December 8, 2025 at 6:00 PM - Regular Board of Education Meeting

1. CALL TO ORDER

1.1. Call Meeting to Order - President

1.2. Flag Salute

1.3. Roll Call - Minutes Clerk

2. PRESENTATIONS AND RECOGNITIONS

2.1. Recognition of the Ponca City High School Student Council Members, Sponsors Betsy Easley and Haley Crowder, and Student Council President Jaycee Davis -  Adam Leaming

2.2. Presentation of the Employee of the Month and Friend of Education Awards
The President of the Board will preside over presenting the December Employee of the Month and Friend of Education Awards to the following:

3. PUBLIC COMMENT

3.1. Comments From the Public
The Ponca City Public School Board of Education recognizes the value of school governance of public comment on educational issues and the importance of involving members of the public in board meetings. The board has established guidelines to govern public participation in board meetings necessary to conduct its meetings and to maintain order. After checking in with the board clerk, individuals or groups wishing to speak during the public comment period must provide the following information, in writing, in order to speak before the board:
  Anyone who would like to speak to the board during the public comment period of the meeting must check in with the board clerk at least 15 minutes prior to the start of the board meeting. There will be a form available they will need to fill out and return to the board clerk before they can be heard by the board.

Participants must be recognized by the president or other presiding officer and must preface their comments with an announcement of their name and group affiliation, if applicable. Comments of the speaker must relate to an item on the meeting agenda. Generally, participants shall be limited to comments of a maximum of three (3) minutes duration unless altered by the presiding officer, with the approval of the board. All public comments during any one regular meeting shall be limited to no more than fifteen (15) minutes. No participant may speak more than once during a single meeting. All statements shall be directed to the presiding officer; no participant may address or question board members individually.

For more information regarding Speaking Privileges of the Public, please refer to Board Policy 1.3-6.0 Speaking Privileges of the Public, which is available at the board meeting, or in the board policy manual located on the district website, www.pcps.us, under Board of Education.

4. Vote to Recess Regular Board Meeting and Call a Public Hearing for Tribal Leaders and Native American Parents to Discuss the Participation of Native American Students in Educational Programs, to Comment on Educational Programs, and to Review Section 2.3 of the Board Policy "Native American Community Relations."

4.1. Vote to Return to Regular Session

5. SUPERINTENDENT’S REPORT WITH POTENTIAL BOARD DISCUSSION

5.1. Year in Review

5.2. District Updates

6. CONSENT AGENDA
Motion required for the approval of the Consent Agenda as printed or as amended.  Board members may, however, call for a separate vote on any or all items listed on the Consent Agenda.

6.1. Approval of the Minutes from the November 10, 2025, Regular Board Meeting and the Minutes from the November 12, 2025, Special Board Meeting

6.2. Approval of the FY26 Budget Analysis Reports

6.3. Approval of the FY26 Budget Amendments

6.4. Approval of the FY26 Bond Fund Updates

6.5. Approval of the FY26 Change Order Listing as of December 3, 2025, for Funds 11, 21, Bond Fund 33, and 81

6.6. Approval of FY26 General Fund 11 Encumbrances #891-#959 in the amount of $93,361.16 

6.7. Approval of FY26 Building Fund 21 Encumbrances #128-#138 in the amount of $41,601.43

6.8. Approval of FY26 Child Nutrition Fund 22 Encumbrances #87-#89 in the amount of $181,178.94

6.9. Approval of FY26 Bond Fund 34 Encumbrance #7 totaling $16,987.00

6.10. Approval of FY26 Gifts and Endowment Fund 81 Encumbrances #137-#138 in the amount of $1,634.40

6.11. Approval of Booster Club Reports

6.12. Approval of Activity Fund Reports

6.13. Approval of Treasurer’s Reports Ending October 31, 2025

6.14. Ratification & Approval of Payrolls

6.15. Approval of an agreement with BlueMark Energy, LLC, effective January 1, 2026, through April 30, 2026, to lock in a wholesale fixed rate for half of the consumption of current BlueMark meters for January, February, and March 2026. There is no cost to the district.

6.16. Approval of an agreement with Jostens, Inc., effective 2026-2029, for items that Ponca City High School students can purchase from Jostens. This is the first year of a four-year agreement, and there is no cost to the district.

6.17. Approval of a Memorandum of Understanding between the Oklahoma Department of Career and Technology Education and Ponca City Public Schools, effective December 1, 2025, through March 30, 2026, providing $9,660.00 in funding through the Oklahoma Education Lottery Trust. These funds will be used to implement and/or upgrade instructional and training technology for the BMITE program at Ponca City High School. There is no district financial obligation associated with this grant beyond routine accounting processes completed by the Finance Department.

6.18. Approval of a Memorandum of Understanding between the Otoe-Missouria Tribe and Ponca City Public Schools' Campus Nutrition to provide Summer Electronic Benefit Transfer (EBT) to eligible children throughout Kay County this upcoming summer. Summer EBT is a federal nutrition program designed to provide grocery-buying benefits to families with eligible school-aged children during the summer months, when school meals are not available. The district will provide the Tribe with necessary eligibility data in compliance with federal confidentiality laws. There is no cost to the district.

6.19. Approval of a quote from Renaissance, effective November 1, 2025, through June 30, 2026, for Nearpod and Freckle Math software for 140 students at Roosevelt Elementary. The total of $1,509.80 includes two 60-minute remote sessions, and the funds will come from Title I.

6.20. Approval of a logo agreement for United Way North Central Oklahoma for the 2025-2026 United Way campaign. There is no royalty fee assessed.

7. ACTION ITEMS (MOTION REQUIRED)

7.1. Consider and Take Action on Real Property Conveyance to the City of Ponca City 

7.2. Consider and Take Action on the Notification of and Approval to Update Bank Account Authorized Signers Due to Board Changes

7.3. Consider and Take Action on Change Order No. 1 from Kyler Construction Group for the East Middle School Retaining Wall Project

7.4. Consider and Take Action on the following Contracts/Agreements:

7.4.A. Agreement with Flashlight Learning, effective January 1, 2026, through June 30, 2027, for 100 Flashlight360 student licenses and Flashlight Learning Sparks mini lessons for English Learner (EL) students. Flashlight is a software tool designed to support EL students in developing their speaking and writing skills in preparation for the WIDA assessment. Flashlight provides benchmark assessments, tracks individual student progress, and generates specific, targeted instructional recommendations to strengthen performance in the areas measured by the WIDA Speaking and Writing domains. The total cost is $14,000.00 and will be funded by Title III.

7.4.B. Proposal from Orion Security Solutions for a two-year renewal of the Milestone XProtect Professional Plus Device License, effective December 9, 2025. This renewal provides ongoing software and support licensing for the district’s current security camera system and includes ten additional camera licenses. The total cost is $16,987.00 and will be paid from Bond 34.

7.4.C. Agreement with Vance Country Ford to purchase a 2026 Chevrolet Equinox to replace a 2009 Ford Fusion currently in the district fleet. The total cost of $30,444.00 will be paid from the General Fund.

7.5. Motion and Vote to Convene in Executive Session for the Following Purposes: to Discuss the Possible Termination, Reassignment, Resignation, and Employment of Personnel on the Attached Detailed Personnel Report [Authority for Executive Session: 25 O.S. Section 307 (B)(1)]; and to Discuss the Evaluation of the Superintendent of Schools [Authority for Executive Session: 25 O.S. Section 307(B)(1)]

7.6. Return to Open Session.

7.7. Recital by Board President that Minutes of Executive Session Were Kept by the Board Minutes Clerk and Will Remain Confidential

7.8. Consider and Take Action on Recommendations for Termination, Reassignment, Resignation, and Employment of Personnel

8. NEW BUSINESS

9. ADJOURNMENT (Motion required)