September 22, 2026 at 6:00 PM - Regular Board Meeting
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1. Meeting Opening
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1.A. Call to Order
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1.B. Pledge of Allegiance
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1.C. Announcement of Executive Session(s)
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2. Recognitions
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2.A. Staff Recognitions
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3. Board Approvals
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3.A. Approval of the Agenda
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3.B. Approval of Minutes
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3.B.1. Minutes of the Regular Board Meeting held on September 8, 2026 (reference attachments)
Attachments:
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3.B.2. Minutes of the Education & Programs/Policy, Personnel, & Legal Committee Meeting held on September 8, 2026 (reference attachments)
Attachments:
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4. Residents' Request to Address the Board (5-minute limit)
Description (Public):
The Board provides a time of public comment for residents and taxpayers to bring their thoughts to the Board, but it is not a time for exchange between the Board, administration, and speaker. We ask that speakers refrain from identifying specific students, staff, or community members by name. Residents and taxpayers who are interested in making public comments must complete the electronic registration form prior to 3:00 PM on the day of the meeting.
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5. Superintendent's Report
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5.A. Superintendent's Report
Description (Public):
Video Production Club Competition Proposal — Shoots Summit High School Project Update Fieldhouse Project Update
Attachments:
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5.B. Calendar of Events
Description (Public):
October 13, 2026 - 6:00 pm
Regular Meeting
October 27, 2026 - 6:00 pm
Education & Programs/Policy, Personnel, & Legal Committee Meeting Regular Meeting
November 10, 2026 - 6:00 pm
Buildings & Grounds/Finance Committee Meeting Regular Meeting
November 24, 2026 - 6:00 pm
Education & Programs/Policy, Personnel, & Legal Committee Meeting Regular Meeting
All meetings are held in the Public Board Room at the Administration Building unless otherwise announced.Buildings & Grounds/Finance Committee Meeting Committee Meetings will be held immediately following the adjournment of the Regular Meeting. |
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6. President's Report
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7. Representative/Adjunct Reports
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7.A. IU 13 - Kait Linton
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7.B. Safety & Security - Megan Eshleman
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7.C. PSBA Liaison - Erin Small
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7.D. Lancaster County Academy - Erin Small
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8. Standing Committee Reports
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8.A. Education & Programs - Megan Eshleman (Chair)/Kait Linton/Patrick Wagner/Mekkai Williams (reference attachments)
Description (Public):
Review of the minutes from the Education & Programs Committee Meeting held on September 8, 2026
Attachments:
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8.B. Policy, Personnel, & Legal - Erin Small (Chair)/Grant Keener/Kait Linton/Mekkai Williams (reference attachments)
Description (Public):
Review of the minutes from the Policy, Personnel, & Legal Committee Meeting held on September 8, 2026
Attachments:
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9. Approval of Personnel Action Items
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9.A. Personnel Action Items (reference attachments)
Description (Public):
Approval of Personnel Action Items 9.A.1. - 9.A.10.
Attachments:
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10. Approval of Buildings & Grounds Action Items
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10.A. Proposal Acceptance - Wright Commissioning (WCx)
Description (Public):
Approval to accept the proposal from Wright Commissioning (WCx) for independent, technical building commissioning services for the High School Project Package 2 for $136,325.00.
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10.B. Proposal Acceptance - TABworks, Inc.
Description (Public):
Approval to accept the proposal from TABworks, Inc. for testing, adjusting, and balancing of the HVAC air and water systems for the High School Project Package 2 for $237,600.00.
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10.C. Proposal Acceptance - Hillis-Carnes Engineering Associates (HCEA)
Description (Public):
Approval to accept the proposal from Hillis-Carnes Engineering Associates (HCEA) for construction materials testing and special inspection services for the High School Project Package 2 for $266,392.50.
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10.D. High School Project East Hempfield Township Agreements
Description (Public):
Approval of the High School Project East Hempfield Township Agreements 10.D.1. - 10.D.4.
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10.D.1. Memorandum of Understanding and Financial Security
Description (Public):
Approval of the Memorandum of Understanding and Financial Security with East Hempfield Township.
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10.D.2. Roadway Widening, Curb and Sidewalk Installation Deferement Agreement (Church Street)
Description (Public):
Approval of the Roadway Widening, Curb and Sidewalk Installation Deferement Agreement for Church Street with East Hempfield Township.
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10.D.3. Roadway Widening, Curb and Sidewalk Installation Deferement Agreement (Kauffman Road)
Description (Public):
Approval of the Roadway Widening, Curb and Sidewalk Installation Deferement Agreement for Kauffman Road with East Hempfield Township.
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10.D.4. Operation and Maintenance (O&M) Agreement
Description (Public):
Approval of the Operation and Maintenance (O&M) Agreement for Stormwater Management Facilities with East Hempfield Township.
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11. Approval of Finance Action Items
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11.A. Contracts (reference attachments)
Description (Public):
Approval of contracts 11.A.1 - 11.A.3.
Attachments:
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11.A.1. Express Scripts
Description (Public):
Amendment to Express Scripts - Employer Group Pharmacy Benefit Management Agreement, effective January 1, 2027.
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11.A.2. Music Theatre International
Description (Public):
Musical showkit and dramatic performing rights license for the 2027 Hempfield High School Spring Musical Production.
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11.A.3. Weaver Associates Inc.
Description (Public):
Three-year agreement for printing and binding services, effective September 9, 2026.
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11.B. Financial Reports
Description (Public):
Approval of Financial Reports 11.B.1 - 11.B.9.
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11.B.1. Athletic and Activity Spending - August 2026 YTD (reference attachments)
Attachments:
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11.B.2. Student Activity Fund - August 2026 (reference attachments)
Attachments:
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11.B.3. Board Treasurers Report - August 2026 (reference attachments)
Attachments:
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11.B.4. Expense - July 2026 YTD (reference attachments)
Attachments:
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11.B.5. Expense - August 2026 YTD (reference attachments)
Attachments:
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11.B.6. General Fund Check Report - September 2026 (reference attachments)
Attachments:
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11.B.7. Monthly Financial Report - August 2026 (reference attachments)
Attachments:
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11.B.8. Revenue - July 2026 YTD (reference attachments)
Attachments:
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11.B.9. Revenue - August 2026 YTD (reference attachments)
Attachments:
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11.C. Food Services Financial Reports
Description (Public):
Approval of Food Services Financial Reports 11.C.1. - 11.C.3.
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11.C.1. Food Service Check Register - August 2026 (reference attachments)
Attachments:
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11.C.2. Food Service Comparative Financial Report - August 2026 (reference attachments)
Attachments:
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11.C.3. Food Service Financial Report - August 2026 (reference attachments)
Attachments:
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11.D. Financial Transactions
Description (Public):
Approval of Financial Transactions 11.D.1.-11.D.4.
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11.D.1. Budget transfers 2025-2026 school year (reference attachments)
Attachments:
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11.D.2. Budget transfers 2026-2027 school year (reference attachments)
Attachments:
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11.D.3. Invoice Payments from the Capital Projects Fund (reference attachments)
Description (Public):
Approval to pay invoices from the Capital Projects Fund - $955,584.38
Attachments:
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11.D.4. Invoice Payments from the Capital Reserve Fund (reference attachments)
Description (Public):
Approval to pay invoices from the Capital Reserve Fund - $16,084.40
Attachments:
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11.E. Donations
Description (Public):
Approval to accept the following donations as presented:
Giant Gift Cards from St Edward's Episcopal Church - $775.00
Walmart Gift Cards from St Edward's Episcopal Church - $400.00 Target Gift Card from St Edward's Episcopal Church - $25.00 |
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11.F. Approval of Additional Positions
Description (Public):
Approval of the addition of the following positions to be funded by Ready to Learn Adequacy funding:
6 Full-time Full Day Kindergarten Aides
Full-time Librarian (Elementary) Full-time Math Interventionist (Middle School) |
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12. Approval of Policy Action Items
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12.A. First Reading of Board Policies
Description (Public):
Approval of first reading of board policies 12.A.1. - 12.A.6.
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12.A.1. Policy 125 Adult Education (reference attachments)
Attachments:
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12.A.2. Policy 126 Class Size (reference attachments)
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12.A.3. Policy 127 Assessments (reference attachments)
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12.A.4. Policy 130 Homework (reference attachments)
Attachments:
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12.A.5. Policy 138 English as a Second Language Education Program (reference attachments)
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12.A.6. Policy 142 Migrant Students (reference attachments)
Attachments:
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13. Approval of Other Action Items
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13.A. Sell, Donate, Dispose of Items (reference attachments)
Description (Public):
Approval to sell, donate, or dispose of items as presented
Attachments:
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14. Adjournment
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