July 31, 2014 at 5:00 PM - Regular August Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. I Make A Difference Award Presentation

III.B. 2014-2015 Enrollment Update

IV. Approval of Minutes

IV.A. Minutes Regular July Board Meeting - June 26, 2014, @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of payment to TTU STEM Center in the amount of $10,000 for Building Usage fee for MSP Professional Development Sessions to be paid from 142-72210-599-960, Other Charges, as submitted.

V.A.2. Approval of the payment to International Baccalaureate Americas Global Centre - Bethesda, Maryland for International Baccalaureate (IB) fees in the amount of $10,820.00 to be paid from 141-72210-599(2103), as submitted.

V.A.3. Approval of payment to NCS Pearson, Inc. - Chicago, Illinois for PowerSchool License from July 15, 2014 to July 14, 2015, in the amount of $52,364.00 to be paid from 141-72110-399, Other Contracted Services, as submitted.

V.A.4. Approval of payment to Skyward - Stevens Point, WI for Accounting and HR Software Annual Locense fee from July 1, 2014, - July 30, 2015, in the amount of $72,419.00 to be paid from 141-72510-399, Other contracted Services, as submitted. (General Purpose School Fund)

V.A.5. Approval of payment to Servpro - Lebanon, TN for commercial fire cleaning/restoration due to smoke damage in Cookeville High School auditorium in the amount of $39,124.59 to be paid from 141-72620-399, Other Contracted Services (General Purpose School Fund - Emergency Expenditure.

V.A.6. Approval of payment to Frontline Technologies for AESOP Services software for 2014-15 school year in amount of $12,746.50 to be paid as follows: 141-72230-399 - $510.00; 141-72210-399 - $10,452.00; and 141-72220-399 - $1,784.50, as submitted.

V.A.7. Approval to purchase NXT Student Response System from Turning Technologies - Youngstown, Ohio in an amount not to exceed $100,000 to be paid from MSP Extension Grant.

V.A.8. Approval of the purchase of Universal Screener(s) for grades K-12 in the amount not to exceed $150,000 to be paid from 142-72210-399-581-1524.

V.B. Bids/Quotes/RFPs

V.B.1. Approval to distribute a Request for Proposal (RFP) for school furnishings for the new Upperman Middle School Project and new Monterey High School Project.

V.B.2. Approval to rescind the action taken at the June 26, 2014, Regular July Board Meeting regarding Consent Agenda Item V.B.1., Finish/Framing Materials Bid - Electrical Package ONLY.

V.B.3. Approval of the Finish/Framing Materials Bid - Electrical Package ONLY to Williams Wholesale - Cookeville, Tennessee in the amount of $3,513.64 to be paid from the Carpentry Restricted Account School Level.

V.B.4. Approval to bid and/or purchase Desktop 3-D Printers and supplies in the amount not to exceed $87,000 to be paid from MSP Extension Grant.

V.C. Budget Amendments/Line Item Transfers

V.C.1. Federal Projects Budget Amendment - Fund 142

V.C.1.a. Special Education - To allocate additional federal PreSchool funds awarded to Putnam County for year 2013-2014, as submitted

V.C.2. Federal Projects Line Item Transfers - Fund 142

V.C.2.a. School Climate Grant - 2013-2014 Year End Clean up

V.D. Out-of-County & Overnight Trip Report (None Submitted)

V.E. Approval of Grant Report

V.F. Other

V.F.1. Approval of the Quarterly Report ending June 30, 2014, as submitted for the following funds: 141 General Purpose Schools; 142 Federal Projects; 143 Central Cafeteria; 146 Extended School Program; and 177 Capital Projects.

V.F.2. Approval to renew the existing Athletic Trainer Services Agreement between STAR Physical Therapy and Putnam County Schools for the 2014-2015 school year, as submitted.

V.F.3. Approval of the service agreement between Stellar Therapy Services, LLC - Chattanooga, Tennessee and Putnam County Schools for the 2014-2015 school year, as submitted.

V.F.4. Approval of the Clinical Affiliation Agreement between Tennessee State University and Putnam County School System for speech language pathology and audiology, as submitted.

V.F.5. Approval of the Tennessee School Nutrition Program Local Agriculture Products Compliance Plan, as submitted.

V.F.6. Approval to enter into contract with Local Government Data Corporation for software usage & support for Activity Fund Accounting Software in each school for 2014-2015 school year in the amount of $5,400.00 to be paid from 141-72510-399, Other Contracted Services. (General Purpose School Fund)

V.F.7. Approval of the Memorandum of Understanding between Putnam County School System and the University of Tennessee College of Social Work for the 2014-2015 school year, as submitted.

V.F.8. Approval of the 2013-2014 Local Consolidated Application for Federal Funding Title I.A., II.A., Title III.A. and Consolidated Administration, as submitted.

V.F.9. Approval of a $20 monthly stipend for cell phone usage for S3 grant for the 2014-2015 school year per Policy 3.3001, Use of Cellular Phones, as submitted.

V.F.10. Approval to accept the MSP Grant Extension funds not to exceed $300,000, pending state approval.

V.F.11. Approval of Tennessee School Nutrition Standards Act Certification of Compliance for the 2014-2015 school year, as submitted.

V.F.12. Approval to accept the donation in the amount of $1,000.00 from Champions for Kids to Putnam County Schools - Coordinated School Health Department, as submitted.

VI. Building Projects Discussion & Approval of Payments/Purchases

VI.A. New Monterey High School Project Update

VI.A.1. Proposed Change Orders (PCOs)

VI.A.1.a. PCO #29

VI.A.1.b. PCO #60

VI.A.1.c. PCO #64

VI.A.1.d. PCO #65

VI.A.1.e. PCO #69

VI.A.1.f. PCO #70

VI.A.1.g. PCO #55

VI.A.1.h. PCO #71

VI.A.2. Change Order

VI.A.2.a. Change Order #007

VI.A.3. Additional Services Proposal - Foundation Drain Sump Basin

VI.A.4. Payments

VI.A.4.a. Payment GEOServices, LLC - Knoxville, Tennessee for construction monitoring services

VI.A.4.b. Payment redChair: architects - Knoxville, Tennessee for Demolition Package from Allmon Engineering (100% complete)

VI.A.4.c. Payment redChair:architects - Knoxville, Tennessee for architectural services and reimbursable expenses

VI.A.4.d. Payment to Rouse Construction Company - Farragut, Tennessee (Application #009)

VI.B. New Upperman Middle School Project Update

VI.B.1. Proposed Change Orders (PCOs)

VI.B.1.a. PCO #76

VI.B.1.b. PCO #78

VI.B.2. Change Order

VI.B.2.a. Change Order #008

VI.B.3. Payments

VI.B.3.a. Payment GEOServices, LLC - Knoxville, Tennessee for construction monitoring services

VI.B.3.b. Payment redChair: architects - Knoxville, Tennessee for Additional Services/Cost Reductions (100% complete)

VI.B.3.c. Payment to redChair: architects - Knoxville, Tennessee for architectural services and reimbursable expenses

VI.B.3.d. Payment to R.G. Anderson Company, Inc. - Nashville, Tennessee (Application #011)

VII. Policy

VII.A. Approval of New Service Animals in District Facilities Policy, on second and final reading, as submitted.

VIII. Discussion/Presentation

VIII.A. Discuss request from Cookeville High School Baseball Student Support Organization to build a new baseball field house - Tony Smith, President, and Brandon Hall, Vice-President.

VIII.B. FY15 Budgets

VIII.B.1. 141 General Purpose Schools Draft #3

VIII.B.2. 142 Federal Projects

VIII.B.3. 143 Central Cafeteria

VIII.B.4. 146 Extended School Program

IX. Adjournment