January 13, 2020 at 7:00 PM - Regular Meeting
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Opening Procedure, Regular Meeting of Board
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Call to Order, Roll Call, and Pledge of Allegiance
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Additions to Published Agenda, if any
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Welcome Extended to Visitors
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Community Input on Agenda Items: This is your opportunity to speak to items on the agenda. If you are not a part of the presentation of the agenda item you need to speak now. Thank you for your participation.
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Community Input on any Topic: This is your opportunity to speak to any topic concerning the school district. Since it is not an agenda item the board cannot discuss or take action at this time on the matter. Future discussion can be requested as an agenda item. Thank you for your participation.
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Adjourn the 2019 Board of Education
Rationale:
Outgoing President Arens will announce adjournment of the 2019 Board of Education and appoint a president pro-tempore to begin the reorganization of the Board for 2020.
President Arens may appoint himself or a member of the board or the superintendent to act as President. _________________ is appointed President Pro-Tempore. |
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Election of Board Officers
Rationale:
President Pro-tempore will conduct the election for board president. The newly elected president will conduct the remainder of elections and chair the remainder of the meeting.
The chair will call for nominations for the office. Nominations are to be made by any member and seconded by another member. If more than one name is placed in nomination, the chair will call for a written ballot to be cast. The recording secretary will count the votes. If only one name is placed in nomination, the chair may entertain a motion to close nominations and cast a unanimous ballot. The motion requires a second, followed by a recall vote. This process will be followed to elect the board President, Vice President, and Secretary/Treasurer for 2020. |
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Appointment of Recording Secretary(s)
Rationale:
The president will re-appoint Laurie Witte, Dedra Stoner, and Dale Hafer as Recording Secretary(s) for the Board.
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Consent Agenda
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Minutes of Previous Meeting(s) , attached
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Payment of Claims, Authorization Report, attached
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Cash Flow & Budget/Financial Reports
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Set the next regular meeting for February 10, 2020, at 6:30 p.m.in the Cafeteria. Lunch Time Solutions will be serving the board a meal and discussing the nutrition program. The regular board meeting will follow in the district office. The current agendas will be available for public inspection in the office of the superintendent.
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Reports/Information to the Board
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Principals and Activities Director Reports, if needed
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Superintendent Report
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Action Items
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Establish Regular Meeting Dates and Place
Rationale:
Annually, the board approves the date(s) and place for the regular meetings of the board. Nebraska Statutes Revised §79-554 states that all board of education meetings for Class III districts shall be held on or before the third Monday of every month. |
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Board Committee Assignments
Rationale:
Annually, the board committee assignments are re-organized under the direction of the board president. President Arens has provided a document of appointed members to the various board committees to serve for 2020.
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Publication of Legal Notices
Rationale:
The board shall designate the newspaper of general circulation to be used for the district legal notices and official publications. Additionally, the board may announce notices of special meetings and all other notices on KBRB radio and may post these notices in public places such as the US Post Office lobby, the Court House lobby and the front door of the of Ainsworth High School. |
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Corporate Bank Resolutions
Rationale:
The district provides each bank with a corporate resolution to approve individuals and authorized signatures for district funds and accounts. The resolution requires two signatures among the three board officers for the Employee Benefit, Building, Depreciation, Hot Lunch, Bond, and General Funds.
The Superintendent, Board Secretary/Treasurer, and Business Manager are authorized to make short-term intra-fund transfers from one bank to another. Activity Fund checks may be signed by the superintendent or any two of the high school administrators and secretaries of the secondary school office. General Fund Clearing Account to be signed by any two of Darrell Peterson, Dedra Stoner, and Laurie Witte. It is noted that West Plains Bank will not be reviewing checks for two signatures. The district maintains a Safe Deposit box at First National Bank and the superintendent along with three elected board members have authorized signatures. |
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Authorizations to Superintendent and Treasurer
Rationale:
To comply with board reorganization procedures and statutory requirements, the board should move to:
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2018-19 Audit Report
Rationale:
An electronic copy of the annual district audit was provided to all board members at the December regular meeting to allow time for review and to ask questions before approval.
Section 79-1089 of Nebraska Revised Statutes requires each school district to have an annual audit of all financial records by a certified public accountant. Ainsworth School District #10 complies with this requirement each year. Dana F. Cole & Company from Ainsworth, NE performed the audit and prepared the auditor’s report for 2018-19 for Ainsworth District #10. The audit report included information on the usual finding of Segregation of Duties and Lack of Control over Processes due to the small school size. There were no deficient findings. |
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Early Graduation Request
Rationale:
Haley Hawkins and her parents have requested early graduation for Haley. Mr. Dike and Mrs. Schlueter have worked with the student and family to discuss options and to ensure all graduation requirements are met before early graduation is granted. The proper paperwork has been submitted and signed by the parent.
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Certified Staff Resignation Due to Retirement
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Superintendent Contract
Rationale:
The Supt Evaluation was conducted at the December regular board meeting. The contract for the Supt is attached here and has been published on the school district's website in accordance with the Nebraska Superintendent Pay Transparency Act (LB 470). The contract to be considered is for the 2020 through 2022 school years.
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Advanced Planning
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Adjourn
Rationale:
The next regular meeting of the Board is scheduled for ______________, at ______ p.m. in the District Office. Current agendas will be available for public inspection in the office of the superintendent.
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