December 3, 2015 at 6:00 PM - Putnam County Board of Education Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Recognize the 2014 - 2015 Retired Teachers

III.B. Recognize Lady Cavs Soccer Team for earning a birth in the 2015 TSSAA State Tournament

III.C. Note National Organizations for Youth Safety has selected Cookeville High School T.E.S.T. club students to represent the state of Tennessee at the 2015 Teen Safe Driving Summit in Washington D.C.

IV. Approval of Minutes

IV.A. Minutes Regular November Board Meeting - November 5, 2015, @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of the purchase of 105 Chromebooks from Troxell, per quote (TCPN contract #R5114) for Cookeville High School (CHS) in the total amount of $20,895.00 to be paid from SIF funds, 141-71100-599-2103 (SIF) and the additional purchase of 105 management consoles and 3 charging stations from Troxell, per quote (TCPN contract #R5114) in the amount of $6,375.00 to be paid from CHS funds, 402.3 (Equipment), as submitted.

V.A.2. Approval of the purchase of two (2) new 84-passenger front engine buses from the low bidder, Mid-South Bus Center - Murfreesboro, Tennessee in the amount of $89,800 per bus and in the total amount of $179,600 to be paid from 141-72710-729, Transportation Equipment, as submitted. (General Purpose School Fund)

V.A.3. Approval of the purchase of 154 Chromebooks from Troxell, per quote (TCPN contract #R5114) in the total amount of $34,496.00 to be paid from 142-71100-722-101 for Prescott South Middle School, as submitted.

V.A.4. Approval to purchase the renewal of the School Messenger alert and mass notification system from Reliance Communications, Inc. - Omaha, Nebraska in the amount of $19,508.24 to be paid from 141-72310-307, as submitted.

V.A.5. Approval of the payment to Tennessee College of Applied Technology - Livingston, Tennessee for Industrial Maintenance Mechatronics classes for August through December 2015 in the amount of $16,520.00 from 141 E 72310 399 000 00000 000, Other Contracted Services, as submitted. (General Purpose School Fund)

V.A.6. Approval of payment to Moore, Rader, and Fitzpatrick, P.C. - Cookeville, Tennessee for legal services from August 14, 2015 to November 24, 2015, in the amount of $8,950.10 to be paid from 141-72310-331, Legal Services, as submitted. (General Purpose School)

V.B. Bids/Quotes/Sealed Bids/RFPs

V.B.1. Approval of the School Bus bid for 84 passenger front engine with luggage compartment (2016 or newer) from Mid-South Bus Center - Murfreesboro, Tennessee in the amount of $89,800.00 each and for lift bus conventional type "C" (2016 or newer) from Central State Bus Sales - Lebanon, Tennessee in the amount of $80,400.00 each, as submitted on the bid tally sheet.

V.C. Budget Amendments/Line Item Transfers

V.C.1. General Purpose School Budget Amendments - Fund 141

V.C.1.a. Student Services - To budget a donation for Soles 4 Souls designated for Staff Wellness purchases

V.C.1.b. Finance Dept. - To adjust budget to account for a General Education (Gifted Program) teacher moving to a Special Education position

V.C.2. General Purpose School Line Item Transfers - Fund 141

V.C.2.a. Student Services - To budget for substitute teachers from Champion for Kids Grant

V.C.3. Federal Budget Amendments - Fund 142

V.C.3.a. Federal Programs - Title I to utilize funds more appropriately according to program needs

V.D. Approval of Out-of-County & Overnight Trip Report, as submitted.

V.E. Approval of Grant Report, as submitted.

V.F. Other

V.F.1. Approval of the Technology Agreement between Battelle for Kids and Putnam County Schools for the PASS Award payout for the SY 2014-2015 and the Leadership payout for the SY 2015-2016 in the amount of $15,000.00 to be paid from 142-72210-599-222 (TIF Planning), as submitted.

V.F.2. Approval of the 2015 Compliance Report (formerly the Preliminary Report) for submission to the Tennessee Department of Education.

V.F.3. Approval of the Utrust Intergovernmental Agreement between Utrust and Putnam County School System, as submitted.

V.F.4. Approval of the Memorandum of Understanding (MOU) between Putnam County School System (PCSS) and Satellite Med for TeleMedicine Clinic Pilot Program to be located at Prescott South Middle School beginning in January 2016 for PCSS employees, as submitted.

V.F.5. Approval of the following names to be on the Collaborative Conferencing Team: Representing PCEA: Dian Phy, Nadine Jones, and Cheryl Vickers; Representing PET: Jeanna Piggott, Karen Harris and Sharol Uribe; Representing Unaffiliated: Laura Young; and Representing the Board of Education: Melanie Bussell, Dr. Sharon Anderson, Billy Stepp, Corby King, Jill Ramsey, Kelly Montgomery and Angie Knight.

V.F.6. Approval to enter into contract with Southern Management ABM LLC - Chattanooga, Tennessee for Janitorial Service Agreement effective January 1, 2016 - December 31, 2016, as submitted.

V.F.7. Approval of the 2015 - 2016 AdvanceED Accreditation annual fees in the amount of $15,000.00 to be paid from 141-72310-599, as submitted.

V.F.8. Approval of the Memorandum of Understanding (MOU) between Putnam County School System and School Status LLC for the pilot of the School Status Program as a student data dashboard for Cookeville High, Prescott South Middle, Prescott South Elementary, Upperman High, and Northeast Elementary schools, as submitted.

VI. Building Projects Discussion & Approval of Payments/Purchases

VI.A. New Monterey High School Project Update

VI.A.1. Change Orders

VI.A.1.a. CO #021

VI.A.2. Payments

VI.A.2.a. GEOServices, LLC - Knoxville, Tennessee for construction monitoring services

VI.A.2.b. Rouse Construction Company - Farragut, Tennessee for payment application #025

VI.A.3. Purchases

VI.A.3.a. Approval of the purchase of additional furniture, fixtures, and equipment for the Monterey High School Project in the amount of $45,330.09 to be paid from 177-91300-790-02501, Equipment, as submitted. (Capital Project Fund)

VI.A.4. Proposed Change Orders

VI.A.4.a. PCO #32 to remove the Pre-K classrooms (Tabled at the September 4, 2014, Board meeting.)

VI.A.4.b. PCO #113 for extending the contract time by two (2) calendar days due to adverse weather in July

VI.A.4.c. PCO #115 for added drainage piping from the geothermal vault (Tabled at the November 5, 2015, Board meeting.)

VI.A.4.d. PCO #126 for extending the contract time by two (2) calendar days due to adverse weather in September

VI.A.4.e. PCO #127 for extending the contract time by seven (7) calendar days due to adverse weather in October

VI.A.5. Additional Services

VI.A.5.a. redChair: architects - Knoxville, Tennessee - Request for Additional Services AS-101R1 (Tabled at the November 3, 2015, Board meeting)

VI.A.6. Approval to substitute Bretford products to the Ernie Morris contract at a discount of 45% off the manufacture's list price as substitution alternative to ABCO, the computer table supplier in the original contract, due to logistical supplier issues, as submitted.

VI.B. New Upperman Middle School Project Update

VI.B.1. Payments

VI.B.1.a. R.G. Anderson - Nashville, Tennessee for Payment Application #28

VI.B.1.b. R.G. Anderson - Nashville, Tennessee for Payment Application #29

VII. Policy Review

VII.A. Policy 4.7001, Required State Testing: TN Comprehensive Assessment Program (TCAP), on first and final reading that was tabled at the November Board meeting.

VII.B. Review of Policy Section 6, Students

VII.B.1. Section 6, Students, policies on first and final reading with NO CHANGES updating review date ONLY, as submitted.

VII.B.2. Section 6, Students, policies being updated on 1st and final reading, as submitted.

VII.B.2.a. Policy 6.405, Medications

VII.B.2.b. Policy 6.502, Foreign Exchange Students

VII.B.2.c. Policy 6.503, Homeless Students

VIII. Discussion/Presentations

VIII.A. Director's Performance Evaluation

VIII.B. Director's contract

VIII.C. Enrollment Management Advisory Committee

VIII.D. Tennessee Legislative Network (TLN) Update - Celeste Gammon

IX. Adjournment