October 15, 2025 at 6:00 PM - Regular Meeting

Description:  The Board Chair will call the meeting to order.

Description:  Southern Oregon Education Service District and the areas in which we serve are located within the ancestral homelands of the Shasta, Takelma, Latgawa, Klamath, Modoc, and the Yahooskin-Paiute peoples who lived here since time immemorial. The full text of SOESD’s land acknowledgment can be read on the SOESD website:  https://www.soesd.k12.or.us/equity

Description:  The presidents of the classified association and the licensed association (or their designee) are invited to address the Board. 

Description:  Members of the community will have the opportunity to provide public comment regarding a specific agenda topic during the preliminary portion of the meeting.  Individuals who wish to address an agenda item are asked to complete the request form provided at this link by 12:00 noon on October 15, 2025:  https://forms.gle/r7RokP4KsaGpvg1YA

Description:  RECOMMENDED MOTION:  Move to approve all items on the consent agenda as presented.

Description:  Superintendent Angle-Hobson will present his monthly report.

Description:  Jenni Jones, School Improvement Specialist, will present  information on Supports for Novice Teachers

Description:  The OAESD Governance Council consists of the Superintendent and a Board representative from each
member ESD. The SOESD Board representative seat is currently vacant. The Governance Council meets four times a year. Agendas are published in advance of each meeting, and each ESD gets a single vote on any matters requiring action. Occasionally, the Governance Council may conduct surveys on time-sensitive matters that require the Association's attention. In some ESDs, the Board representative to the Governance Council provides regular reports on OAESD activities to the rest of the board. Please notify Chair Mannenbach in advance of the meeting if you wish to be considered for appointment to this position. 
RECOMMENDED MOTION:  Move to appoint [________] to the OAESD Governance Council for the 2025-2026 fiscal year.

Description:  The proposed SOESD board policies listed below are provided for the Board's first reading. 

• DJC:  Bidding Requirements
• DJC-AR:  Exemptions from Competitive Bidding and Special Procurements
• DLC-AR:  Staff Expense Reimbursement
• EBBA:  Student Health Services
• EBBAA: Infection Control and Bloodborne Pathogens
• EBBB: Injury or Illness Reports 
• EBC:  Emergency Procedures Plan and First Aid
• EBCA:  Safety Threats
• EBCB:  Emergency Procedure Drills and Instruction
• EHB:  Cybersecurity
• EHB-AR:  Cybersecurity

Description:  Administration requests approval to enter into an agreement with ISO Workforce Alliance for the 2025-26 fiscal year, not to exceed $114,000.00.  Southern Oregon ESD (SOESD) utilizes contractors to provide special education supports and services when necessary to meet the requirements of our contracts with the Oregon Department of Education (ODE) and our component districts.  While contracting allows us to ensure continuity of services for students, SOESD is committed to building a stable and consistent workforce.  We continuously recruit for the positions with the goal of hiring and retaining permanent staff whenever possible.  
RECOMMENDED MOTION:  Move to approve entering into agreement with ISO Workforce at a cost not to exceed $114,000.00.  

Description:  Administration seeks Board approval to establish a Square payment processing account for use in approved SOESD sponsored fundraising and event activities.  CFO Woodside will provide information and answer any questions you may have.
RECOMMENDED MOTION:  Move to establish a Square payment processing account for use in approved SOESD-sponsored fundraising and event activities.

Description:  Ryan Swearingen, Chief Human Resources Officer, will present the proposed 2025-2026 Conditions of Employment for Non-Bargaining Employee Groups.  Administration recommends the Board approve the terms as presented. 
RECOMMENDED MOTION: Move to approve the 2025-2027 Conditions of Employment for non-bargaining employee groups as presented.

Description:  2025-2026 SOESD Resolution #5 corrects scrivener's errors made in 2024-2025 SOESD Resolution #10 adopted by the board on June 18, 2025. 
RECOMMENDED MOTION:  Move to approve 2025-2026 SOESD Resolution #5.

Description:  Administration requests the board approve the 2026-2027 Budget Year Calendar.  CFO Woodside will review the proposed calendar and provide information on budget committee membership.
RECOMMENDED MOTION:  Move to approve the 2026-2027 Budget Year Calendar as presented. 

Description:  The Related Party Questionnaire is completed annually to document any related party activities between public officials and their respective agencies. Examples of a related party activity: An agency purchases a property owned by a board member or administrators of that agency. To document activities of this type, the SOESD’s auditors have requested that administrators and board members complete a related party questionnaire.  
NOTE: Only board members who were seated during the 2024-2025 fiscal year are asked to complete the questionnaire.  

Description:  Pursuant to ORS 192.660(2)(d) the board will meet in Executive Session to conduct deliberations with persons designated to carry on labor negotiations.

Description:  Wednesday, November 19, 2025, 6:00 PM, SOESD Administration Office. 

Description:  Monday, October 20, 2025, Ashland Hills Hotel, 5:30 PM - 8:00 PM.  Dinner served at 6:30 PM.  Board members planning to attend are asked to RSVP to the Board Secretary by October 13, 2025.  

Description:  Portland Downtown Waterfront, November 6-8, 2025.  Board members interested in attending are asked to let the Board Secretary know as soon as possible so that conference registration and lodging reservations can be made.