November 9, 2026 at 6:00 PM - Board of Education Meeting

1. CALL THE MEETING TO ORDER AND ROLL CALL OF MEMBERS

2. PLEDGE OF ALLEGIANCE, SALUTE TO THE OKLAHOMA FLAG, MOMENT OF SILENCE
(I salute the flag of the State of Oklahoma. Its symbols of peace unite all people.)

3. RECOGNITION OF VISITORS

Time will be permitted for any resident of the Vinita Public School district to address the Board of Education on items pertaining to this agenda.  A resident wishing to address the Board of Education should complete a "Request to be Heard" card and submit to the minute’s clerk, prior to the announcement of the "Recognition of Visitors".

When called upon, the speaker shall state his or her name and any organization represented.  Speakers shall be limited to 5 minutes and delegations of five or more persons shall appoint a spokesperson to present comments.

The Board encourages speakers to refrain from remarks concerning personnel matters.  These matters should be presented, in writing, to the Board and/or Superintendent for their review.

4. CONSENT AGENDA

4.A. Reading and Approval of Minutes (October 12, 2026)

4.B. Reading and Approval of Treasurer's Report and Investment of Funds Report 

4.C. October Activity Fund

4.D. Activity Fund Transfers

4.E. Current Bills & Encumbrances - General Fund, Encumbrances #277-290

4.F. Current Bills & Encumbrances - Building Fund, Encumbrances #51-54

4.G. Change Orders - General Fund, Encumbrances #20-268

4.H. Change Orders - Building Fund, Encumbrances #10-49

4.I. Bond 2025 - Encumbrances #8-13

4.J. Fundraisers

4.K. Donations

• Cherokee Nation 150,000

4.L. Contracts:

• Cherokee Nation MOA

RESOLVED, upon the recommendation of the Superintendent of Schools, Consent Agenda items 4.A through 4.L be APPROVED as presented, effective November 9, 2026.

5. REPORTS/COMMENTS FROM THE MEMBERS OF THE BOARD OF EDUCATION

6. SUPERINTENDENT'S REPORT

1. Budget Report
2. Bond Expenditures
3. VPS Highlights
4. Middle School Project Updated
5. Updated Student Attendance
6. School Report Card
7. School Threat Update

7. EXTRACURRICULAR ACTIVITIES PARTICIPATION REQUIREMENTS (REGULATION) POLICY   (FMA-R2)
Board to consider and take action to approve or deny the update of Extracurricular Activities Participation Requirements (Regulation) Policy FMA-R2, as presented.

8. SCHOOL WELLNESS POLICY    (CO)
Board to consider and take action to approve or deny the update of School Wellness Policy CO, as presented.

9. SANCTIONING OF PARENT ORGANIZATIONS AND BOOSTER CLUBS POLICY  (CFBB)
Board to consider and take action to approve or deny the Sanctioning of Parent Organizations and Booster Clubs Policy CFBB, as presented.

10. APPLICATION FOR SANCTIONING POLICY  (CFBB-E)
Board to consider and take action to approve or deny the Application for Sanctioning Policy CFBB-E, as presented

11. SANCTIONING OF ORGANIZATIONS, BOOSTER CLUBS, AND ASSOCIATIONS (PROCEDURES) POLICY  (CFBB-P)
Board to consider and take action to approve or deny the Sanctioning of Organizations, Booster Clubs, and Associations (Procedures) Policy CFBB-P, as presented.

12. EMERGENCY OR NECESSITY EXPENDITURES POLICY   (CDAD)
Discussion and first reading of proposed Board Policy CDAD, regarding Emergency or Necessity Expenditures. (No action will be taken.)

13. OUT OF STATE TRAVEL
Board to consider and take action to approve or deny the following Athletics out of state travel:

• VHS Baseball - Orange Beach, AL - March 14th - 20th, 2027

14. NEW ACTIVITY FUND ACCOUNT
Board to consider and take action to approve or deny a new Activity Fund account for 2026-2027 FY:

• 0261............Middle School PTO

15. CALL FOR ANNUAL SCHOOL ELECTION - SEAT TWO AND SEAT FIVE
RESOLVED, upon the recommendation of the Superintendent, pursuant to Title 70 O.S. Section 5-107A, APPROVAL BE GRANTED for the Call for the Annual School Election. The Board of Education of the Vinita School District has approved the following resolution calling for an election to be submitted to the voters of the district.  

Date of the Election:
      A Board of Education Primary Election shall be held on February 9, 2027, only if three or more candidates file for the Board of Education position scheduled to be on the ballot or for a Board of Education position appearing on the ballot as an unexpired term.  A Board of Education General Election shall be held on April 6, 2027, under the following circumstances: if only two candidates file for a position scheduled to be on the ballot or for a position on the ballot for an unexpired term or if no candidate in the Board of Education Primary Election receives more than 50% of the votes cast. The polling places shall be open from 7:00 a.m. to 7:00 p.m.

Board Member Position On Ballot:

     The voters shall elect a board member for board position No. 2, which has a five-year term of office.
     The voters shall elect a board member for board position No. 5, an unexpired term with three years remaining. The seat will be up again for its normal time in 2030.

Qualifications of Candidates for Office:

     To be eligible to be a candidate for member of the board of education of a school district, a person must have resided in the district for at least six months preceding the first day of the filing period, and have been a registered voter registered with the county election board at an address located within the geographical boundaries of the district for six months preceding the first day of the filing period.  In school districts that have been divided into election districts, a candidate must have resided in the district for six months preceding the first day of the filing period and have been a registered voter registered within the county election board at an address located within the geographical boundaries of the election district for six months preceding the first day of the filing period.  

     No person shall be eligible to be a candidate for or elected to be a member of the board of education of a school district unless the person has been awarded a high school diploma or certificate of high school equivalency.  

    A person who has been convicted of a misdemeanor involving embezzlement or a felony under the laws of this state or of the United States or who has entered a plea of guilty or nolo contendere to such misdemeanor involving embezzlement or felony or who has been convicted of a crime in another state which would have been a misdemeanor involving embezzlement or a felony under the laws of this state or has entered a plea of guilty or nolo contendere to such crime shall not be eligible to be a candidate for or be elected to any school for a period of fifteen years following completion of his sentence or during the pendency of an appeal of such conviction or plea.  

     No person shall be eligible to be a candidate for or serve on a board of education if he or she is currently employed by the school district governed by the board of education or is related within the second degree by affinity or consanguinity to any other member of the board of education or to any employee of the school district.  The following are relatives within the second degree: A candidate’s spouse, child, parent, grandchild, grandparent, brother, sister, spouse’s child, spouse’s grandchild, spouse’s brother, spouse’s sister, spouse’s grandparent, grandchild’s spouse, parent’s spouse, and child’s spouse.  The prohibitions in this paragraph shall not apply if the board member candidate is related within the second degree of affinity or consanguinity to an individual employed as a substitute teacher by the school district or as a temporary substitute support employee if the school district has an Average Daily Membership of less than five thousand (5,000).  

     Candidates must affirm that upon being elected as a new member of the Board of Education, within fifteen (15) months of election, they will complete at least twelve (12) hours of instruction on education issues, including school finance, Oklahoma education laws, and ethics, duties and responsibilities of district board of education members.  Three (3) of these twelve (12) credits must be earned as follows: one (1) credit in ethics, one (1) credit in open meeting act and open records act, and one (1) credit in school finance. Incumbents must affirm that they will complete six (6) hours of instruction within fifteen (15) months of election emphasizing changes in school law. Three (3) of these six (6) credits must be earned as follows: one (1) credit in ethics, one (1) credit in open meeting act and open records act, and one (1) credit in school finance.

Voters Eligible to Vote:

     To be eligible to vote, a voter must be registered with the county election board at an address within the geographical boundaries of the district.  

Ballot Titles:
     The ballot to be submitted to the voters shall call for the voters to:
          1.  Select one candidate for Vinita School Board Position No. 2:
          2.  Select one candidate for Vinita School Board Position No. 5:

16. VOTE TO CONVENE OR NOT CONVENE IN EXECUTIVE SESSION

Motion, second, discussion, and vote on motion to go into executive session, pursuant to Okla. Stat. tit. 25, § 307(B)(1) and (7):

• (A)  Motion, second, discussion, and vote on motion to go into executive session, pursuant to Okla. Stat. tit. 25, § 307(B)(1) and (7), to discuss the employment of Certified, Adjunct, & Support Personnel, individual salaried public employee(s), where disclosure of the information discussed would violate confidentiality requirements of state or federal law.   

 

• (B)  Motion, second, discussion, and vote on motion to go into executive session, pursuant to Okla. Stat. tit. 25, § 307(B)(1) and (7), to discuss the resignation(s) of Certified & Support Personnel, individual salaried public employee(s), where disclosure of the information discussed would violate confidentiality requirements of state or federal law. 

17. VOTE TO ACKNOWLEDGE BOARD'S RETURN TO OPEN SESSION

18. EXECUTIVE SESSION MINUTES COMPLIANCE ANNOUNCEMENT PERSONNEL

19. PERSONNEL
Consider and take action on the following personnel matters:

19.A. Resolved, upon the recommendation of the Superintendent, the employment of the following adjunct personnel.

• Ben Elmore

  Agricultural Education (7550)	Grades 5 to 12
  Earth Science (6009)	Grades 5 to 12
  English (4050)	Grades 5 to 12
  Intermediate Mathematics (5552)	Grades 5 to 12
  Oklahoma History (6517)	Grades 5 to 12
  Physical Science (6013)	Grades 5 to 12
  US History/OK History/Economics (6550)	Grades 5 to 12

19.B. Resolved, upon the recommendation of the Superintendent, the employment of the following support personnel.

• Charlie Skinner, HHES Part-Time Custodian, on a temporary contract for the 2026-27 school year.
• RileyAnn Webb, HHES Paraprofessional II, on a temporary contract for the 2026-27 school year.
• Vanessa Palmer, WRES Paraprofessional, on a temporary contract for the 2026-27 school year.
• Robert McGinnis, EHMS English long term substitute, on a temporary contract for the 2026-27 school year.

19.C. Resolved, upon the recommendation of the Superintendent, the resignation of the following support personnel.

• Reagan Deatherage, HHES Paraprofessional, effective 10/2/26
• Kaleah Davis, HHES Paraprofessional, effective 10/26/26
• Anna Greenwood, VHS Paraprofessional, effective 10/23/26
• David "Benny" McCord, VPS School Resource Officer, effective 10/30/26

20. NEW BUSINESS
The law provides that, if "New Business" is listed on the agenda, the Board can, under that item, consider and vote on any business that could not have been foreseen or known about at the time the agenda was posted.

21. ADJOURNMENT