October 15, 2020 at 5:00 PM - Lawton Public Schools Board of Education Regular Meeting

1. Call to Order

2. Pledge of Allegiance - Kevin Hime

3. Roll Call to Establish Quorum

4. Special Guests/Special Recognitions - Kevin Hime and Patty Neuwirth 

4.a. 2020 Friend of Education Award - Brian Henry

5. Architect and Construction Manager at Risk Update

6. Report of the Superintendent

6.a. Information Item:  Business Operations and Educational Services Departmental Updates 

6.b. Drawing for School Site to Receive Funding for "Curb Appeal" Makeover

6.c. Information Item:  "Curb Appeal" Makeover Project Updates:
Ridgecrest Elementary
Woodland Hills Elementary
Pioneer Park Elementary
Lincoln Elementary

6.d. Superintendent's Announcement(s)

7. Consent Agenda
(The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members.  However, upon request of any Board member, any one or more matters will be removed from the consent agenda and acted upon separately.  Contracts are approved subject to review by the District’s legal counsel. Any or all of the public record items included within the consent agenda, i.e. minutes to be submitted for approval; purchase orders to be submitted for acceptance; financial report; proposed transfer of funds between activity accounts; and fund-raising event listings, may be examined at the Office of the Clerk of the Board of Education at the Shoemaker Center, 753 Fort Sill Blvd., Lawton, OK. An appointment to review records is requested.)

7.a. Item(s) Removed from the Consent Agenda for Separate Action

7.b. Approval of the Balance of the Consent Agenda

7.c. Approval of Item that was Previously Pulled for Separate Action

7.d. Approval of the Minutes of the  September 17, 2020  Regular Board Meeting and October 1, 2020 Special Board Meeting

7.e. Report of the Purchasing Agent/Encumbrance Clerk - Sheila Relf

7.e.1. Increase, Decrease and Issue Purchase Orders

7.e.2. Permission Requested of Board

7.e.3. Gasoline Tabulation

7.e.4. Bids/Quotes  (Fuel System - Transportation, Parking Lot - Shoemaker Center)

7.e.5. Payroll Encumbrance Purchase Order Numbers

7.e.6. Encumbrances/Partial Payments

7.f. Report of the Chief Financial Officer - Lance Gibbs

7.f.1. Treasurer's Report for the Month of September 2020

7.g. Report of the Activity Fund Custodian - Nancy McQuaide

7.g.1. Activity Fund Transfers, Expenditures, Establishments, and Amendments

7.g.2. Activity Fund Summary of Accounts

7.h. Report of the Clerk - Kathy Bentley

7.h.1. Approval Pertaining to Board Member Election:

• Notice of Annual School District Election
• Press Release
• Legal Notice

7.h.2. Construction Related Contracts/Agreements

7.h.2.A. Crossland Construction Company, Change Order #14, EMS Construction

7.h.2.B. FieldTurf USA, Inc., Cameron Stadium Field Turf Replacement, Change Order #2

7.h.3. Contracts / Agreements

7.h.3.A. American Red Cross, Facility Use Agreement, Central Middle School and Lawton High School in the case of disaster and emergency situations

7.h.3.B. Coca-Cola Southwest Beverages LLC, Beverage Provider Agreement, revising payments to twice per year due to Covid

7.h.3.C. Election Areas for Board Members

7.h.3.D. Multi-County Counseling Inc., Eligible Students to Receive Free Mental Health Counseling Services

7.h.3.E. Multi-County Counseling Inc., Secondary Students Participate by Choice, October 19, 2020 and May 21, 2021

7.h.3.F. National Math and Science Initiative (NMSI), Participation Agreements, 2020-2025 for EHS, LHS, and MHS

7.h.3.G. Renaissance Learning Inc, Accelerated Reader, Crosby Park Elementary

7.h.3.H. Sounds Impossible, Sound System Consulting Services, Secondary Auditoriums

7.h.4. Approval to Dispose of Surplus Property (School Buses and Tractors)

7.h.5. Applications for Sanctioning of Parent Organizations and Booster Clubs

8. Proposed Executive Session to Discuss [Authorized by 25 OKLA.STAT. Section 307 (B)(1) of the Oklahoma Open Meeting Act]:

8.a. The employing, promoting, or receiving resignation(s) of individual certified and support salaried personnel as listed on the Personnel Report.  

9. Vote to Convene in Executive Session

10. Vote to Acknowledge Return to Open Session

11. Statement of Executive Session Minutes

12. Superintendent's Personnel Report / Items Discussed in Executive Session

12.a. Approval of Personnel Report

13. New Business - This refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.  Okla. Stat. tit. 25 Sec. 311(A)(9)

14. The next regular board meeting date is Monday, November 2, 2020, at 5:00 p.m., in the Shoemaker Center Auditorium.  A special board meeting is scheduled for Wednesday, October 21, 2020, 3:00 p.m., Shoemaker Center Auditorium for an OSSBA Whole Board Training Workshop.

15. Setting New Board Meeting Dates

16. Board Announcements

17. Adjournment