March 16, 2026 at 6:00 PM - Regular Board of Education Meeting
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1. Call to Order / Pledge of Allegiance / Roll Call
Speaker(s):
Board President
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2. Review Agenda
Speaker(s):
Board President
Description:
The Board President or designee will review the agenda.
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3. Communication
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3.A. Student Recognition
Description:
Students will be recognized for their academic, athletic and extracurricular achievements.
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3.B. Invitation for Public Comment (3-minute time limit)
Description:
The Board will accept public comment related to current agenda topics or other items limited to three minutes (time may not be ceded to another). Anyone wishing to speak is asked to complete the sign-up sheet provided at the meeting. The Board, typically, will listen, but not respond. When called upon, citizens are asked to come forward to the podium to provide their comments. Visit this link for complete guidelines for public participation.
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3.C. Student School Board Representative Reports
Description:
Student School Board Representatives will report on current activities in their buildings.
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3.D. FOIA Requests
Description:
FOIA requests received since last month's report: 4.
Attachments:
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3.E. Superintendent's Report
Description:
The Superintendent will acknowledge awards, honors and recognition earned by students and staff and other items of interest or necessity.
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4. For Discussion
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4.A. D128 PE Exemption Policy and Practice Review
Speaker(s):
Tom Koulentes
Description:
The Department of Teaching and Learning, including our school PE Department Chairs, is conducting a review of the D128 PE exemption policy and practices. An update of this process will be shared with the Board.
Attachments:
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5. Consent Vote Agenda
Description:
The consent agenda includes items that are routinely approved by the Board with a single motion - minutes, destruction of closed session recordings, educational tour requests, employment matters, disposal of obsolete capital equipment, bills payable, and financial reports. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any Board member.
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5.A. Regular Board Meeting Minutes and Closed Session Minutes - February 23, 2026
Description:
Closed session minutes remain in the closed file.
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5.B. Special Board Meeting Minutes and Closed Session Minutes - March 4, 2026
Description:
Closed session minutes remain in the closed file.
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5.C. Educational Tours
Speaker(s):
Tom Koulentes
Description:
1. LHS Orchestra to Taiwan 03/2027
2. VHHS Instrumental Tour to Italy 3/2027 3. LHS Goes to Spain 3/2027 4. LHS Visual Arts to Italy and France 3/2027 |
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5.D. Employment of Employees
Attachments:
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5.E. Bills Payable
Speaker(s):
Daniel Stanley
Description:
Due to the earlier March board meeting, we will need to issue another AP run before the next board meeting on April 27th. We will include all of the information on those checks with the April board packet.
Attachments:
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5.F. January 2026 Financial Reports
Description:
See attached reports.
Attachments:
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5.G. Disposal of Equipment
Speaker(s):
Daniel Stanley
Description:
Per Board Policy 4:80, we are requesting approval to dispose of the attached capital asset.
Attachments:
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6. For Action
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6.A. 2026-2027 IHSA Membership Renewals
Description:
By renewing D128 schools' membership in the Illinois High School Association, we confirm that our schools continue to be recognized by the Illinois State Board of Education and certify that our Board of Education has voted to adopt and abide by the IHSA's Constitution, By-laws, and Policies for the 2026-27 school term.
Attachments:
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6.B. Memorandum of Agreement - Educational Support Professionals (ESP) Longevity
Speaker(s):
Briant Kelly
Description:
The administration has been in discussions with the Educational Support Professional Union regarding longevity for new and current positions. This MOA provides a permanent solution for "mixed-service" scenarios (where employees move between stipend-based roles and ESP roles).
Attachments:
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6.C. Memorandum of Agreement - Evaluation of Teachers and Supervisory Procedures
Speaker(s):
Briant Kelly
Description:
The Performance Evaluation Reform Act (PERA) 2010, mandated that all school districts develop an evaluation plan that is research based and aligned with the Illinois Professional Teaching Standards. In 2015, when the D128 PERA plan was finalized, the District selected the Marzano Evaluation Model as the research based evaluation model for the district. The original Marzano model, developed by the researcher in 2010, has been in use in District 128 since that time. In the summer of 2025, the Illinois legislature also revised the PERA law. Under the new guidance, student growth is no longer a mandatory part of the process.
This MOA outlines two changes: 1. District 128 will remove measures of student growth (PDGs) from the classroom educator evaluation process. 2. District 128 will adopt the Marzano Focused Teacher Evaluation model for all classroom and non-classroom educators for the 2027-28 school year. |
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6.D. Annual Certified Staffing Report for 2026-27
Speaker(s):
Briant Kelly
Description:
An overview of the sectioning and staffing process with the finalized staffing plan is presented.
Attachments:
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6.E. Annual Certified Staff Employment Recommendations for 2026-27
Speaker(s):
Briant Kelly
Description:
The Annual Certified Staff Employment Recommendations for 2026-27 are presented based upon the staffing recommendations:
1. Continuing Employment -First Year Non-Tenured Faculty -Second Year Non-Tenured Faculty -Third Year Non-Tenured Faculty 2. Non-Renewal of Non-Tenured Part-Time Faculty 3. Honorable Dismissal of Full-Time Faculty 4. Honorable Dismissal of Full-Time Administrators
Attachments:
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6.F. 12-month Administrator Employment Salary Increases for the 2026-27 School Year
Speaker(s):
Briant Kelly and Dan Stanley
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6.G. 2027 LHS Graduation Agreement
Speaker(s):
Dan Stanley
Description:
We have a two-year agreement with NOW Arena expiring at the end of this year. We have been working with NOW Arena on an agreement for 2027 knowing that 2028 graduation is still to be determined.
This agreement is for $52,347, which is approximately an 11% increase from the current year's amount of $46,995. This is partially due to our inability to agree to multiple years at this time. This agreement is with the Village of Hoffman Estates as they own the NOW Arena.
Attachments:
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6.H. Approval of Service Agreement and Facility Condition Assessment with FMX
Speaker(s):
Dan Stanley
Description:
Several people across the district have been working for the last many months to review options to update our Buildings and Grounds (B&G) work order and preventative maintenance, Information Technology (IT) work order, and facility scheduling systems. In addition, we have been looking at integrating capital planning and a Facility Condition Assessment (FCA).
The current B&G work order and preventative maintenance system is SchoolDude which is very old, is being phased out, and does not meet our needs. The current IT work order system is primarily done with Google Forms. Our facility scheduler is rSchool which was bought out by Arbiter and is being discontinued. Previous board discussions covered our capital planning and need for an FCA. The current cost of the systems we pay for (SchoolDude and rSchool scheduler) is $10,413.86. The agreement with FMX will cover B&G work orders and preventive maintenance, IT work orders, capital planning, and facility scheduling. The annual cost for all four systems is $20,000 with a $5,000 implementation fee. This price is extremely reasonable given other options we were exploring (~$50,000). In addition to the system, we are recommending FMX to perform a Facility Condition Assessment as well. This will help us get a better sense of the condition of our assets as well as input that information into the new systems. The cost for this is $76,526 which is lower than other estimates at $100,000. In total, we recommend approving the service agreement and the FCA proposal with FMX. We are still working with legal to finalize the language of the service agreement. Therefore, we are recommending authority to sign the agreements pending attorney review. The total cost is $25,000 for the FMX systems ($20,000 annually) and $76,526 for the FCA. |
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6.I. Approval of Dymond Parking Lot Replacement
Speaker(s):
Dan Stanley & Mark Koopman
Description:
As part of our Summer 2026 Capital Projects, the replacement of the Dymond parking lot is included. Pictures of the condition are attached. The lot is owned by District 70, but we have used it exclusively for school parking for many years. The total cost of the base bid work is $100,000 for the parking lot replacement, which is higher than the original estimate of $75,000. In addition, once the soil and underlayer were examined, they were determined to be unsuitable and need to be replaced as well, otherwise the parking lot replacement will fail. That additional work is $90,000 as alternate 1. This includes a $20,000 contingency. If part of the underlayer does not need to be replaced, we will receive a credit back.
We recommend the approval of the base bid and alternate 1 for a total amount of $190,000 with Chicagoland Paving Contractors, Inc. Our total summer 2026 capital projects cost list is included and is at a total of $5,019,999. |
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6.J. Approval of LHS Cafeteria Change Order
Speaker(s):
Dan Stanley & Mark Koopman
Description:
In September, we reviewed the overall project cost with Gilbane for the LHS cafeteria and challenges with soils for the foundation work. At that time, we estimate the total project cost to change from the original $16,582,689 to $16,924,258. Since September, we have been working closely with Gilbane to limit and reduce costs where we can while finishing this project as quickly and efficiently as we can.
Part of this work includes Gilbane's extended services from November through the end of this project. This is the change order that is recommended for approval in the amount of $185,939.92. This covers Gilbane's services essentially at cost. Gilbane's overhead fees are waived and almost all the hourly costs are at actual costs. Including this change, the total cost of the project is estimated to be at $17,006,549, which is approximately $82,291 higher than the estimate in September. Included is change log as well as the budget tracker through February 2026. |
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7. For Information
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7.A. Board Comments and Events
Description:
Board members may provide general comments or report on events.
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7.B. IASB Report
Description:
Delegate Batson may have information to report on activities related to the Illinois Association of School Boards (IASB).
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7.C. SEDOL Report
Description:
Delegate Austin may have information to report on activities related to the Special Education District of Lake County (SEDOL).
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8. Future Agenda Items
Description:
Board members and District Administration may propose future agenda items.
April 27, 2026: -2026-2027 Textbook Adoptions -Annual Educational Support Professionals (ESP) Staffing Report -FY27 Preliminary Budget Update -2025 Property Tax Extension Update |
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9. Executive Session
Description:
The Board will convene in closed session to discuss Employment of Employees 5 ILCS 120/2(c)(1).
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10. Return to Open Session
Description:
The Board will reconvene in open session.
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11. Action on Administrator Contract
Description:
The Board will take action on an administrator contract discussed in closed session.
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12. Adjournment
Description:
The meeting will adjourn.
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