September 13, 2021 at 6:30 PM - Regular Meeting Agenda

1. Call to Order and Recording of Members Present and Absent

2. Vote to Appoint or Not to Appoint an Alternate Minutes Clerk

3. Vote to Approve or Not to Approve Minutes of August 9, 2021 Meeting

4. Vote to Approve or Not to Approve Encumbrance Orders:
a.  General Fund:  P.O. #212- 323; #50362-50388
b.  Building Fund:  P.O. #63-84
c.  Gifts Fund:  P.O. #1-4
d.   Activity Fund:  P.O. #85-162
e.  Athletic Fund:  P.O. #62-131

5. Treasurer’s Management of Funds and Investment Report

6. New Business

7. Superintendent’s Report
a.  Budget and Finance Update
b.  Bond Issue Update
c.  2021-2022 Enrollment Update
d.  Out of State Travel Requests
e.  District News

8. Vote to Approve or Not to Approve 2021-2022 Estimate of Needs and Financial Statement of the Fiscal Year 2020-2021

9. Vote to Approve or Not to Approve 2021-2022 General Fund Comprehensive Budget

10. Vote to Approve or Not to Approve the 2021-2022 Schools Purchasing Allocation Resolution

11. Vote to Approve or Not to Approve the 2021-2022 Alternative Education Plan

12. Vote to Approve or Not to Approve the 2021-2022 Internal Activities Review Committees and the Criteria and Standards for Deviation from Activity Absence Ten Day Rule as Listed on attached schedule

13. Vote to Approve or Not to Approve the 2021-2022 TLE Evaluators as listed on the attached schedule.

14. Vote to Approve or Not to Approve Entry Year Teachers Mentors as listed on the attached schedule

15. Vote to Approve or Not to Approve the G.A.T.E. Advisory Committee as listed on the attached schedule. 

16. Discussion to use the ACT as College and Career Readiness Assessment

17. Discussion and possible action on Sanctioning Performing Arts Booster Club

18. Vote to Approve or Not to Approve Activity Fund Recording Accounts as listed on attachment

19. Vote to Approve or Not to Approve Activity Account Fundraisers as listed on the attachment

20. Vote to Declare or Not to Declare Washington Grade Center Library Books as Surplus as listed on attachment

21. Vote to Approve or Not to Approve Out-of-State Travel Requests as shown on attachment

22. Vote to Approve or Not to Approve Covid Relief Construction Applications as listed:
     a.  Ada High School COVID Relief Construction Application 
     b.  Willard Grade Center COVID Relief Construction  Application

23. Discussion of Strategic Plan:
     a.  Academics and Instruction
           i.  Return to Learn Plan 2.0
          ii.  ARP Use of Funds
    b.  Character and Culture
    c.   Budget and Finance

24. Vote to Approve or Not to Approve Workshop Requests as listed on attached schedule

25. Vote to Accept or Not to Accept FY2022 Revenue:
a.  District Contract - Sprint - $600.00
b.  Local Sources of Revenue
     1. Ad Valorem Previous Years - $17,848.73
     2. County 4 Mill Ad Valorem - $2,786.76
     3. County Apport. (Mortgage Tax) - $9,784.41
c.  State Sources of Revenue 
     1. Gross Production Tax - $12,536.63
     2.  Motor Vehicle Collections - $106,842.59
     3.  Rural Electric Coop Tax - $1,027.31
     4.  State School Land Earnings - $16,128.50
     5.  Vehicle Tax Stamps - $88.69
     6.  Foundation & Salary Incentive - $1,110,249.69
     7.  State Textbooks - $208,947.76
d.  Federal Funds
     1. Gear Up - $96,096.41
     2.  Prior Year Reimbursements - $105,836.89

26. Comments by Board Members

27. Vote to Convene or Not to Convene to Executive Session to conduct the ongoing evaluation of Superintendent, for the discussion of hiring five (5) teacher assistants, three (3) teachers, one (1) IT Tech Assistant, one (1) part-time Occupational Therapist, one (1) part-time accompanist, and one (1) Transportation Assistant Director as listed on attachment, and to accept resignations of Charlotte Swing, Kelsey Vandeveer, JoAnn Lansdowne, Madeline Ward, Hailey Gunter, Misty Cameron  25 O.S.Section 307(B)(1)

28. Acknowledge Return to Open Session

29. Statement of Executive Session Proceedings

30. Action Items:

30.a. Vote to Hire or Not to Hire five (5) teacher assistants, three (3) teachers, one (1) IT Tech Assistant, one (1) part-time Occupational Therapist, one (1) part-time accompanist, and one (1) Transportation Assistant Director as listed on attachment. 25 O.S. Section 307(B)(2)

30.b. Vote to Accept or Not to Accept Resignations of  Charlotte Swing, Kelsey Vandeveer, JoAnn Landsdowne, Madeline Ward, Hailey Gunter, Misty Cameron 25 O.S. Section 307(B)(1)

31. Vote to Adjourn