April 1, 2021 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. I Make A Difference Award 

III.B. Recognize Janis Nunnally, Upperman Middle School art teacher, for receiving the Tennessee Art Education Association's (TAEA) Art Teacher of the Year for her participation, leadership and advocacy for the organization along with her passion for providing a quality art education for her students.

III.C. Director's Reports

III.C.1. General Purpose School Cash Flow Analysis

III.C.2. Monthly Budget to Actual Report - Fund 141

III.C.3. Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular March Board Meeting - Thursday, March 4, 2021 @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval to purchase commercial air fryers from the TriMark Strategic Equipment LLC quote for Cornerstone Elementary School (CsES) in the amount of $17,023.86 to be paid from USDA NSLP Equipment Assistance Grant .

V.A.2. Approval to purchase and install phone system replacements at Cookeville High School and Upperman High School from IDeACOM Networks -Nashville, Tennessee from pricing on Sourcewell Contract #022719-MBS per quotes in the total project cost amount of $111,150.74 to be paid from ESSER 2.0 funds, 142-72250-307-932.

V.A.3. Approval of the purchase of National Institute for Excellence in Training (NEIT) per scope of work in the amount of $81,250.00 to be paid from 142-72210-524-932, as submitted.

V.A.4. Approval of the purchase of forty-four (44) Chromebooks from Trox, per contract TCPN-01-48 in the amount of $11,572.00 to be paid from 142-71100-722-101 for Park View Elementary School.

V.A.5. Approval of the purchase of math intervention for elementary schools "Do the Math" from Houghton Mifflin Harcourt, per RFP 19-4 MNPS, in the amount of $139,224.12 to be paid from 142-71100-471-932.

V.A.6. Approval of the purchase of math intervention for middle schools "Math 180" from Houghton Mifflin Harcourt, per RFP 18-15 MNPS, in the amount of $117,043.80 to be paid from 142-71100-471-932.

V.A.7. Approval of the purchase of ELA intervention for elementary schools "MClass Intervention/Burst" from Amplify, per RFP 18-15 MNPS, in the amount of $142,931.25 to be paid from 142-71100-471-932.

V.A.8. Approval of the purchase of twenty-six (26) iPads from Apple, per contract, in the amount of $25,140.70 for the district to be paid from 142-72210-790-932.

V.A.9. Approval to purchase e-Rate Category 2 Internal Connections eligible network products and services from the TDOE's Tennessee Education Broadband Consortium ("TEBC") State Master Contract #68595 from the approved service provider, Central Technologies, Inc. - Knoxville, Tennessee, in the amount of $1,444,496.00 to be purchased contingent upon the district's e-Rate application approval and once funded the district's portion of the cost is 20% and equals $288,899.20 to be paid from ESSER 2.0 funds, 142-72250-790-932.

V.B. Bids/Quotes/Sealed Bids/RFPs

V.B.1. Approval to bid the following projects:

• Replacement of boiler #2 at Cookeville High School (CHS)
• Replacement of the Energy Management System at CHS
• Replacement of the Energy Management System and the rooftop units at Avery Trace Middle School (ATMS)
• Replacement of the Energy Management System and the rooftop units at Northeast Elementary School
• Replacement of the HVAC System in the gym at Baxter Primary School (BPS)
• Repair the ERV's for the outside air units at Prescott South School (PSS)
• Replacement of the rooftop units at Sycarmore Elementary School (SES)
• Replacement of the chiller at White Plains Academy (WPA)
• Replacement of the exterior windows at the FLEX/WPA building
• Add Canopies at the student and bus drop off locations at CHS
• Replacement of the storefront at the three (3) main entry points at CHS
• Install a new wood floor and bleacher seating in the WPA building

V.B.2. Approval to bid the following Food Service equipment and serving line upgrade for Upperman High School (UHS) to be paid from ESSER 2.0 142-73100-399-932 and 142-73100-710-932:

1. Refrigeration units for walk-in cooler (1) and freezers (2) @ Burks Elementary
2. Refrigeration units for walk-in cooler (1) and freezers (2) @ UHS
3. Serving Line renovation to improve access/participation @ UHS
4. Replace walk-in cooler/freezer box @ Avery Trace Middle School
5. Replace walk-in cooler/freezer box @ Cane Creek Elementary
6. Refrigeration unit for walk-in cooler @ Cookeville High School
7. Refrigeration unit for walk-in cooler @ Algood Middle School 
8. Refrigeration unit for walk-in cooler @ Algood Middle School
9. Refrigeration unit for walk-in cooler @ Capshaw Elementary
10. Double-stack oven @ Sycamore Elementary

V.B.3. Approval of the Algood Middle School Security Upgrades bid from Skilled Services Construction LLC - Knoxville, Tennessee in the amount of $42,700 with no alternate to be paid from the Safe Schools Grant, 141 E 72130-790.

V.B.4. Approval of the Avery Trace Middle School Security Upgrade bid from Skilled Services Construction LLC - Knoxville, Tennessee in the amount of $110,500 with no alternate to be paid from Safe Schools Grant, 141 E 72130 790 and ESSER 2.0 Grant, 142-76100-707-932.

V.C. Budget Amendments/Line Item Transfers

V.C.1. General Purpose School Budget Amendments - Fund 141

V.C.1.a. Special Education Spring Clean-up

V.C.1.b. Adult Education to budget for revenue received for Adult Education

V.C.1.c. Adult Education to redistribute funds received for Adult Education Critical Needs

V.C.1.d. Finance to budget for CARES act grant to pay for increase in communication expenditures and technology

V.C.2. General Purpose School Line Item Transfers - Fund 141

V.C.2.a. Special Education Spring Clean Up

V.C.3. Federal Projects Budget Amendments - Fund 142

V.C.3.a. Federal Programs Title I (101) amendment is required in order to utilize funds more appropriately according to program needs

V.C.3.b. Federal Programs ESSER (930) amendment is required in order to utilize funds more appropriately according to district needs

V.C.3.c. Federal Programs ESSER 2.0 amendment is to establish the budget for funds received from the State Department

V.C.3.d. CTE Carl Perkins to reallocate funds to align with ePlan and to better meet the needs of the CTE Programs in Putnam County

V.C.4. School Nutrition Line Item Transfer - Fund 143

V.C.4.a. Food Service Annual clean up of line items

V.D. Approval of Out-of-County and Overnight Trip Reports

V.E. Approval of Grant Report

V.F. Other

V.F.1. Approval to enter into a contract with Civil Engineering and Surveying, LLC - Cookeville, TN for the design/bid documents required to bid the baseball field improvements at Upperman High School for the lump sum amount of $16,500.00 to be paid from 141-72620-799, Other Capital Expenditures.

V.F.2. Approval to enter into a contract with Maffett Loftis Engineering - Cookeville, TN for the design/bid documents required to bid the replacement of Boiler #2 at Cookeville High School for a lump sum of $9,750.00 to be paid from 142-76100-707-932.

V.F.3. Approval to enter into a contract with Maffett Loftis Engineering - Cookeville, TN for the design/bid documents required to bid the replacement of the chiller at White Plains Academy for a lump sum of $11,250.00 to be paid from 142-76100-707-932.

V.F.4. Approval to renew contract with Optimus Pest Solutions - Smithville, TN for the system-wide pest control for a lump sum amount of $9,900.00 to be paid from 141-72610-399.

V.F.5. Approval to enter into a contract with Upland Design Group - Crossville, TN for the design/bid documents required to bid out the exterior window replacement at White Plains Academy/Flex building for a lump sum amount of $8,500.00 to be paid from 142-76100-707-932.

V.F.6. Approval to enter into a contract with Upland Design Group - Crossville, TN for the design/bid documents required to bid out canopies at the student and bus drop off/pick-up areas for a lump sum amount of $19,500.00 to be paid from 142-76100-707-932.

V.F.7. Approval to enter into a contract with Upland Design Group - Crossville TN for the design/bid documents required to bid replacement storefronts at the three main entrances at Cookeville High School for a lump sum of $9,000.00 to be paid from 142-76100-707-932.

V.F.8. Approval to enter into a contract with Upland Design Group - Crossville, TN for the design/bid documents required to bid the replacement of the bleachers and gym floor at White Plains Academy for a lump sum amount of $12,500.00 to be paid from 142-76100-707-932.

V.F.9. Approval to enter into a contract with Maffett Loftis Engineering LLC - Cookeville, TN for the design/bid documents required to bid out the Energy Management System Upgrade/Replacement and Roof Top Units Replacement at Northeast Elementary School for a lump sum amount of $20,100.00 to be paid from 142-76100-707-932.

V.F.10. Approval to enter into a contract with Maffett Loftis Engineering LLC - Cookeville, TN for the design/bid documents required to bid the replacement of Roof Top Units at Sycamore Elementary School for a lump sum amount of $13,000.00 to be paid from 142-76100-707-932.

V.F.11. Approval to enter into a contract with Maffett Loftis Engineering LLC - Cookeville, TN for the design/bid documents required to bid the replacement of the gym mechanical unit at Baxter Elementary School for a lump sum amount of $5,650.00 to be paid from 142-76100-707-932.

V.F.12. Approval to enter into a contract with Maffett Loftis Engineering LLC - Cookeville, TN for the design/bid documents required to bid the replacement and upgrade of the Energy Management System at Cookeville High School for a lump sum amount of $26,250.00 to be paid from 142-76100-707-932.

V.F.13. Approval to enter into a contract with Maffett Loftis Engineering - Cookeville, TN for the design/bid documents required to bid the repair of the outside air units at Prescott South School for a lump sum amount of $8,800.00 to be paid from 142-76100-707-932.

V.F.14. Approval to enter into a Student Teaching Partnership Agreement between The University of Tennessee at Martin and Putnam County School System effective 07-1-20 through 06-30-21 with the option to request renewal for an additional four (4) years.

V.F.15. Approval to enter into a contract with Johnson Controls Inc. - Nashville, TN for the emergency repair to the chiller at Cookeville High School in the amount of $10,978.43 to be paid from 141-72620-399, Other Contracted Services.

V.F.16. Approval to enter into contract agreement between Engineering For US All (e4usa) supported by the National Science Foundation Award #1849430 and Putnam County School System for White Plains Academy and Cookeville High School to be used for STEM Curriculum, Professional Development, and teacher stipends to be paid through The University of Maryland's accounting department and e4usa for the 2021-2022 school year.

V.F.17. Approval to enter into an agreement with East Tennessee Human Resource Agency (ETHRA) to prepare meals for the Summer Food Service Program from 06-01-21 through 07-16-21.

V.F.18. Approval to enter into an agreement with ZOOM Inc. - San Jose, California for the purchase of the program for the 2021-2022 school year to be utilized by Putnam County employees in the amount not to exceed of $23,750.00 to be paid for from ESSER 2, 142-72210-499-932.

V.F.19. Approval to enter into an agreement with Screencastify - Chicago, Illinois for purchase of the program for the 2021-2022 school year to be utilized by Putnam County teachers in the amount not to exceed $15,000 to be paid for from ESSER 2, 142-72210-499-932. 

V.F.20. Approval to enter into agreement with Troxell Communications - Phoenix, Arizona and MONOPRICE - Rancho Cucamonga, California for purchase of equipment for the 2021-2022 school year to be utilized by online teachers in the amount not to exceed $42,900 to be paid from ESSER 2, 142-72210-499-932.

V.F.21. Approval to enter into contract with Bleachers and Seats - Nashville, Tennessee for the repair to the bleachers at Algood Middle School in the amount of $13,963.01 to be paid from 141-72620-399, Other Contracted Services.

VI. Policy

VI.A. Approval of policies on second and final reading

VI.A.1. Policy 2.806, Bid and Quotations

VI.A.2. Policy 6.303, Interrogations and Searches

VII. Discussion/Presentation

VII.A. Update on ESSER funding

VIII. Adjournment