November 5, 2020 at 5:00 PM - Putnam County Regular November Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Director's Reports

III.A.1. General Purpose School Cash Flow Analysis

III.A.2. Monthly Budget to Actual Report - Fund 141

III.A.3. Personnel Report

III.B. Recognize Cookeville High School Volleyball and Soccer Teams for their State Tournament Appearances

III.C. Note American Education Week - November 16 - 20, 2020

IV. Approval of Minutes

IV.A. Minutes of the Special Called Board Meeting - Thursday, October 1, 2020, @ 4:45 PM

IV.B. Minutes of the Regular October Board Meeting - Thursday, October 1, 2020, @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of the purchase of seven (7) Viewsonic Interactive Panels from Trox, per quote (NCPA Contract #NCPA 01-48) in the amount of $18,602.64 to be paid from 142-71100-722-101 for Prescott South Middle School, as submitted.

V.A.2. Approval of the purchase of fifty (50) Chromebook Touchscreens and seventy-two (72) Chromebooks from Trox, per quote (NCPA Contract #NCPA 01-48) in the amount of $35,259.50 to be paid from 142-71100-722-931 for the district, as submitted.

V.A.3. Approval of the purchase of one hundred and seventeen (117) Chromebooks from Trox, per quote (NCPA Contract #NCPA 01-48) in the amount of $29,835.00 to be paid from 142-71100-722-101 for the district, as submitted.

V.A.4. Approval of the purchase of two (2) Charging Carts from TROX, per quote (NCPA Contract #NCPA-01-48), along with sixty (60) Chromebooks and sixty (60) Chromebook Licenses from TROX per quote in the total amount of $17,500.00 to be paid from 142-71300-730-801, Basic Carl Perkins, for Cookeville High School, as submitted.

V.A.5. Approval of the purchase of the Safe School Annual Training Subscription from Scenario Learning LLC - Dallas, Texas for the 2020-2021school year in the amount of $10,873.50 to be paid from 141-72520-399 effective July 15, 2020 through July 14, 2021, as submitted.

V.A.6. Approval of the purchase of College Equipped Readiness Tool (CERT), an ACT Prep Platform from ePrep, Inc. - Princeton, N.J. per quote to be used at Cookeville High School in the total amount of $14,995.00 and at Monterey High School in the total amount of $5,685.00 to be paid from:

• CHS Title IV Instructional Supplies, 142-71100-429-401, in amount of $10,995.00
• CHS Perkins Basic Instructional Supplies, 142-71300-429-801, in the amount of $4,000.00
• MHS Title IV Instructional Supplies, 142-71100-429-401, in the amount of $4,305.00
• MHS Perkins Basic Instructional Supplies, 142-71300-429-801, in the amount of $1,380.00

V.A.7. Approval of a payment to Baseline Sports Construction, LLC in the amount of $175,597.33 (Pay App#2) for the Cookeville High School Track Replacement to be paid from141-72620-799, Other Capital Outlay, as submitted. (General Purpose School Fund)

V.A.8. Approval of the purchase of additional PowerSchool licenses with maintenance subscription through July 2021 from PowerSchool Group, LLC - Folsom, California (Quote #Q-435735-1) in the amount of $12,350.66 to be paid from 141-72110-399, as submitted.

V.A.9. Approval of the purchase of seven (7) safety vision internal five camera systems (four wide angle and one windshield camera each system) for five (5) grant buses and two (2) new sped buses from an Interlocal Cooperative agreement in the amount of $12,465.81 to be paid from 141-72710-453, as submitted.

V.A.10. Approval of a payment to Alex Jeffrey in the amount of $4,000 to refund the purchase of Bus #32 (VIN IBABNBXA03F212848) sold through govdeals online auction, as submitted.

V.B. Bids/Quotes/Sealed Bids/RFPs

V.B.1. Permission to bid a Four-Post Lift for the Automotive & Maintenance Light Repair Class at Cookeville High School

V.C. Budget Amendments/Line Item Transfers

V.C.1. General Purpose School Budget Amendments - Fund 141

V.C.1.a. Special Education - PCSS unable to find a Speech Pathologist to replace employees that resigned and therefore must contract for these services and additional funds are needed for staff development

V.C.1.b. Student Support Service - Budget for donation received from Amerigroup to purchase food and refrigerator

V.C.1.c. Special Education - To budget additional federal funds awarded to Putnam County for reimbursement of IDEA Part B 611 High Cost expenditures incurred during SY 2019-20

V.C.1.d. LEAPS - Lottery Ed Afterschool grant

V.C.2. Federal Projects Budget Amendments - Fund 142

V.C.2.a. Federal Programs - Title V (501) Revenue Amendment needed to allocate carryover funds from 19-20 school year

V.C.2.b. Federal Programs - Title II (201) Revenue Amendment to allocate carryover funds from 19-20 school year

V.C.2.c. Federal Programs - Title III (301) Revenue Amendment to allocate carryover funds from 19-20 school year

V.C.2.d. Federal Programs - Title IV (401) Revenue Amendment to allocate carryover funds from 19-20 school year

V.C.2.e. Federal Programs - Consolidated Administration (011) Revenue Amendment to allocate carryover funds from 19-20 school year

V.C.2.f. Federal Programs - Title II (201) Amendment to utilize funds more appropriately

V.C.2.g. Special Education - To budget Preschool Carryover funds and additional funds awarded to PCS

V.C.2.h. Special Education - To budget IDEA Part B Carryover funds and additional funds awarded to PCS

V.C.2.i. Extended Learning - 21st Century Grant

V.D. Approval of Out-of-County and Overnight Trip Reports (None Submitted)

V.E. Approval of Grant Report

V.F. Other

V.F.1. Approval of the following individuals to be members of the Putnam County Schools Discipline Hearing Authority Committee: Chris Pierce - Chair, Sheri Roberson, Jeff Slagle, and Melanie Bussell.

V.F.2. Approval to renew the Library Subscription Software with Companion - Salt Lake City, Utah for all Putnam County Schools for the 2020-2021 school year in the amount of $23,751.00 to be paid from 141-71100-399-02117, as submitted.

V.F.3. Approval of the Student Teaching Partnership Agreement between the University of Phoenix and the Putnam County School System effective September 1, 2020 - June 30, 2021, with the option to request renewal for an additional four years, as submitted.

V.F.4. Approval of the Clinical Affiliation Agreement between Nashville State Community College (NSCC) and Putnam County School System to provide clinical experience to students enrolled in the Occupational Therapy Assistant Program at NSCC effective October 1, 2020 - October 1, 2021, as submitted.

V.F.5. Approval of the 2020 LEA Compliance Report, as submitted

V.F.6. Approval to extend the current affiliation agreement between Putnam County Board of Education and Volunteer State Community College - Gallatin, Tennessee for the 2020-2021 school year for the Physical Therapist Assistant program students, as submitted.

V.F.7. Approval of the Quarterly Reports for quarter ending September 30, 2020, for the following funds:

• 141 General Purpose Schools
• 142 Federal Projects
• 143 Central Cafeteria
• 146 Extended School Program

V.F.8. Approval of agreement with LEAN Frog - Huntsville, Alabama to complete certified salary study and work with Collaborative Conferencing for Putnam County School System, as submitted.

V.F.9. Approval of the Memorandum of Understanding (MOU) between Tennessee Tech University College of Education and Putnam County Schools to operate the Jere Whitson Freedom School at Jere Whitson Elementary School in collaboration with the Children's Defense Fund with the program being built around the Integrated Reading Curriculum (IRC), which uses carefully selected, developmentally appropriate, and culturally relevant books effective September 2020 - July 2021, as submitted.

VI. Policy

VI.A. Policies on second and final reading

VI.A.1. Policy 4.205, Enrollment in College Level Courses

VI.A.2. Policy 6.309, Zero Tolerance Offenses

VI.A.3. Policy 6.316, Suspension/Expulsion/Remand

VI.A.4. Policy 6.317, Student Disciplinary Hearing Authority

VI.A.5. Policy 6.319, Alternative School Programs

VI.A.6. Policy 6.409, Reporting Child Abuse

VII. Discussion/Presentation

VII.A. Project Status Reports:

• Final Status Reports for Cookeville High School Turf and Track Projects
• Status Report for Sycamore Elementary School Window Project

VII.B. Discuss System-wide Janitorial bid

VII.C. Discuss Broadcast of Athletic Events

VII.D. Discuss requested Baxter Park Road Access

VIII. Adjournment