June 6, 2022 at 5:00 PM - Millwood Board of Education Regular Meeting

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. APPROVAL OF PREVIOUS MINUTES 

5. RECOGNITION OF SPECIAL GUEST(S) AND SPECIAL ANNOUNCEMENTS

6. SUPERINTENDENT'S REPORT

6.B. Director of Operations - Shannon Hayes

6.C. Superintendent Robinson-Woods

7. TREASURER'S REPORT
May 31, 2022

8. CONSENT AGENDA
The Millwood Board of Education uses a consent agenda during school board meetings. Items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all items. The consent agenda consists of the consideration, review, discussion and possible motion to approve the following items as listed under the appropriate categories and identified individually by number and/or alphabet, Items  8A, 8B, 8C, 8C1, 9A, 9B, 9C, 9D, 9E, 9F, 9G, 9H, 9I, 9J, 9K, 9L, 9M, 9N, 9N1, 9O, 9P, 9Q, 9R, 9S and 9T.

8.A. EMPLOYMENTS
Recommend the following person(s) be employed as of the effective date specified; and that contract(s) or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the District, the Superintendent or person designated by her; with all other personnel recommendations, including terminations, leaves, retirements and resignations.  See Attahcment "A"

8.B. Consideration and possible motion to approve the July 15, 2022 payroll for the employees listed.

Name	Position
Akins, Kimberly	Assistant to the Director of Operations
Albert, Dava	Instructional Coach (PreK-2)
Bennett, Helen	MELA Counselor
Breaux, Leslie	Athletics/Operations Assistant
Cato, Yolanda	Instructional Coach/District Special Education Coordinator
Daughty, Danielle	Instructional Coach MELA
Fuller, Jennifer	Accounts Payable/Federal Programs/Payroll Coordinator (PT)
Hammon, Lamar	Transportation Director
Henderson, Nicholas	District Technology Support
Jaramillo, Barbara	Dena of Instrucitons
Jordan, Sherri	District Registrar
Lonnita Long	Facilities Manager
Murray, Craig	Media/Technology Assistant
Neal, Janice	Activity Funds Coordinator/Payroll Coordinator
Riley, Dyan	AAMS Counselor
Thompson, Samone	School Logistic Manager
Webster, Pamela	Executive Assistant to the Superintendent
Wilson, Angelia	HS Counselor
Renelle "Tony" Wright	Safety Security Manager

8.C. APPROVAL OF ENCUMBRANCES

Funds	Amount	Purchase Order Numbers
11 - General (Operations)	$32,045.91	273-286
22 - Child Nutrition	$300.00	4

8.C.1. CHANGE ORDER REPORT ( February 2022 - June 2022)

Fund	Amount
11 General (Operations)	$16,445.98
21 - Building	$76.00

9. PROPOSED GENERAL BUSINESS

9.A. Action to approve Activity Fund Summary of Accounts for the month of May FY2022.

9.B. Action to approve a fundraiser to collect fees for a volleyball camp for High School, AAMS students and students from the community with proceeds placed in the 804 activity account.

9.C. Discussion and possible vote to approve the Cleaning Services Proposal Agreement with High Definition for Fiscal Year 2022-23.

9.D. Discussion and possible vote to approve revisions to Student Transfer Policy J-51.

9.E. Discussion and possible vote to subscribe to the Oklahoma State School Boards Association (OSSBA) policy service for fiscal year 2022-2023.

9.F. Discussion and possible vote to approve Assemble Annual Subscription with Oklahoma State School Boards Association (OSSBA) for fiscal year 2022-2023.

9.G. Discussion and possible vote to make an application to renew membership with Oklahoma State School Boards Association (OSSBA) for fiscal year 2022-2023.

9.H. Discussion and possible vote to approve an Employment Service Agreement with OSSBA Employment Services Program for for fiscal year 2022-23.

9.I. Discussion and possible vote to approve an agreement with ADPC for the school year 2022-2023.

9.J. Discussion and possible vote to renew property insurance through The Beckman Company with the Oklahoma Schools Insurance Group (OSIG) for FY2022-23.

9.K. Discussion and possible vote to approve an agreement with Oklahoma Public School Resource Center (OPSRC) for the school year 2022-2023.

9.L. Discussion and possible vote to approve annual agreement with Infinite Campus End User Licenses for school year 2022-20123.

9.M. Discussion and possible vote to approve an agreement  with Harp Educational Services, LLC., for fiscal year 2022-2023.

9.N. Discussion and vote to approve the Agreement of Services with Beryl Irene Bailey, Ed.D., to provide a Series of Professional Development Services July 5 - 15, 2022.

9.O. Discussion and possible vote to approve an Amendment to the agreement with  SODEXO Operations, LLC for fiscal year 2022-2023.

9.O.1. Discussion and possible motion to approve  an increase in the current fixed price of student meals from $3.691 to $3.941, an increase of .25 per meal.

9.P. Discussion and possible vote to approve the removal of surplus textbooks, furniture and equipment.

9.Q. Discussion and possible vote to approve open transfer requests for the 2022-23 school year.

9.R. Discussion and possible vote to approve the License Agreement with Employee Evaluation System, Inc., for the web application OKTLE for use with teacher evaluations for fiscal year 2022-23.

9.S. Discussion and possible vote to approve Partnership Proposal with Discovery Education for Science Techbook for the Millwood Elementary Learning Academy.

9.T. Discussion and possible vote to approve an agreement with the Oklahoma School Assurance Group (OSAG) for Workers' Compensation Insurance for fiscal year 2022-23.

9.U. Discussion and possible vote to approve tuition reimbursement to Samone Thompson for Spring, Summer and Fall of 2021.

9.V. Discussion and possible vote to approve tuition reimbursement to Statia Davis for Spring, Summer and Fall of 2021.

10. *NEW BUSINESS
"New Business" is any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

11. STATEMENT OF PUBLIC CONCERN

12. EXECUTIVE SESSION

12.A. Proposed executive session for the purpose of conducting the superintendent's evaluation.  25 O.S. Section 307 (B)(1).

12.B. Proposed executive session to discuss superintendent's contract.  25 O.S. Section 307 (B)(1).

12.C. Proposed executive session to discuss the employment of Candice Hamilton-Greene, Lisa Day, Warren Pete, Phredd Evans and Shannon Hayes. 25 O.S. Section 307(B)(1)

13. Vote to convene or not to convene into executive session.

14. Acknowledge Board's return to Open Session.

15. Executive Session minutes compliance announcement.

16. Vote to approve contract for Superintendent.

17. Vote to approve the following contracts for:

Name	Position
Candice Hamilton-Greene	MELA Principal
Lisa Day	MELA Assistant Principal
Warren Pete	AAMS Principal
Phedd Evans	HS Principal
Shannon Hayes	Director of Operations

18. VOTE TO ADJOURN