June 26, 2014 at 5:00 PM - Putnam County Board of Education Regular July Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Joint Fuel Depot Update

IV. Approval of Minutes

IV.A. Minutes Regular June Board Meeting - June 5, 2014, @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval to purchase sixty (60) Chromebooks from HP in an amount not to exceed $15,000 to be paid from the Inventive Education Award for Algood Middle School.

V.A.2. Approval to purchase K-2 math consumables from Tennessee Book in the total amount of $79,000.00 to be paid from 141-71100-449-02117, as submitted.

V.A.3. Approval to purchase new social studies textbooks (grades 4-12) from Tennessee Book in the total amount not to exceed $600,000 to be paid from 141-71100-449-02117, as submitted.

V.A.4. Approval of payment for My Learning Plan (professional development tracking program) contract renewal in the quoted amount of $13,143.00 for the 2014-2015 school year to be paid from 141-72210-599-02117 ($6,068); 141-72220-399 ($1,575); 142-72130-399-803 ($500); and 142-72210-599-201 ($5,000).

V.A.5. Approval to purchase Barracuda Message Archive appliance and service from Central Technologies, Inc. - Knoxville, Tennessee in the amount of $21,895.00 to be paid from 141-71100-722-Erate, as submitted.

V.A.6. Approval to purchase FileWave application management and mobile device management services platform from FileWave, Inc., in the amount of $ to be paid from .

V.A.7. Approval to purchase forty-six (46) 13" MacBook Pro @ $1,089 each from Apple Computers in the total amount of $50,095.00 to be paid from Federal "Closing the Gap" grant funds, as submitted.

V.B. Bids/Quotes

V.B.1. Approval of the Cookeville and Upperman High Schools' Construction Technology Building Projects bids for Finished Materials and Framing Materials, as submitted.

V.C. Budget Amendments/Line Item Transfers

V.C.1. Federal Projects Budget Amendments - Fund 142

V.C.1.a. CTE - Carl Perkins - to move monies to help improve the CTE Programs

V.C.2. Federal Projects Line Item Transfer - Fund 142

V.C.2.a. Special Education - Spring Clean Up

V.C.2.b. Grants - Year-end Clean-up

V.C.3. General Purpose School Line Item Transfer - Fund 141

V.C.3.a. Special Education - To pay school psychologist to do additional testing needed to meet the state time line requirements for special education

V.C.3.b. Year End Clean-up

V.D. Out-of-County & Overnight Trip Report (None Submitted)

V.E. Grant Report

V.F. Other

V.F.1. Approval of the 2014-2015 Coaching and Academic Supplements and the Supplement Guidelines, as submitted.

V.F.2. Approval to eliminate reduced price charges to students effective July 1, 2014, based on USDA memo SP 17-2014, as submitted.

V.F.3. Approval of a request from Cookeville High School to enter into a Facilities Use Agreement with Life Church for the 2014-2015 school year for additional parking usage on Saturday nights and Sundays, as submitted.

V.F.4. Approval of the 2014-2015 School Fees, as submitted.

V.F.5. Approval to renew the Gov Deals contract for the 2014-2015 school year, as submitted.

V.F.6. Approval of the request from Algood Elementary School (AES) to allow the AES PTO to pay for the playground to be modified so that it will drain and be safe to use pending Board approval of engineering plans.

V.F.7. Approval to increase Substitute Teacher pay for Certified from $65/per day to $75/per day and for Non-certified from $55/per day to $65/per day effective the 2014-2015 school year.

V.F.8. Approval of the Student Teaching Affiliation Agreement between Grand Canyon University and Putnam County School System for the 2014-2015 school year.

V.F.9. Approval of the contract with Evans Newton Incorporated (ENI) for professional development project "Prescriptive Coaching for ELA and Math K-8 2014-2015 School Year" in the amount of $119,400.00 to be paid from Title funds, pending approval of the 2014-2015 Federal Programs budget.

V.F.10. Approval of the Career Training contract between Upper Cumberland Human Resource Agency and the Putnam County Board of Education under the Workforce Investment Act for the 2014-2015 school year, as submitted.

V.F.11. Approval of the Memorandum of Understanding between the Tennessee Department of Education and Putnam County Schools for the 2014-2015 school year pertaining to the Coordinated School Health Project, as submitted.

V.F.12. Approval of the Certified Pay Scale effective the 2014-2015 school year, as submitted.

V.F.13. Approval of the System wide Pay Scale effective the 2014-2015 school year, as submitted.

V.F.14. Approval of the Classification Chart and Pay Scale for both the Hourly and Professional Non-Certified employees effective the 2014-2015 school year, as submitted.

V.F.15. Approval to adopt IB texbooks currently not approved by the State, as submitted.

V.F.16. Approval of agreement between Putnam County School System and Tennessee Tech University Pilot Funded Pre-K for the 2014-2015 school year, as submitted.

V.F.17. Approval of the 2014-2015 Organizational Chart, as submitted.

VI. Building Projects Discussion & Approval of Payments/Purchases

VI.A. New Monterey High School Project Update

VI.A.1. Proposed Change Orders (PCOs)

VI.A.1.a. PCO #44

VI.A.1.b. PCO #57

VI.A.1.c. PCO #65

VI.A.1.d. PCO #61

VI.A.2. Change Order

VI.A.2.a. Change Order #006

VI.A.3. Payments

VI.A.3.a. Rouse Construction Company - Farragut, Tennessee

VI.A.3.b. GEOServices, LLC - Knoxville, Tennessee for construction monitoring services

VI.A.3.c. redChair: architects - Knoxville, Tennessee for architectural services and reimbursable expenses

VI.B. New Upperman Middle School Project Update

VI.B.1. Proposed Change Orders

VI.B.1.a. PCO #70 (revised) previously submitted on 06-05-14

VI.B.1.b. PCO #73

VI.B.2. Change Order

VI.B.2.a. Change Order #007

VI.B.3. Payments

VI.B.3.a. R.G. Anderson Company, Inc. - Nashville, Tennessee

VI.B.3.b. GEOServices, LLC - Knoxville, Tennessee for construction onitoring services

VI.B.3.c. redChair: architects - Knoxville, Tennessee for architectural services and reimbursable expenses

VII. Policy

VII.A. Approval on second and final reading

VII.A.1. New Policy, Bereavement Leave

VII.A.2. New Policy, Criminal Records Checks

VII.A.3. Policy 5.302, Sick Leave

VII.A.4. Policy 5.310, Vacation and Holidays

VII.B. Approval on first reading only

VII.B.1. New Policy, Service Animals in District Facilities

VIII. Discussion/Presentation

VIII.A. Tenure Notification

VIII.B. Discuss GCA Services Group's request for a 2% price increase

VIII.C. Contract for Long Range Plan with HFR Design, Inc. - Brentwood, Tennessee

IX. Adjournment