January 13, 2025 at 5:00 PM - Millwood Board of Education Regular Meeting

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. STATEMENT OF PUBLIC CONCERN

5. APPROVAL OF PREVIOUS MINUTES
Regular Meeting Minutes of December 2, 2024

6. RECOGNITION OF SPECIAL GUEST(S) AND SPECIAL ANNOUNCEMENTS
School Board Recognition - Superintendent Dr. Robinson-Woods

7. SUPERINTENDENT'S REPORT

7.A. School Reports
Millwood Elementary Learning Academy - Principal Hamilton-Green
Millwood Arts Academy Middle School - Principal Pete
MIllwood High School - Principal Cannon 

7.B. Director of Operations/Athletic Director - Shannon Hayes 
   Athletics Revenue and Expense
 

7.C. Director of Teaching and Learning - Elaine Buxton

7.D. Coordinator of Special Education - Yolanda Cato

7.E. Superintendent Dr. Robinson-Woods, Ed.D.

• Bond Update

8. ENROLLMENT

8.A. Transfers

8.B. Appeals

9. BOARD POLICIES

10. TREASURER'S REPORT - David Harp, Treasurer
December 31, 2024

11. CONSENT AGENDA
The Millwood Board of Education uses a consent agenda during school board meetings. Items of a routine nature, normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all items. The consent agenda consists of the consideration, review, discussion and possible motion to approve the following items as listed under the appropriate categories and identified individually by number and/or alphabet. Items 11A, 11B, 11C, 12A, 12B, 12C, and 12.D.1 - 12.D.13

11.A. EMPLOYMENTS
Recommend the following person(s) be employed as of the effective date specified; and that contract(s) or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the District, the Superintendent or person designated by her; with all other personnel recommendations, including terminations, leaves, retirements and resignations.  See Attachments 

11.B. APPROVAL OF ENCUMBRANCES

Fund	Purchase Order Numbers	Amount
11 - General (Operations)	221 - 228	$67,728.77
21 - Building	13 - 14	$10,250.00
22- Child Nutrition	8	$10,000.00

11.C. CHANGE ORDER REPORT 

FUND	Purchase Order Numbers	Amount
11-General (Operations)	166, & 220	$222.42

 

12. PROPOSED GENERAL BUSINESS

12.A. Discussion and vote to approve Darwin Franklin, Head Football Coach, to attend the American Football Coaches Association Conference in Charlotte, NC from January 11, 2025, to January 15, 2025, at no expense to the district.

12.B. Discussion and vote to approve Superintendent Dr. Robinson-Woods' travel and expenses to attend the National Conference on Education, presented by AASA,  Future Driven Leadership, March 6-8, 2025 in New Orleans, LA. 

12.C. Discussion and vote to approve Superintendent Dr. Robinson-Woods' travel and expenses to attend the 2025 Woman in Leadership National Conference, presented by USAA , March 26-28, 2025 in Austin, TX. 

12.D. Activity Fund

12.D.1. Action to approve Activity Fund Summary of Accounts, December FY25

12.D.2. Action to approve retraction cash advancement to be used for meals, from the girls' basketball account 806.1 and 806.3 to Dava Albert in the amount of $900.00 for the basketball tournament in Bartlesville, OK on January 8, 2025, to January 11, 2025. 

12.D.3. Action to approve Mr. & Miss. Millwood Pageant ad-sales for the Class of 2025 and proceeds to be placed in a 913.1 activity account.

12.D.4. Action to approve Mr. & Miss. Millwood Pageant contestant fee of $100.00 for Class of 2025 and proceeds to be placed in 913.1 activity account.

12.D.5. Action to approve collection and solicitation of donations for Mr.  & Miss. Millwood Pageant for the Class of 2025 with proceeds to be placed in 913.1 activity account.

12.D.6. Action to approve collection of money for admission to the Mr. & Miss. Millwood Pageant for the Class of 2025 with proceeds to be placed in 913.1 activity account.

12.D.7. Action to approve Class of 2025 to run concession stand during Mr. & Miss Millwood Pageant with proceeds to be placed in 913.1 activity account.

12.D.8. Action to approve collection and solicitation of donations for Class of 2025 with proceeds to be placed in 913.1 activity account.

12.D.9. Action to approve collection of deposit monies for proposed Senior Trip to Atlanta, Ga for the Class of 2025 and proceeds to be placed in activity account 913.1

12.D.10. Action to approve collection of admission monies for the MELA Daddy/Daught Dance on February 6, 2025, and proceed to be placed in activity account 961.1.

12.D.11. Action to approve concession sales at the MELA Daddy/Daughter Dance with proceeds to be placed in 961.1 activity account.

12.D.12. Action to approve Calendar Fundraiser for the Class of 2025 for the month of January for proceeds to be placed in activity fund 913.1.

12.D.13. Action to approve retroactive cash advancement to be used for meals, from the boys' basketball account 805.1 and 805.3 to Dorrian Williams in the amount of $1500.00 for travel to Overland Park, KS and Tulsa, OK from December 20, 2024, to December 28, 2024.

13. *NEW BUSINESS

14. EXECUTIVE SESSION

14.A. Proposed executive session to review and approve financing real estate purchase with Government Capital 
 

14.B. Proposed executive session to discuss the employment of Jacqueline Wright. 25 O.S. Section 307(B)(1)

14.C. Vote to convene or not to convene into executive session.

14.D. Acknowledge Board's return to Open Session.

14.E. Executive Session minutes compliance announcement.

14.F. Review and vote to approve or not to approve a resolution regarding a contract for the purpose of financing "Real Estate".
 

15. VOTE TO ADJOURN