January 7, 2021 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Director's Reports

III.A.1. General Purpose School Cash Flow Analysis

III.A.2. Monthly Budget to Actual Report - Fund 141

III.A.3. Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular December Board Meeting - Thursday, December 3, 2020 @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of the purchase of Maxxforce engine repair on a 2013 IC Special Education bus from Landmark Trucks, LLC - Knoxville, Tennessee in the amount of $15,046.82 to be paid from 141-72710-453, as submitted.

V.A.2. Approval of the purchase of sixteen hundred and twenty-five (1,625) chromebooks and software licenses from Trox NCPA number 01-48 as per cooperative purchasing agreement in the amount of $414,375.00 to be paid from 142-71100-722-930 (ESSER funds), as submitted.

V.A.3. Approval of the purchase of twenty-seven (27) chromebook carts to be purchased from Central Technologies according to TIPS USA contract number 200105 as per cooperative purchasing agreement in the amount of $26,406.00 to be paid from 142-71100-722-930, as submitted.

V.A.4. Approval of the purchase of thirty-seven (37) chromebook carts from Central Technologies according to TIPS USA contract number 200105 as per cooperative purchasing agreemetn in the amount of $36,186.00 to be paid from 142-71100-722-930, as submitted.

V.A.5. Approval to purchase video security system equipment upgrades from Central Technologies, Inc. via the Sevier County Schools, Tennessee contract #010419SCS in an amount not to exceed $68,000.00 to be paid from Safe Schools Grant FY20 Carryover in the amount of $41,748.23 from 141-72130-790-02118 and $25,707.83 from 141-72130-790-000-02144, as submitted.

V.A.6. Approval to purchase GetHelp/IT bundled software package from Hayes Software Systems - Austin, Texas per quote based on NCPA contract number 01-94 in the amount of $15,000.00 to be paid from 141-72250-399, as submitted.

V.B. Bids/Quotes/Sealed Bids/RFPs (None Submitted)

V.C. Budget Amendments/Line Item Transfers

V.C.1. General Purpose School Budget Amendments - Fund 141

V.C.1.a. Adult Education - To redistribute funds received for Adult Education

V.C.1.b. Prescott South Elementary School (PSES) - Budget for STEM grant received from Tennessee Technology University for PSES

V.C.1.c. CTE - To budget Middle School STEM Start-up Grant awarded for 2020-2021 year

V.C.2. General Purpose School Line Item Transfers - Fund 141

V.C.2.a. Special Education - To reallocate funds to purchase materials and supplies for Special Education related service providers

V.C.3. Federal Projects Budget Amendments - Fund 142

V.C.3.a. Special Education - To reallocate idea partnership for systemic change (K-12) Grant FY-21 Implementation Grant: Behavioral Support ofr SWD

V.C.3.b. Federal Programs - ESSER (930) amendment is required to allocate additional funds

V.C.3.c. Federal Programs - ESSER Grant (930) amendment is needed in order to cover salaries

V.C.4. Federal Projects Line Item Transfers - Fund 142

V.C.4.a. Federal Programs - ESSER Grant (930) needed in order to cover salaries

V.C.4.b. CTE Carl Perkins - To reallocate funds to better meet the needs of the CTE Programs in Putnam County

V.D. Approval of Out-of-County and Overnight Trip Reports (None Submitted)

V.E. Approval of Grant Report

V.F. Other

V.F.1. Approval of the extension of the FFCRA (Families First Coronavirus Response Act) until March 31, 2021.

V.F.2. Approval of the agreement between Putnam County Board of Education and psychology interns for the 2020-2021 school year to include reimbursement for mileage to travel between schools at a rate of $.47 per mile, as submitted.

V.F.3. Approval of the Tennessee School Board Association's Policy Manual Maintenance and On-line Service Agreement effective 02-01-21 in the amount of $5,500 to be paid from 141-72310-399, as submitted.

V.F.4. Approval of the annual renewal of the SchoolMessenger subscription services from Intrado/West Interactive Services Corp., as follows:

• Complete - Alert and Mass notification subscription in the amount of $21,905.08 to be paid from 141-72310-307
• Presence - Content Management Service website hosting subscription in the amount of $15,655.50 to be paid from 141-71100-722-01607.

V.F.5. Approval of the Certificate of Substantial Completion for the Cookeville High School Track Replacement, as submitted.

VI. Adjournment