January 21, 2026 at 6:00 PM - Regular Meeting

Description:  Minutes from the regular meeting, December 8, 2025.

Description:  The Board Chair will call for Public participation. 

Description:  Success Stories
Board Meeting Adjustments

• April Sorry, My BOCES meeting and West Slope Superintendent meeting is now scheduled on April 8th-10th - We need to move to the third Wednesday, April 15th
• August 19th is the first day of school so we need to move to the 5th, 26th or 11th. Possible BOCES meeting on the 12th.

BOCES Superintendent retreat is this Sunday and Monday in Ignacio. The main agenda items are Online school collaboration, ESS review and planning, and budget. 

Public School Finance Act and Public School Transportation Fund Audit Report - It was found the for the two state audits above the district has to pay a difference of $905.23 back to the CDE. The Audit years were 2017/18 through 2020/21 for the program audit finding $8,719.80 to be paid back to CDE, and the transportation audit were for the years2016/17 through 2019/20 finding that $7,814.57 to be paid back to the district. These audits were one of Roxie's first assignments when should took the business position for the district. 

January 5th Leadership Workday

District Leadership Executive Summary

January 5, 2026

Purpose

The District Leadership Team met to align operational priorities, strengthen safety systems, review perception data, coordinate MTSS efforts, and finalize planning for upcoming facility transitions.

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Key Highlights

Staff Recognition

• Acknowledged maintenance and custodial teams for preparation work over winter break.

• Recognized leadership support for the Bulldog Classic.

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Operational Priorities

• Began coordination and organization of district Standard Operating Procedures (SOPs).

• Identified January focus areas:

  • Student withdrawal procedures

  • Purchasing procedures (credit card and general)

  • End-of-year processes (technology, student records, staff checkout, medications)

• Assigned responsibilities with procedures scheduled for rollout by the end of January.

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District Safety Team & Emergency Planning

• Formally established the District Safety Team with support from the Colorado Department of Public Safety.

• Reviewed the Emergency Operations Plan (EOP) and identified safety needs and gaps.

• Emphasized campus security practices, visitor management, door security, and student reporting.

• Identified facility improvements (bus drop-off fencing, elementary fence extension, signage).

• Outlined required trainings, drills, and communication expectations.

• Initiated next steps for safety workshops, incident command roles, pandemic procedures, and coordination with county partners.

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Data & Systems Alignment

• Reviewed teacher perception survey data and student health survey data.

• Continued district-wide alignment of MTSS through the District Implementation Team:

  • Completed the District Capacity Assessment

  • Reviewed fidelity tools and improvement cycles (PDSA)

  • Connected leadership work with MTSS, BIT teams, and evaluation systems

  • Planned future professional development and follow-up meetings

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Facilities & Transitions

• Developed a detailed Admin and AG move-out plan with timelines and assigned responsibilities.

• Established deadlines for classroom pack-up, storage logistics, equipment movement, and staff relocation.

• Coordinated use of workdays, storage facilities, and transportation needs to support a smooth transition.

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Policy Review

• Reviewed and updated Training Rules policy language.

• Identified areas requiring further discussion, including discipline measures and athletic contest thresholds.

• Scheduled follow-up work to finalize revisions.

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Next Steps

• Finalize and distribute SOPs

• Complete safety trainings and EOP review

• Communicate MTSS outcomes and leadership priorities

• Implement move-out timelines and logistics

• Schedule follow-up policy discussions

 
COMTSS Implementation

• Budget submitted in December: $10,000 for PD opportunities and Bulldog Way signage
• Completed the District Capacity Assessment (DCA) with our implementation team members. Scores increased for the district from 20% when we first did the assessment over a year ago to near 80%. For the measure, a score of 60% is  acquisition and a score of 80% is fluency for implementation of "Effective Innovations." Attached below is the graphic for the assessment data.

Out of Office
BOCES Superintendent Retreat - Sunday/Monday January 25/26
Discretionary Day - Thursday, January 29th
CHSAA Meetings - Sunday through Tuesday, February 1-3
State Wrestling - Thursday-Sunday, February 19-22

Description:  Teacher perception data roll out - Friday, January 23rd Staff PD day
Next training day is February 5th for our district leadership team.

Description:  January 13th In person OAC Summary
- During the OAC we decide on interior finishes for both the admin area and the AG shop/classroom. The colors are very subtle and professional. We also looked at the exterior finishes of the AG building. For the exterior, the discussion revolved around matching the main building to something that is modern. I will project renderings at the meeting. 
- The project budget is looking good at this point. As long as there are not big issues getting out of the ground, we should be able to work in a few of our wishlist items that are sitting outside the main scope of the project. Both the owners budget and builders budget have good contingency for added costs from unknown factors. 
- For the district matching funds, Roxie has transferred funds from the beginning fund balance to the Capital reserve fund so the total in the Capital Reserve fund is the exact amount we need for our matching funds. This is part of the revised budget for board approval. 

Description:  School Start Date: August 19th 
Last Day of School: May 27th
First semester is shorter than second semester.
Spring break lines up with PCC's spring break
Total days for students meets state requirements - if recess is included at the elementary school.
Total staff days align with district policy, contracts, and pay

 

Description:  New policy

Description:  New Policy 

Description:  New policy: a few attachments for discussion. 

Description:  April Meeting - Wednesday, April 15, 2026
August Meeting - Wednesday, August 12, 2026 or Tuesday, August 11, 2026

Description:  There are not any major changes. The number of total credits is still the same. The Computer Applications credit has been added to Academic Electives as it is a better fit for scheduling and students. The computer applications taught in the course is being taught at the middle school level and used throughout high school. Other changes align better to the practice or to the many credit options. 

Description:  Adjustments to this policy are to correct scale scores that have been change and therefore the current policy does not align with the state expectations. 

Description:  For the 1st reading of this policy, the changes have been made from the review of the policy.

• The exhibit is attached to the policy and referred to in the policy. The 
• The penalties for a positive test have been struck out (excluding athletics) and a statement has been added: "Penalties for extracurricular activities not addressed by the district’s Training Rules. "

The current drug testing policy is very wordy and cumbersome to use for the interdent purpose. The HS/MS admin team reviewed the current policy and made suggested changes to create a policy that is much more clear. The changes do not affect the intent of the policy when it was first approved. 
Main Adjustments:

• Removed a lot of the wordiness, making the policy easier to read and understand
• The selection group are members of the school administration.
• Adding "or designee" after the "superintendent."
• For dances and social events, alcohol is not specified to be tested for through breathalyzers.

Not Changing:

• Amount of testing 
• The ability to test with suspension
• Consent to testing to participate in any activity for all 6th through 12th grade students
• Notification to parents and students at the beginning of the year and in the handbook
• Middle school students are not randomly tested, only tested for reasonable suspension.

Description:  Superintendent Evaluation