April 16, 2020 at 5:00 PM - Lawton Public Schools Board of Education Special Meeting

1. *Note:  This meeting will include teleconferencing, but will have parties present at Shoemaker Education Center, 753 NW Fort Sill Blvd., Lawton, OK. 
Those present at remote locations by teleconferencing will be:

• Carla Clodfelter, President
• Patty Neuwirth, Vice-President
• Kelly Edwards, Board Member 
• Mary Bradley, Member
• Zeldon Rice, Member Designee, Area 5 

Those present at Shoemaker Education Center will be:

• Dr. Tom Thomas, Interim Superintendent
• Chuck Wade, School Attorney
• Kathy Bentley, Clerk of the Board
• Denise Duffy, Minutes Clerk

2. Call to order 

3. Roll Call to Establish Quorum

4. Action Item:  Accept the resignation of Area 5 Board Member Kent Jester

5. Action Item:  Appointment of Individual to complete the term of Area 5 Board Member Kent Jester 

6. Oath of Office - Appointment for Area 5 Board Member

7. Special Guests/Special Recognition - Dr. Tom Thomas and Carla Clodfelter

8. Architect and Construction Manager at Risk Update

9. Departmental Reports

9.a. Information Item: Update - Business Operations and Educational Services Reports 

10. Report of the Interim Superintendent

10.a. Action Item:  Discussion and possible action regarding bids received for the sale of Taft.  

10.b. Ratification of emergency actions taken by Interim Superintendent Thomas
Waiver - Policy DHAC (Staff Members and Social Networking Sites) and Policy DHAC-E (Staff Members and Social Networking Sites Parent/Guardian Notification and Permission Form)

 

10.c. Superintendent's Announcement(s)

11. Consent Agenda
(The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members.  However, upon request of any Board member, any one or more matters will be removed from the consent agenda and acted upon separately.  Contracts are approved subject to review by the District’s legal counsel. Any or all of the public record items included within the consent agenda, i.e. minutes to be submitted for approval; purchase orders to be submitted for acceptance; financial report; proposed transfer of funds between activity accounts; and fund-raising event listings, may be examined at the Office of the Clerk of the Board of Education at the Shoemaker Center, 753 Fort Sill Blvd., Lawton, OK. An appointment to review records is requested.)

11.a. Item(s) Removed from the Consent Agenda for Separate Action

11.b. Approval of the Balance of the Consent Agenda

11.c. Approval of the following Minutes:

• March 10, 2020 Special Board Meeting (Tour of EMS)
• March 10, 2020 Regular Board Meeting
• April 1, 2020 Special Board Meeting

11.d. Report of the Purchasing Agent/Encumbrance Clerk - Sheila Relf

11.d.1. Increase, Decrease and Issue Purchase Orders

11.d.2. Emergency Approvals

11.d.3. Gasoline Tabulation

11.d.4. Bids/Quotes:
HVAC Renovation - CMS
Turf Replacement - Cameron Stadium

11.d.5. Encumbrances/Partial Payments

11.e. Report of the Comptroller - Lance Gibbs

11.e.1. Treasurer's Report for the Month of March 2020

11.e.2. Monthly Authorization to Invest

11.e.3. Request for Increase/Decrease in Supplemental Appropriations

11.f. Report of the Activity Fund Custodian - Nancy McQuaide

11.f.1. Activity Fund Transfers, Expenditures, Establishments, and Amendments

11.f.2. Out of State Travel :  LHS Close Up Program to Washington, D.C., January 31 - February 5, 2021

11.g. Report of the Clerk - Kathy Bentley

11.g.1. Construction Related Contracts/Agreements

11.g.1.A. Architects in Partnership LLC, Brockland HVAC Replacement

11.g.1.B. Crossland Construction Company, Change Order #5, Whittier Saferoom

11.g.1.C. Crossland Construction Company, Change Order #10, New EMS Construction

11.g.1.D. RCJ Construction, Inc., Change Order #3, MHS HVAC Renovation

11.g.1.E. Cavins Construction Group LLC, MHS Gym HVAC Renovation

11.g.2. Contracts / Agreements

11.g.2.A. 403(b) Plan Document, language per IRS regulations, revised effective January 1, 2020

11.g.2.B. Edmond Public Schools Contract for Athletic Contests, LHS Boys Basketball, December 10-12, 2020 (The Open Boys Basketball Tournament)

11.g.2.C. Fidelity Communications, Contract for Service, telephone service to include new EMS

11.g.2.D. Herff Jones Printing Agreement 2020-2021:
EMS Yearbook
TMS Yearbook

11.g.2.E. Hilton Garden Inn Lawton Fort-Sill, MHS Student Council Homecoming, October 31, 2020

11.g.2.F. Lifetouch Service Agreements 2020-2021:
Central Middle School
Eisenhower Middle School
Almor West Elementary
Carriage Hills Elementary
Cleveland Elementary
Edison Elementary
Eisenhower Elementary
Freedom Elementary
Hugh Bish Elementary
Learning Tree Academy
Lincoln Elementary
Pat Henry Elementary
Pioneer Park Elementary
Ridgecrest Elementary
Sullivan Village Elementary
Whittier Elementary
Woodland Hills Elementary

11.g.2.G. Moore High School 2021 John Nobles Basketball Tournament Contract, LHS Boys Basketball, January 21-23, 2021

12. Proposed Executive Session to Discuss [Authorized by 25 OKLA.STAT. Section 307 (B)(1)(3) of the Oklahoma Open Meeting Act]:
Note:  The executive session will include teleconferencing as well as have parties present at the meeting sight of Shoemaker Education Center, as follows:

• Carla Clodfelter, President
• Patty Neuwirth, Vice-President
• Kelly Edwards, Board Member 
• Mary Bradley, Member
• Zeldon Rice, Member Designee, Area 5 

Those present at Shoemaker Education Center will be:

• Dr. Tom Thomas, Interim Superintendent
• Chuck Wade, School Attorney
• Denise Duffy, Minutes Clerk

12.a. The employing, promoting, or receiving resignation(s) of individual certified and support salaried personnel as listed on the Certified and Support Personnel Reports (posted with the Agenda).  

12.b. The appraisal of real property

13. Vote to Convene in Executive Session

14. Vote to Acknowledge Return to Open Session

15. Statement of Executive Session Minutes

16. Superintendent's Personnel Report / Items Discussed in Executive Session

16.a. Approval of Certified and Support Personnel Reports

16.b. Consideration and action, if any, regarding the appraisal of real property.  

17. New Business - This refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.  Okla. Stat. tit. 25 Sec. 311(A)(9)

18. The next regular board meeting date is Monday, May 4, 2020, at 5:00 p.m., in the Shoemaker Center Auditorium.

19. Setting New Board Meeting Dates

20. Board Announcements

21. Adjournment