October 6, 2011 at 5:00 PM - Putnam County Board of Education Regular Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Recognize Mae Fowler, Instructional Services Supervisor, selected as Upper Cumberland Supervisor of the Year

III.B. Note Profiles Series airing special edition Putnam County Schools story on the Discovery Channel on Friday, October 21, 2011, at 6:00am CDT

III.C. Strategic Compensation Update

III.D. Note Quarterly Meeting with County Commission - November 7, 2011, at 5:30pm

IV. Approval of Minutes

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Purchase an ADA Perpetual License (125 seats) in the amount of $10,500.00 and an ADA Annual Subscription for renewals on updated software in the amount of $1,625.00.

V.A.2. Approval of the purchase of four (4) ACTPRO-Expression kits and six (6) promethean boards from PCS, Personal Computer Systems - Louisville, Tennessee for Algood Middle School (AMS) in the amount of $18,175.00 to be paid from 142-72210-790-101.

V.A.3. Approval of the purchase of fifty (50) site licenses from Scientific Learning - Oakland, California in the amount of $12,600.00 to be paid from 142-72210-599-101.

V.A.4. Approval of payment to Bass, Berry & Sims PLC - Nashville, Tennessee for legal services through July 21, 2011, in the amount of $17,000.00 to be paid from 141-72310-331, Legal Services. (General Purpose Schools)

V.A.5. Purchase of twenty-four (24) Elmo Digital Presenters from PCS (Personal Computer Systems) - Louisville, Tennessee for Prescott South Elementary School in the amount of $14,136.00 to be paid from 142-72210-790-101.

V.B. Bids

V.B.1. Approval of School bus bid from lowest & best bidder, Cumberland International Bus - Nashville, Tennessee, as submitted on bid tally sheet.

V.C. Budget Amendments/Line Item Transfers

V.C.1. General Purpose School Line Item Transfers - Fund 141

V.C.1.a. To correct beginning balance for VOCRE grant.

V.C.2. General Purpose School Budget Amendments - Fund 141

V.C.2.a. To establish English Literacy & Civics Ed. Grant for 2011-12.

V.C.2.b. To reallocate Adult Ed Grant from State based on State approved amounts.

V.C.3. Federal Line Item Transfers - Fund 141

V.C.3.a. To correct funding code error in original budget amendment

V.C.4. Federal Budget Amendments - Fund 142

V.C.4.a. Correct miskeys from originally entered budget for First to the Top Grant

V.C.4.b. To correct sub fund number to 898 from 899 as submitted on August Board Agenda. No change in funding allocatins for grant "Transition Program for SPED Diploma Students: 18-22 year old class.

V.C.4.c. V.C.4.c. To correct the sub fund from 899 to 898 as submitted on the August Board agenda. Transition Program SPED

V.C.4.d. To allocate SPED Preschool carry over funds

V.C.4.e. To allocate IDEA part B carry over funds

V.C.4.f. TIF (Teacher Incentive Fund Planning Grant Funds carried over from FY11

V.C.4.g. TIF (Teacher Incentive Fund) Data Funds Grant FY11 carryover ($150,000) and FY12 award ($150,000)

V.C.4.h. TIF (Teacher Incentive Fund) Implementation Grant Award FY12

V.C.4.i. IAF Planning Grant Funds carried over from FY11

V.C.4.j. IAF (Innovation Acceleration Fund) Implementation Grant Award FY12

V.C.4.k. Title III (311) Immigrant Discretionary Grant Budget

V.D. Out of County and Over-night Trip Report

V.E. Grant Report

V.F. Other

V.F.1. Approval of professional services contract between Dr. Thomas A. Timmerman and Putnam County School System, as submitted.

V.F.2. Approval of Tennessee Department of Education Report of Local Education Agency Compliance for Public and Category I non-public schools grades PreK-12, as submitted.

V.F.3. Approval of Certification of Compliance for Textbook Adoption and approval of Textbook Adoption Committee, as submitted.

V.F.4. Approval for Justin Brown, Algood Middle School (AMS) teacher, to receive the following three (3) supplements: assistant football coach - $1,350; golf coach - $900; and Odyssey of the Mind - $750

VI. Building Projects Discussion & Approval of Payments/Purchases

VI.A. Prescott South Schools (PSS) Project Update

VI.A.1. Payment to Diversified Construction Materials & Services, LLC

VI.A.2. Batting Cages' Proposal for PSMS

VI.B. New Baxter Middle School Project Update

VI.B.1. Proposal from Allmon Engineering - Lebanon, Tennessee

VI.B.2. Approval of GEO Services Proposal

VI.B.3. Payment to Cockrill Design & Planning - Knoxville, Tennessee

VI.B.4. Design Development and Notice to Proceed with Construction Documents.

VI.C. Baxter Elementary Flooring Replacement Project Update

VI.C.1. Pay application #03 to Continental Flooring Company - Scottsdale, Arizona

VI.D. New Monterey HIgh School (MHS) Project Update

VI.D.1. Schematic Design/Notice to Proceed with Design Development

VI.E. Upperman High School (UHS) Addition/Renovation Project Update

VI.E.1. Design Development and Notice to Proceed with Construction Documents

VI.F. Burks Middle School Addition Project Update

VI.F.1. Approval to enter into a Retainage Agreement

VI.F.2. Payment to Mid-State Construction Company

VI.F.3. Proposed Change Order #1 to the Mid- State Construction contract

VI.F.4. Proposed Change Order #2 to the Mid-State Construction contract

VI.F.5. Proposed Change Order #3 to the Mid-State Construction contract

VI.F.6. Furniture for BMS Addition Project

VII. Presentations, Discussion and/or Action

VII.A. Putnam County Commission's request

VIII. Approval to Adjourn