal Programs - This ESSER 2.0 (932) revenue amendment is required in order to allocate funds

V.C.3.n. Federal Programs - This ESSER 3.0 (933) revenue amendment is required in order to allocate funds

V.C.3.o. Federal Programs - This Best for All Grant (936) revenue amendment is required in order to allocate funds

V.C.3.p. Federal Programs - This Fiscal Pre-Monitoring Grant (937) revenue amendment is required in order to allocate carryover funds

V.C.3.q. Federal Programs - This TN All Corps Grant (938) revenue amendment is required in order to allocate funds

V.C.3.r. Federal Programs - This ESSER Planning Grant (939) revenue amendment is required in order to allocate carryover funds

V.C.3.s.  LEAPS - Establish budget for 21st Century Grant

V.D. Approval of Out-of-County and Overnight Trip Reports

V.E. Approval of Grant Report

V.F. Other

V.F.1. Approval of the "ESSER 3.0 Public Plan for Remaining Funds" 6th Month Addendum, as submitted.

V.F.2. Approval of the "ESSER Safe Return to In-Person Instruction and Continuity of Services Plan" 6th Month Addendum, as submitted.

V.F.3. Approval to apply murals to some of the outside structures at Avery Trace Middle School (ATMS) to be paid with ATMS PTO funds, as submitted.

V.F.4. Approval to attend the LPR National Institute on Legal Issues of Educating Individuals with Disabilities from April 16 - 19, 2023, in New Orleans, LA and to register Special Education Supervisor and six (6) SPED Consulting teachers for the total amount of $10,250.00 to be paid from 142-72220-524-907, as submitted.

V.F.5. Approval of the transfer of 10% of the Vocational Program Improvement (VPI) school funds as of August 31, 2022, from each PCSS high school to provide seed funding for the new VPI program at White Plains Academy, as submitted.

V.F.6. Approval of "Data Sharing Consent Form" in order for Putnam County Schools to provide iReady math and reading (Curriculum Associates) student data including assessment, instruction, demographic, and class schedule information) to Ellevation Education, as submitted.

V.F.7. Approval of the ESSER 3.0 Application as submitted in ePlan.

V.F.8. Approval of the Student Teacher Partnership Agreement between Emerson College and the Putnam County School System effective 09/01/22 - 08/31/23, as submitted.

V.F.9. Approval of continuation of Responsive Practices from Education Elements in the amount of $75,000.00 per Education Service Center Region 19 Allied States Cooperative RFP #22-7423 and will be paid from 142-72210-524-939, as submitted.

V.F.10. Approval to enter into a 3 year agreement (renewable annually) with Blackboard for web hosting and parent communication services from TIPS Contracts #190701 and #210101 in the amount of $67,405 for year one and renewable annually in the amount of $45,750.00 to be paid as follows: 141-72250-399, Technology; 141-72250-499, Technology; and 141-72310-307, Communications, as submitted.

V.F.11. Approval to renew subscription to "Let's Talk" for three years at a cost of $22,800 each year with the option to request renewal for the next two years and with the option to terminate the contract sixty (60) days before the start date of the next annual renewal, as submitted.

V.F.12. Approval of the agreement between Putnam County Board of Education and Professional Crisis Management (PCMA Inc.) - Sunrise, Florida for Instructor Re-Certification Course for up to ten (10) Putnam County School System participants to be conducted at Avery Trace Middle School on November 2nd - 3rd, 2022, in the amount of $5,590.00 to be paid from 141-72220-524 (General Purpose Special Education funds), as submitted.

V.F.13. Approval for administration of the bi-annual Tennessee Together Student Survey, both in paper format for classroom students and online version for remote students, to be administered in October and November 2022, to grades 8, 10 and 12 utilizing a passive parent consent prior to administration, as submitted.

VI. Policy

VI.A. Policies on second and final reading

VI.A.1. Policy 4.604, Accelerated and Advanced Credit

VI.A.2. Policy 4.801, Controversial Materials

VII. Discussion/Presentation

VII.A. Building Projects

VII.A.1. Park View School Project Update

VII.A.1.a. Approval to pay American Constructors, Inc. - Brentwood, Tennessee in the amount of $391,457.00 for Pay Application #1 related to the Park View School Project to be paid from the Putnam County Bond Issue, as submitted.

VII.A.2. Upperman High School Expansion Project Update

VII.A.3. White Plains Academy Window, Bleacher & Gym Floor Replacement Project Update

VII.A.3.a. Approval to pay Mid-State Construction - Livingston, Tennessee in the amount of $134,763.62 and First National Bank of Tennessee in the amount of $7,092.82 for retainage withheld for a total amount of $141,856.44 for pay application #4 related to the White Plains Academy Windows, Bleachers and Gym Floor Replacement Project to be paid from 142-76100-707-932 (ESSER 2.0), as submitted.

VIII. Adjournment