January 21, 2025 at 7:00 PM - Regular Meeting

Rationale:  Dr. Barrett will call for nominations from the floor for president.

Rationale:  President will call for nominations from the floor for vice president.

Rationale:  President will call for nominations from the floor for secretary.

Rationale: 

• State Statutes 49-14, 101.01, 49-14, 101.02, and 49-1499.03 regarding conflict of interest will be discussed. Disclosure forms will be available, if needed. 
• Following Board Policy Article 1, Section 7, and to assure that the entire Board acts in accordance with the foregoing legal responsibility, and to ensure the effective functioning of the Board, each Board member will sign the Board-approved Code of Ethics statement. 

Rationale:  ESU 13 utilizes two law firms for legal counsel: Douglas, Kelly, Ostdiek, Snyder, Ossian, and Vogl, P.C., and Perry Law Firm.

Rationale:  Each year, the Board approves ESU 13's current depositories as listed on the Treasurer's Report, and gives the treasurer and/or the administrator the latitude to shift funds when in ESU 13's best interest.

Rationale:  Board Policy, Article 1, Section 2(C)7 requires the Board to determine whether to continue membership in professional organizations. ESU 13's current memberships are AESA, NASB, and NRCSA, Scottsbluff/Gering United Chamber of Commerce, and Panhandle Partnership.

Rationale:  Pursuant to Board Policy Article 2, Section 6(A), and the Open Meetings Act, meeting notices will be published in the Star-Herald, a newspaper of general circulation within ESU 13's jurisdiction.

Rationale:  As part of our annual organizational meeting, the Board is asked to approve the process for review and approval of Board Policy updates and amendments.

Rationale:  Annually, the Board president appoints Board members to committees.

Rationale:  Time limit for each person is three (3) minutes; no response or action taken by the Board.

Rationale:  Board Policy states that the contract with the Administrator is to be acted on at the regular February meeting. The Personnel Committee will meet on February 5th to discuss the Administrator's Contract of Employment.

Rationale:  LB 287 changed the notice requirements for board meetings under the Open Meetings Act. Beginning January 1, 2025, there are new requirements under the Open Meetings Act.  ESU 13 Board policy is being amended to include these requirements. The Policy/Legislative Committee has reviewed Article 2, Section 6 and recommends that the amendment be adopted as presented and waive the second reading.

Rationale:  Annually, the Board is asked for authorization to pay credit cards, utilities, and payroll between Board meetings. The administrator is proposing to add the postage meter payment to this authorization due to the timing of the claim payments. These claims are then included in the Check Listing for official approval at the next regular meeting.

Rationale:  We have been informed by the ESU 13 Education Association that negotiations are ready to be finalized.

Rationale:  Last month, the Board approved to accept the DLT grant in the amount of $973,345.00. Request for Proposals were sent out in November. Three proposals were received. The administrator recommends the bid be awarded to Cytek Media.

BIDDER	TOTAL COST	PRICE	VENDER EXPERIENCE	DESIGN	FOLLOW UP SERVICE	EQUIPMENT BRAND	TOTAL POINTS
Points possible for each bid		30.000	25	20	15	10	100
KCAV	$815,792.76	25	20	15	10	10	80
CYTEK MEDIA	$793,290.00	30	25	20	15	10	100
BIZCO	$992,200.00	10	20	10	5	10	55

Rationale:  Two final proposals from ABcreative have been received for the Meridian playground makeover.