February 13, 2023 at 6:30 PM - Bethel Public Schools Regular Meeting

1. Call to Order

2. Roll Call

3. Approval of the January 9, 2023 regular board meeting minutes.

4. Approval of the January 23, 2023 special board meeting minutes.

5. Approval of the January 23, 2023 special board meeting minutes.

6. Discussion and approval of the following consent agenda items.

6.1. General fund #248-#268 $52,510.10      Payroll # 70304-70305; $48,759.22

6.2. Building Bond Fund (35)#5-#6, $75,058.08

6.3. Lease-Revenue Bond Fund Requisition #36 payable to Mid Plains Construction, Inc in the amount of $424,412.85 for the New Upper Elementary classrooms and Fire Pumphouse and Lease-Revenue Bond Fund Requisition #37 payable to Mid Plains Construction, Inc. in the amount of $388,419.40 for the Gymnasium Addition and Remodel.

6.4. Any and all change orders: General Fund-$66,683.83

6.5. January 2023 Activity Fund Report

6.6. Activity Fund Transfers
Transfer funds from activity sub-account #130 (HS Cheer) to sub-account #90 (HS STUCO) for the amount of $255.00

Transfer of funds from activity sub-account #90 (HS STUCO) to sub-account #80 (Bethel Upper Elementary) for the amount of $270.00.

6.7. January 2023 Child Nutrition Report

6.8. January 2023 Treasurers Report

6.9. Proposed Fundraising Activities

HS STUCO                          February 11, 2023      Father/Daughter Dance
Community events and money will go into school improvement and student involvement.

Bethel HS Baseball      February 14-28, 2023       Link the Chain Club Fundraiser  Purchase bats, helmets, baseballs, batting practice equipment, and team meals.

Bethel Lower Elementary      February 22-March 7, 2023      New Ideas Online Store Bethel          Wildcat swag including t-shirts, sweatshirts, hoodies, etc.     Teacher resources, student manipulatives, playground equipment, student incentives, teacher appreciation, site licenses, technology, etc. 

Bethel FFA      March 2-20, 2023        Blue & Gold Sausage
Revenue for FFA Leadership Events, Officer Conferences, and Chapter Events.

Bethel FFA      March 2-20, 2023        DJ's Fundraiser
Revenue for FFA Leadership Events, Officer Conferences, and Chapter Events.

Bethel MS STUCO          March 9, 2023        Tickets for MS Dance
Fees for MS STUCO to do ROPES Course and students gifts.

Bethel HS Pom              March 20-31, 2023         Candy stuffed Easter eggs
Purchase new uniforms and poms

Bethel HS Band          March 29-April 6, 2023         Cookie Dough
Operating expenses, entry fees, repairs, and supplies.

7. Superintendent's report
A. Facilities
B. Staff
C. Students
D. Construction Updates
E. School Safety
F. Legislative Update

8. Discussion and action to declare technology equipment as surplus for sale previously purchased with activity fund money at Bethel Lower Elementary School.

9. Discussion and action to declare technology equipment as surplus for disposal previously purchased with activity fund money at Bethel Lower Elementary School.

10. Discussion and possible action to declare cafeteria tables as surplus equipment for disposal.

11. Discussion and action to approve the Mental Health Protocols for Bethel Public Schools as required by HB 4106

12. Discussion and action on revision and/or implementation of board policies.
CDAC- General Fund Balance
EFA- School Library Media Center
EFA-E1- Request for Reconsideration of Library Material
EFA-E2- Report of Reconsideration
EFA-P- Public Complaints about Library Curriculum or Instruction Materials (Procedure)
EFA-R1- School Library Media Center Selection of Materials (Regulation)
EJF- Mental Health Crisis Protocol
EKBA- Reading Sufficiency Testing
FFAF- Vision Screening of Students
Bethel Public School Concussion Policy
Bethel Public School Narcan Policy
Bethel Public School  Medication Lockbox Policy

13. Discussion and action to approve a Memorandum of Understanding (MOU) Service Agreement between Bethel Public Schools and Red Rock to provide mental health and/or crisis mental health related services for the remainder of the 2022-2023 school year.

14. Discussion and action on a subscription agreement between Bethel Public Schools and Oklahoma State School Board Association (OSSBA) to use the OSSBA Superintendent Evaluation Tool for FY2023.

15. Discussion and action to appoint Tama Thompson as Deputy Treasurer.

16. Discussion regarding school personnel including possible executive session to discuss the following items pursuant to O.S. Title 25, Section 307 (B) (1) 

16.1. Board to conduct ongoing Superintendent's evaluation.

16.2. Discussion regarding the Superintendent's contract.

16.3. Discussion on extra-duty stipends for Bethel HS Golf.

16.4. Discussion on the resignation of April Watts, support employee at Bethel Upper Elementary School effective January 23, 2023.

16.5. Discussion on the resignation of Kim Smith, certified teacher at Bethel High School effective May 20, 2023.

16.6. Discussion on a temporary support contract for Lori Cross at Bethel Upper Elementary for the remainder of the 2022-2023 school year.

17. Action to convene into executive session or remain in open session.

18. Consideration and action to acknowledge the return to open session.

19. Announcement of executive session minutes that no items were discussed in the executive session other than those outlined in the motion to convene.

20. Board to conduct ongoing Superintendent's evaluation.

21. Action on the Superintendent's contract

22. Action on extra-duty stipends for Bethel HS Golf.

23. Action on the resignation of April Watts, support employee at Bethel Upper Elementary School Effective January 23, 2023.

24. Action on the resignation of Kim Smith, certified teacher at Bethel High School effective May 20, 2023.

25. Action on a temporary support contract for Lori Cross at Bethel Upper Elementary for the remainder of the 2022-2023 school year.

26. Citizen's Comments

27. New business:

28. Adjournment

29. Lease-Revenue Bond Fund Requisition #38 payable to Mid Plains Construction, Inc in the amount of $268,454.06 for the New Upper Elementary classrooms and Fire Pumphouse and Lease-Revenue Bond Fund Requisition #39 payable to Mid Plains Construction, Inc. in the amount of $375,352.20 for the Gymnasium Addition and Remodel.