September 19, 2019 at 5:00 PM - Lawton Public Schools Board of Education Regular Meeting

1. Call to Order

2. Pledge of Allegiance - Dr. Tom Thomas

3. Roll Call to Establish Quorum

4. Public Hearing on Finances of the District - Receiving comments from residents on financial matters, including past and present expenditures of the district.  This is not a question and answer session but to receive comments only.  (Maximum 30 minutes allotted)

5. Special Guests/Special Recognition - Dr. Tom Thomas and Carla Clodfelter

6. Architect and Construction Manager at Risk Update

7. Departmental Reports

7.a. Action Item:  Proposed revisions to Policy BFAC - Support Personnel Policy Development Agreement - Jean Hastings

7.b. Action Item:  Gifted Education Plan for 2019-2020 - Brenda Hatch

7.c. Information Item:  Assessment Letter to Stakeholders - Joan Gabelmann
(LPS has opted to administer the online ACT (not the SAT) for Grade 11 students in order to comply with part 1 of the OSTP College and Career Ready Assessment measure, which pertains to English and math.  Part 2 of the College and Career Ready Assessment measure is Science and US History, which is aligned to the Oklahoma Academic Standards.  These assessments are given in the OSTP assessment window that opens for secondary students April 1, 2020 and closes April 24, 2020.) 

8. Report of the Superintendent

8.a. Consideration and action regarding a Resolution in recognition of Indigenous People's Day, the second Monday of October annually - Dr. Tom Thomas

8.b. Superintendent's Announcement(s)

9. Consent Agenda

(The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members.  However, upon request of any Board member, any one or more matters will be removed from the consent agenda and acted upon separately.  Contracts are approved subject to review by the District’s legal counsel. Any or all of the public record items included within the consent agenda, i.e. minutes to be submitted for approval; purchase orders to be submitted for acceptance; financial report; proposed transfer of funds between activity accounts; and fund-raising event listings, may be examined at the Office of the Clerk of the Board of Education at the Shoemaker Center, 753 Fort Sill Blvd., Lawton, OK. An appointment to review records is requested.)

9.a. Item(s) Removed from the Consent Agenda for Separate Action

9.b. Approval of the Balance of the Consent Agenda

9.c. Approval of the Minutes of the September 3, 2019 Regular Board Meeting 

9.d. Report of the Interim Comptroller - Lance Gibbs

9.e. Report of the Purchasing Manager/Encumbrance Clerk - Sheila Relf

9.e.1. Increase, Decrease and Issue Purchase Orders

9.e.2. Gasoline Tabulation

9.e.3. Encumbrances/Partial Payments

9.f. Report of the Activity Fund Custodian - Nancy McQuaide

9.f.1. Activity Fund Transfers

9.f.2. Out of State Travel

9.f.2.A. MHS Vocal Music to New York City, March 21-25, 2020

9.f.3. Approval of Accounts for the Administrative Procedures for School Activity Funds Manual 

9.g. Report of the Clerk - Kathy Bentley

9.g.1. Construction Related Contracts/Agreements

9.g.1.A. Crossland Construction Co., Inc., EMS Construction, Change Order #6

9.g.1.B. Crossland Construction Co., Inc, Whittier Saferoom, Change Order #2

9.g.2. Contracts / Agreements

9.g.2.A. Jonathan Auxier, Author and Book Signing, Edison Elementary (or others that wish to participate), October 1, 2019

9.g.2.B. Oklahoma State Department of Education, Positive Behavioral Interventions and Supports (PBIS) model, Learning Tree Academy

9.g.2.C. TESOL Trainers, Inc, Professional Development, SIOP (Sheltered Instruction Observation Protocol) Training, March 13, 2020, 

10. Proposed Executive Session to Discuss [Authorized by 25 OKLA.STAT. Section 307 (B)(1) of the Oklahoma Open Meeting Act]:

10.a. The employing, promoting, or receiving resignation(s) of individual certified and support salaried personnel as listed on the Certified and Support Personnel Reports posted with the Agenda.  

10.b. Grant Director

10.c. Proposed Change in Contract and Job Title for Sheila Relf, Purchasing Manager

11. Vote to Convene in Executive Session

12. Vote to Acknowledge Return to Open Session

13. Statement of Executive Session Minutes

14. Superintendent's Personnel Report / Items Discussed in Executive Session

14.a. Approval of Certified and Support Personnel Reports

14.b. Approval of employment of Grant Director

14.c. Consideration and action, if any, regarding the proposed change in contract and job title for Sheila Relf, Purchasing Manager

15. New Business - This refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.  Okla. Stat. tit. 25 Sec. 311(A)(9)

16. The next regular board meeting date is October 14, 2019, at 5:00 p.m., in the Shoemaker Center Auditorium.

17. Setting New Board Meeting Dates

18. Board Announcements

19. Adjournment