January 10, 2022 at 5:00 PM - Millwood Board of Education Regular Meeting

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. APPROVAL OF PREVIOUS MINUTES 

5. RECOGNITION OF SPECIAL GUEST(S) AND SPECIAL ANNOUNCEMENTS

• Millwood Robotics Team
• Millwood High School Student Council - Hygiene Product Drive

6. SUPERINTENDENT'S REPORT

6.A. School Reports
Millwood Elementary Learning Academy - Principal Hamilton-Greene
Millwood Arts Academy Middle School - Principal Pete
Millwood High School - Principal Evans

6.B. Director of Operations - Shannon Hayes

• Athletics Revenue and Expense Update

6.C. Superintendent Robinson-Woods

• Construction Update
• Report on Teacher and Student Attendance
• Teacher/Staff Coverage Pay

7. TREASURER'S REPORT  - David Harp, Treasurer

8. CONSENT AGENDA
The Millwood Board of Education uses a consent agenda during school board meetings. Items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all items. The consent agenda consists of the consideration, review, discussion and possible motion to approve the following items as listed under the appropriate categories and identified individually by number and/or alphabet. Items 8A, 8B, 9A, 9B, 9C, 9D, 9E, 9F, 9G, 9H and 9I.

8.A. EMPLOYMENTS
Recommend the following person(s) be employed as of the effective date specified; and that contract(s) or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the District, the Superintendent or person designated by her; with all other personnel recommendations, including terminations, leaves, retirements and resignations.  See Attachment A.

8.B. APPROVAL OF ENCUMBRANCES

Fund	Amount	Purchase Order Numbers
11 - General (Operations)	$161,708.15 (*$69,630.37)	190 - 202 (*195 - COVID Grant)
21 - Building	$11,393.71	22 - 23
32 - Bond	$565,803.05	7 - 13

9. PROPOSED GENERAL BUSINESS

9.A. Vote to approve, not approve or amend recommendation for modification to the Collective Bargaining Agreement and Staff Handbook.

9.B. Activity Fund Request for New Account and Fundraisers Request

9.B.1. Discussion and vote to approve opening a Student Council Activity Fund Sub Account for fundraising and donation accruals.

9.B.2. Action to approve a Collection of Dues fundraiser for the HS Step Club with proceeds to be placed in the 915-2 activity account.

9.B.3. Action to approve a Step Show fundraiser for the HS Step Club with proceeds to be placed in the 915-2 activity account.

9.B.4. Action to approve class wars events, activities and student dress out fundraisers for the Student Council Fund Activiy Fund with proceeds to be placed in the 915-1 activity account.

9.C. Action to approve Activity Fund Summary of Accounts for the month of December, FY2022.

9.D. Discussion and possible vote to approve an Agreement for Specific Assistance between Millwood Public Schools and The Board of County Commissioners of Oklahoma County Work Order#10495.

9.E. Discussion and possible vote to approve the sick leave sharing program for Alex Chase.

9.F. Discussion and possible motion to accept the Certificate of Substantial Completion of the Millwood Public Schools - 2019 Bond Project of the New Practice Gymnasium and Safe Room.

9.G. Discussion and possible vote to approve the Memorandum of Understanding for School Based Health Services with the Community Health Centers of Oklahoma, Inc., for the period of January 10, 2022 - December 31, 2022.

9.H. Discussion and possible motion to approve Samone Thompson's travel and lodging expenses to attend the 28th Annual Space Exploration Educators Conference from  February 3 - February 5, 2022, in Houston, Texas.

9.I. Discussion and possible approval of Child Nutrition Fund (22) supplemental appropriations in the amount of $345,000.00.  

10. *NEW BUSINESS
"New Business" is any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

11. STATEMENT OF PUBLIC CONCERN

12. EXECUTIVE SESSION

12.A. Proposed executive session for the purpose of conducting the superintendent's mid-year evaluation.  25 O.S. § 307 (B)(1).

12.B. Proposed executive session to amend the superintendent's contract. 25 O.S. § 307 (B)(1).

12.C. Proposed executive session to discuss the employment of Seidah Vaughn. 25 O.S. Section 307(B)(1)

13. Vote to convene or not to convene in executive session.

14. Acknowledge board's return to open session.

15. Executive session compliance announcement.

16. Discussion and possible board action on any resignations received to date.

17. VOTE TO ADJOURN