April 20, 2026 at 6:00 PM - REGULAR SESSION

CALL TO ORDER AND PLEDGE

Establish a quorum and welcome visitors

Pledge of Allegiance

DIRECTOR OF SCHOOLS CONTRACT

CONSENT ITEMS - ADOPTION AND APPROVAL

Minutes of the March 23, 2026, Board of Education meeting

Financial Reports

• Financial Reports (Revenues & Expenditures) for the General Purpose, Federal Projects, School Nutrition, and Capital Projects Funds for the month of February 2026;
• Board Approval Listings of checks/electronic remittances paid during the month of February 2026;
• Budget revisions FP-BJ-06 and GP-BJ-05.

Surplus and Obsolete Items

1. Surplus, Administration (over $500)
2. Surplus, Facilities and Maintenance
3. Surplus, Anderson
4. Surplus, Tennessee High
5. Surplus, Holston View

HEARING OF DELEGATES

SCOPE (STUDENT CONGRESS ON POLICIES IN EDUCATION) PRESENTATION

2026 Tennessee High School SCOPE Participants
Kayden Adams
Henna Lowe
Jacob Phillips
Luke Smith

Josh Helvey, Tennessee High Sponsor/Chaperone

Avoca Elementary School will present an overview of school initiatives focused on strengthening family and community engagement, along with efforts to promote a positive student culture through schoolwide behavior supports.

COMMENTS FROM THE PUBLIC

OLD BUSINESS

Policies on Second Reading

• Policy 1.404, Appeals to and Appearances Before the Board (*revisions since first reading)
• Policy 2.200, Annual Operating Budget
• Policy 2.400, Revenues
• Policy 2.700, Accounting System
• Policy 2.703, Audits
• Policy 2.900, Student Activity Funds Management
• Policy 3.202, Emergency Preparedness
• Policy 3.217, Therapy Dogs
• Policy 3.600, Insurance Management
• Policy 6.204, Attendance of Non-Resident Students (changes since first reading)

NEW BUSINESS

Preschool Development Grant

Textbook Recommendation
Dr. Tudor is recommending board approval of the Wellness textbook adoption recommendation.
Wellness
Human Kinetics 
Live Well, Foundations of High School Health

Lottery for Education: Afterschool Programs (LEAPS) Application

Multi-Purpose Building at THS Track
Dr. Tudor is recommending board approval of A/E Fee Proposal from Thompson and Litton (Bristol, TN) for the architectural and engineering services for the new Sports Auxiliary Facility project located at 1112 Edgemont Avenue in Bristol, Tennessee. The scope of these services will include design, bidding, and contract administration of a new 8,000-10,000 sf multi-purpose facility with an estimated construction cost of $2,250,000. The proposed fee for this service is $168,000, or approximately 7 ½% of the estimated construction cost.
 

Awning at Haynesfield Elementary School
Dr. Tudor is recommending board approval of PO 2002526300 in the amount of $64,000 for supply and installation of Haynesfield Awning by Interstate Awning (Bluff City, TN). This project will be paid for utilizing PTA funds along with Capital Project Funds and will take place over the summer to avoid interrupting end of the year activities.
 

THS Steep Slope Roof Contract Termination Authorization
Based upon the failure to timely and appropriately complete the roof project at Tennessee High School by Richardson Construction Group (RCG) (Russellville, TN), we seek approval to inform Westfield Insurance Company (the surety for the performance bond) that we are considering declaring that RCG is in default for the contract.  This is the first requirement to make a claim under the bond.  The bond company will then request a meeting with school representatives and RCG representatives.

Based upon the failure to timely and appropriately complete the roof project at Tennessee High School, by Richardson Construction Group, we seek approval for Dr. Tudor to have authorization to terminate the contract, if necessary. This is also a condition that needs to be met in order to make a claim under the bond. 

In summary, we seek approval to (a) notify the bond company of our consideration of declaring Richardson Construction Group in default, (b) conduct the meeting with Richardson Construction Group and the bond company, and then, (c) authorize Dr. Tudor to terminate the contract with Richardson Construction Group, if necessary.
 

REPORT FROM THE DIRECTOR OF SCHOOLS

COMMENTS FROM THE CITY COUNCIL LIAISON

COMMENTS FROM THE BOARD

The next regular school board meeting is scheduled for Monday, May 18, 2026.

ADJOURNMENT