December 9, 2019 at 5:00 PM - Lawton Public Schools Board of Education Regular Meeting

1. Call to Order

2. Pledge of Allegiance - Dr. Tom Thomas

3. Roll Call to Establish Quorum

4. Special Guests/Special Recognition - Dr. Tom Thomas and Carla Clodfelter

4.a. National FFA Convention Results for Lawton FFA - Lindsey Hoerbert

4.b. Update - Great Plains Technology Center's Pre-Engineering Program - GPTC Superintendent Clarence Fortney

5. Architect and Construction Manager at Risk Update

6. Departmental Reports

6.a. Information Item: Update - Business Operations and Educational Services Reports 

6.b. Information Item:  2018 DoDEA Audit Findings Review

6.c. Information Item:  2019 State Report Card Results for Lawton Public Schools - Karen Cooksey

7. Report of the Superintendent

7.a. Superintendent's Announcement(s)

8. Consent Agenda
(The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members.  However, upon request of any Board member, any one or more matters will be removed from the consent agenda and acted upon separately.  Contracts are approved subject to review by the District’s legal counsel. Any or all of the public record items included within the consent agenda, i.e. minutes to be submitted for approval; purchase orders to be submitted for acceptance; financial report; proposed transfer of funds between activity accounts; and fund-raising event listings, may be examined at the Office of the Clerk of the Board of Education at the Shoemaker Center, 753 Fort Sill Blvd., Lawton, OK. An appointment to review records is requested.)

8.a. Item(s) Removed from the Consent Agenda for Separate Action

8.b. Approval of the Balance of the Consent Agenda

8.c. Approval of the Minutes of the November 19, 20, 2019 Special Board Meetings 

8.d. Report of the Purchasing Agent/Encumbrance Clerk - Sheila Relf

8.d.1. Increase, Decrease and Issue Purchase Orders

8.d.2. Gasoline Tabulation

8.d.3. Encumbrances/Partial Payments

8.e. Report of the Interim Comptroller - Lance Gibbs

8.f. Report of the Activity Fund Custodian - Nancy McQuaide

8.f.1. Out of State Travel

8.f.1.A. EHS Boys Basketball to Hobbs, New Mexico, Hobbs Holiday Tournament, December 26-28, 2019 AND MHS JROTC to qualifying drill meet in San Antonio, TX, January 21 - 24, 2020

8.f.2. Activity Fund Transfers

8.g. Report of the Clerk - Kathy Bentley

8.g.1. Applications for Sanctioning of Parent Organizations and Booster Clubs

8.g.2. Construction Related Contracts/Agreements

8.g.2.A. Architects in Partnership LLC, Cameron Stadium Football Field Replacement

8.g.2.B. RCJ Construction Inc, Change Order #1, MHS HVAC Renovation

8.g.3. Contracts / Agreements

8.g.3.A. Afterwork Productions, MHS Student Council, DJ Services for Senior Prom, May 11, 2020

8.g.3.B. Cindy Elkins, Educational Consultant, Eisenhower Elementary and Lincoln Elementary, Reading and Math Strategies

8.g.3.C. City of Lawton, City Hall Rental Agreement:
LHS Senior Class 2020, Senior Prom, April 18, 2020
EHS Student Council, Senior Prom, April 25, 2020

8.g.3.D. Journey Productions, Sound System and Lighting for High School Graduations, May 21-22, 2020

9. Proposed Executive Session to Discuss [Authorized by 25 OKLA.STAT. Section 307 (B)(1) of the Oklahoma Open Meeting Act]:

9.a. The employing, promoting, or receiving resignation(s) of individual certified and support salaried personnel as listed on the Certified and Support Personnel Reports posted with the Agenda.  

9.b. The terms of contract concerning a specific individual  to serve as Superintendent of Schools

10. Vote to Convene in Executive Session

11. Vote to Acknowledge Return to Open Session

12. Statement of Executive Session Minutes

13. Superintendent's Personnel Report / Items Discussed in Executive Session

13.a. Approval of Certified and Support Personnel Reports

13.b. Consideration and action, if any, regarding the employment of an individual to serve as Superintendent of Schools

14. New Business - This refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda. (Okla. Stat. tit. 25 Sec. 311(A)(9))

15. The next regular board meeting date is Thursday, January 16, 2020, at 5:00 p.m., in the Shoemaker Center Auditorium.

16. Setting New Board Meeting Dates

17. Board Announcements

18. Adjournment