April 22, 2021 at 5:00 PM - Lawton Public Schools Board of Education Special Meeting

1. *Note:  This meeting will include teleconferencing.  Those present remotely will be:

• Carla Clodfelter, Area 1 Board Member

Those present at the meeting site of Shoemaker Education Center, 753 NW Fort Sill Blvd., Lawton, OK will be:

• Patty Neuwirth, Area 2 Board Member, President
• Mark Scott, Area 3 Board Member
• Mary Bradley, Area 4 Board Member
• Zeldon Rice, Area 5 Board Member
• Col. Rhett Taylor, Ex-Officio Board Member

2. Call to Order

3. Pledge of Allegiance - Kevin Hime

4. Oath of Office - Area 1 Board Seat - Carla Clodfelter

5. Reorganization of Board of Education

6. Roll Call to Establish Quorum

7. Special Guests/Special Recognitions - Kevin Hime and Patty Neuwirth 

8. Architect and Construction Manager at Risk Update

9. Report of the Superintendent

9.a. Information Item:  "Curb Appeal" Makeover Project Updates:

Pioneer Park Elementary
Lincoln Elementary
Crosby Park Elementary

9.b. Information Item:  Modified Dress Code for 2021-2022 School Year

9.c. Action Item:  Proposed Revisions to Policy BEA - School Board Meetings Agenda Preparation and Dissemination

9.d. Action Item:  Proposed revisions to Policy DEC-R1 - Sick Leave - Certified Personnel (Regulations)

9.e. Action Item:  Proposed revisions to Policy DEC-R2 - Sick Leave - Support Personnel (Regulations) 

9.f. Action Item:  Proposed revisions to Policy DEC-R3 - Personal Business Leave (Regulations)

9.g. Action Item:  Proposed revisions to Policy DJ - Dress and Personal Grooming - Staff

9.h. Superintendent's Announcement(s)

10. Consent Agenda
(The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members.  However, upon request of any Board member, any one or more matters will be removed from the consent agenda and acted upon separately.  Contracts are approved subject to review by the District’s legal counsel. Any or all of the public record items included within the consent agenda, i.e. minutes to be submitted for approval; purchase orders to be submitted for acceptance; financial report; proposed transfer of funds between activity accounts; and fund-raising event listings, may be examined at the Office of the Clerk of the Board of Education at the Shoemaker Center, 753 Fort Sill Blvd., Lawton, OK. An appointment to review records is requested.)

10.a. Item(s) Removed from the Consent Agenda for Separate Action

10.b. Approval of the Balance of the Consent Agenda

10.c. Approval of Item that was Previously Pulled for Separate Action

10.d. Approval of the Minutes of the April 6, 2021 Special Board Meeting

10.e. Report of the Purchasing Agent/Encumbrance Clerk - Sheila Relf

10.e.1. Increase, Issue of Purchase Orders

10.e.2. Gasoline Tabulation

10.e.3. Payroll Encumbrance Purchase Order Numbers

10.e.4. Encumbrances/Partial Payments

10.f. Report of the Chief Financial Officer - Lance Gibbs

10.f.1. Treasurer's Report for the Month of March 2021

10.f.2. Request for Increase/Decrease in Appropriations FY21

10.g. Report of the Activity Fund Custodian - LaQuinta Chambers

10.g.1. Activity Fund Transfers, Expenditures, Establishments, and Amendments

10.g.2. Out of State Travel

10.g.2.A. LHS Close Up Program to Washington D.C., January 30 - February 4, 2022

10.g.3. Activity Fund Summary of Accounts

10.h. Report of the Clerk - Kathy Bentley

10.h.1. Contracts / Agreements

10.h.1.A. Oklahoma Department of Emergency Management and Homeland Security -  Disaster Assistance Agreement for Emergency and Major Disasters, February 8-20, 2021

10.h.2. Approval to Dispose of Surplus Property (School Buses)

11. Proposed Executive Session to Discuss:

Note:  The executive session will include teleconferencing .  Those present  remotely will be:

• Carla Clodfelter, Area 1, Board Member

Those present at Shoemaker Education Center will be:

• Patty Neuwirth, Area 2 Board Member
• Mark Scott, Area 3 Board Member
• Mary Bradley, Area 4 Board Member
• Zeldon Rice, Area 5 Board Member

11.a. The employing, promoting, or receiving resignation(s) of individual certified and support salaried personnel as listed on the Personnel Report.    [Authorized by 25 OKLA.STAT. Section 307 (B)(1) of the Oklahoma Open Meeting Act]

12. Vote to Convene into Executive Session

13. Acknowledge Board's Return to Open Session

14. Executive Session Minutes Compliance Announcement

15. Superintendent's Personnel Report / Items Discussed in Executive Session

15.a. Approval of Superintendent's Personnel Report

16. The next regular board meeting date is Monday, May 3, 2021, at 5:00 p.m., in the Shoemaker Center Auditorium.

17. Setting New Board Meeting Dates

18. Board Announcements

19. Adjournment