September 30, 2021 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. I Make A Difference Award

III.B. Recognize Upperman High School for being awarded the Tennessee Purple Star School Award presented to military-friendly schools who display a major commitment to serving military-connected families and students.

III.C. Director's Reports

III.C.1. Personnel Report

III.C.2. Putnam County Schools Fall Break (Monday, October 4, 2021 - Friday, October 15, 2021)

III.C.3. Putnam County Board Work Session - (Thursday, November 4, 2021, after adjournment of the November Board meeting)

IV. Approval of Minutes

IV.A. Minutes of the Regular September Board Meeting - Thursday, September 2, 2021, @ 5:00 PM

IV.B. Minutes of the Special Called Board Meeting - Thursday, September 2, 2021, @ 4:45 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of the purchase of computer equipment for broadcasting for CHS and UHS broadcasting labs from Apple Store Education Institution - Apple.com in the amount of $90,491.35, whereas $65,491.35 to be paid by ESSER 3.0, 142-71300-730-933 and $25,000.00 to be paid from Title IV (401), 142-71100-722-401, as submitted.

V.A.2. Approval of the emergency purchase of 1,000 cases of molded fiber/pulp, 5-compartent trays from American Paper & Twine IWC - Nashville, Tennessee (due to our food/non-food supplier has not been able to provide this item) in the amount of $25,000 to be paid from 143-73100-421 and/or 499, as submitted.

V.A.3. Approval of the purchase of Auditorium Light Control Package from Decibel LLC - Cookeville, Tennessee for Cookeville High School auditorium in the amount not to exceed of $10,067.00 to be paid from 141-71100-599, as submitted.

V.A.4. Approval of the purchase of computer equipment for STEM- PLTW (Project Lead the Way) for Cookeville High School from Dell Technologies - Round Rock, Texas in the amount of $16,092.48 to be paid from Basic Carl Perkins, 142-71300-730-801, as submitted.

V.A.5. Approval of payment to ACT, Inc. - Iowa City, IA for 2020-2021 ACT State Testing in the amount of $31,117.00 to be paid from 141-72130-322-02103, Testing and Evaluation, as submitted.

V.A.6. Approval of the purchase of two-hundred and forty-three (243) Chrome Books from Troxell Communications - Phoenix, AZ for system-wide students with disabilities in the total amount of $63,909.00 (at $263.00 each) to be paid from IDEA Part B - American Rescue plan (ARP) Act of 2021, as submitted.

V.A.7. Approval of the purchase of Connecting Math workbooks and teaching materials from McGraw Hill - Columbus, Ohio in the total amount of $22,424.48 to be paid from IDEA Part B - American Rescue Plan (ARP) Act of 2021, as submitted.

V.A.8. Approval of the purchase of Waterford Reading Academy - West Jordan, Utah (reading intervention programs for students with disabilities) student and teacher licenses in the amount of $12,000.00 and teacher training in the amount of $600.00 for the 2021-2022 school year to be paid from IDEA Part B - American Rescue Plan (ARP) Act of 2021, as submitted.

V.A.9. Approval to purchase of Reading Plus On-line Seats (reading intervention programs for students with disabilities) from Reading Plus - Winooski, Vermont in the amount of $12,500.00 and teacher training in the amount of $2,000.00 for the 2021-2022 school year to be paid from IDEA Part B - American Rescue Plan (ARP) Act of 2021, as submitted.

V.A.10. Approval of the purchase of Auditorium Sound Control Package from Decibel LLC - Cookeville, Tennessee for the Cookeville High School auditorium in the amount not to exceed of $13,590.00 to be paid from 141-71100-599, as submitted.

V.A.11. Approval of the payment to K-12 Insight, LLC - Hendon, VA for the "Let's Talk" stakeholder communication platform for the 2021-2022 school year for the annual service agreement option renewal in the amount of $22,800.00 to be paid from 141-72610-307, as submitted.

V.A.12. Approval of the purchase of WRS Introductory set from Wilson Language Training Corp. - Oxford, MA per quote #Q1051244 and contract #7512003 in the amount of $13,953.84 to be paid from 142-71100-429-933, as submitted.

V.A.13. Approval of the purchase of calculators from EAI Education of Eric Armin Inc. - Oakland, NJ per quote QTEO112765 and TIPS #180902 in the amount of $212,880.62 to be paid from 142-72210-429-933, as submitted.

V.A.14. Approval of the purchase of Houghton Mifflin "Read 180 Stage B" per RFP 18-15 MNPS from Intervention Solutions Group - St. Charles, IL in the amount of $120,822.46 to be paid from 142-71100-471-933, as submitted.

V.A.15.  Approval to purchase Houghton Mufflin "Technology Renewal 2021 per RFP 18-15 MNPS from Intervention Solutions Group - St. Charles, IL in the amount of $98,280.56 to be paid from 142-71100-471-933, as submitted.

V.A.16. Approval of the purchase of science and lab supplies from Flinn Scientific - Batavia, IL for CHS, MHS and UHS in the amount not to exceed of $17,000.00 to be paid from 142-71100-429-933, as submitted.

V.A.17. Approval of the purchase of CEV licenses for CTE AG, Health, Family Consumer Science and Business & Marketing classes from CEV Multimedia, LTD and iCEV - Lubbock, Texas (Cooperative) in the amount of $29,000.00 to be paid from Textbooks, 141-71100-449-02117, as submitted.

V.A.18. Approval of the purchase of the following for Capshaw Elementary School (CES) in the total amount of $28,605.40 to be paid from CES PTO donation, as submitted:

1. Thirty (30) Touchscreen Chromebooks - First Grade at $368.43 each in the total amount of $11,052.90
2. Seven (7) Viewsonic Boards at $2,507.50 each in the total amount of $17,552.50

V.B. Bids/Quotes/Sealed Bids/RFPs

V.B.1. Approval of awarding the DOAS Unit Repairs at Prescott South School to CHC Mechanical - Cookeville, Tennessee in the Base bid amount of $216,400 and the Alternate #1 bid amount of $2,164 in a total amount of $218,564.00, as submitted on the bid tally sheet.

V.C. Budget Amendments/Line Item Transfers

V.C.1. Federal Projects Budget Amendments - Fund 142

V.C.1.a. Special Education - To budget ARP IDEA Pre-School funds awarded to PCSS for SWD ages 3-5 years

V.C.1.b. Special Education - To budget ARP (American Rescue Plan) IDEA Part B funds awarded to PCS for SWD ages 3-21 years

V.C.1.c. Federal Programs - Title II (201) revenue amendment is required in order to carryover budget for the 2021-2022 school year

V.C.1.d. Federal Programs - Delinquent 161 revenue amendment is required in order to allocate carryover funds toward the budget for the 2021-2022 school year

V.C.1.e. Federal Programs - Title I (101) amendment is required in order for Title I schools to utilize funds more appropriately according to their school plan

V.C.1.f. Federal Programs - Title (101) Carryover amendment is required in order to allocate the carryover amounts into the 2021-2022 school year budget

V.C.1.g. Federal Programs - This ReOpening Grant (931) amendment is required in order to establish the budget for the 2021-2022 school year

V.C.2. General Purpose School Budget Amendment - Fund 141

V.C.2.a. Special Education - To allocate funds awarded to PCSS for Transition School to Work Grant for FY-22

V.C.2.b. Teaching and Learning - To budget for Governor's Early Literacy Foundation Grant for WOW Bus - September 2021 to September 2022

V.C.2.c. Finance - To budget funds for School Improvement Funds (SIF)

V.D. Approval of Out-of-County and Overnight Trip Reports

V.E. Approval of Grant Report

V.F. Other

V.F.1. Approval to authorize a one-time monetary donation to the Putnam County School System (PCSS) in the amount of $23,300.00 to be utilized in the purchase of ALERTUS software and components for the school system from the Putnam County Education Partnership Foundation (PEP), as submitted.

V.F.2. Approval of the 4th year renewal of the current Student Teaching Affiliation Agreement between Western Governors University and the Putnam County School System effective the 2021-2022 school year, as submitted.

V.F.3. Approval of the agreement between Putnam County Board of Education and School Specialty Instruction & Intervention - Nashua, N.H. for Spire (reading intervention programs for students with disabilities) student materials and teacher licenses for the 2021-2022 school year in the amount of $15,100.000 to be paid from 142-71200-429-907, as submitted.

V.F.4. Approval of the agreement between Putnam County Board of Education and Nashville State Community College - Nashville, Tennessee for the Occupational Therapist Assistant program students, as submitted.

V.F.5. Approval of the updated agreement to allow students living in the Wilson Elementary School bus zone to attend Monterey High School, as submitted.

V.F.6. Approval of the Student Teaching Partnership Agreement between Tennessee Technological University and the Putnam County School System effective July 1, 2021 - June 30, 2022, as submitted.

V.F.7. Approval of the contracted services between Putnam County School System and the State of Tennessee - Department of Education and TNTP, Inc. for the provision of support for Literacy Implementation Networks, as submitted.

V.F.8. Approval of the Memorandum of Understanding (MOU) authorizing the addition of MUS 1085-003 offered by Tennessee Tech as a local dual credit course for eligible Putnam County School System students, as submitted.

V.F.9. Approval to move $6,848.00 of the contingency reserve for the Avery Trace Middle School Security Upgrade awarded to Skilled Services Construction at the April 1, 2021, Board meeting to the Algood Middle School Security Upgrade awarded to Skilled Services Construction at the April 1, 2021, Board meeting to cover Putnam County Fire Marshall's additional requirements, as submitted.

V.F.10. Approval to enter into a contract with CHC Mechanical Contractors - Cookeville, Tennessee to repair the DOAS units at the Prescott South School as noted in the recommendation letter from Maffett Loftis Engineering, LLC - Cookeville, Tennessee in the total amount of $218,564.00 to be paid from ESSER funds, as submitted.

VI. Discussion/Presentation

VI.A. Building Projects

VI.A.1. New Southwest Putnam County School Project

VI.A.1.a. Approval of the payment to Upland Design Group, Inc. - Crossville, Tennessee for architectural services for the New Southwest Putnam County School Project in the amount of $76,879.00 to be paid from the Putnam County Bond Issue, as submitted.

VII. Adjournment