March 13, 2025 at 6:00 PM - Stilwell Board of Education Regular Meeting

1. Call to Order and Roll Call of Members

2. Items for Action

2.a. Discussion, consideration and possible action to approve/disapprove the Financial Audit for SY 23-24 as presented by Michael Green, CPA.

3. Stilwell's Coin of Excellence Presentation 

4. Patron Participation
Open Forum-Comments from the floor
*The rules for this section are:
-Speakers must identify themselves and sign in prior to the start of the meeting
-Each speaker is given a maximum of three (3) minutes.
-The total time allocated to this item is thirty (30) minutes.
The president reserves the right to interrupt this section and move to the next item.

5. Items for Information

5.a. Superintendent's Report

6. General Consent Agenda

6.a. Minutes of Special Meeting - February 25, 2025 and Special Meeting - February 27, 2025.

6.b. Treasurer's Report

6.c. Activity Fund Summary of Accounts

6.d. Encumbrances
General Fund
PO Numbers 591-621 ($65,558.63)

Building Fund
PO Numbers 7-8 (49,000.00)

7. Items for Action

7.a. Discussion, consideration and possible action to approve/disapprove an Audit Contract with Michael Green, CPA, for the SY 2025-2026 for the audit year SY 24-25.

7.b. Discussion, consideration and possible action to approve/disapprove updating the addendum-OS SY 24-25 Out of State Travel/Overnight Trips.
SMS & SHS TSA
SMS FCCLA
SMS Academic Team

7.c. Discussion, consideration and possible action to approve/disapprove the request for use of school facilities (Edna M. Carson Auditorium) by Ministerial Alliance (Mary Wells) on April 30, 2025, from 2:30-9:00 p.m.

7.d. Discussion, consideration and possible action to approve/disapprove the proposal for Europe Trip by Tiara Fourkiller.

7.e. Discussion, consideration and possible action to approve/disapprove adding/updating district policies. 

7.f. Discussion, consideration and possible action to approve/disapprove adding to the Sub List and approving the contracts, SY. 24-25.

7.g. Discussion, consideration and possible action to approve/disapprove the lease purchase agreement with Carson Community Bank for the football turf/upgrades, SY. 24-25.

7.h. Discussion, consideration and possible action to approve/disapprove the annual lease agreement for 83346 S. 4700 Rd. Stilwell, OK. (Old DHS Building) with Kenneth Davidson and Tony Davidson, SY. 24-25.

8. Executive Session: Proposed Executive Session to discuss the employment, appointment, promotion, demotion, resignation or salaries of personnel pursuant to 25 O.S. Section 307 (B)(1).

8.a. Discuss patron's concerns from the previous board meeting, February 25, 2025.

8.b. Discuss updating the Extra Duty Pay Schedule, SY. 24-25

8.c.  Discuss the employment of a Soccer Lay Coach, SY. 24-25.

8.d. Discuss the addendum titled, "Lay Coach Contracts B, SY. 24-25."

8.e. Discuss the following addendums for rehire, SY. 25-26:
11-12 Month Certified Contracts, SY. 25-26
11-12 Month Temporary Certified Contracts, SY. 25-26
11-12 Month Retired/Temporary Certified Contracts, SY. 25-26
11-12 Month Support Contracts, SY. 25-26
11-12 Extra Duty Contracts, SY. 25-26
 

8.f. Discuss the employment of an Agricultural Teacher, SY. 25-26.

8.g. Discuss the employment of four Football Coaches, SY. 25-26.

8.h. Discuss the employment of a Central Office Employee, SY. 24-25.

9. Vote to Acknowledge Return of Board to Open Session
 

10. Executive Session Minutes Compliance Announcement -The Board of Education entered into Executive Session to discuss personnel, the disclosure of which would violate confidentiality requirements of state law; no votes were taken and no other matters were discussed.

11. Discuss/Vote to approve/disapprove updating the Extra Duty Pay Schedule, SY 24-25 and signing of the contract.

12. Discuss/vote to approve/disapprove the employment of a Soccer Lay Coach, SY. 24-25.

13. Discuss/vote to approve/disapprove updating the addendum titled, "Lay Coach Contracts B, SY. 24-25" and the signing of the contracts.

14. Discuss/vote to approve/disapprove the following addendums for rehire, SY. 25-26 and the signing of the contracts:
11-12 Month Certified Contracts, SY. 25-26
11-12 Month Temporary Certified Contracts, SY. 25-26
11-12 Month Retired/Temporary Certified Contracts, SY. 25-26
11-12 Month Support Contracts, SY. 25-26
11-12 Month Extra Duty Contracts, SY. 25-26

15. Discuss/vote to approve/disapprove the employment of an Agricultural Teacher, SY. 25-26.

16. Discuss/vote to approve/disapprove the employment of four Football Coaches, SY. 25-26.

17. Discuss/vote to approve/disapprove the employment of a Central Office Employee, SY. 24-25.

18. New Business

19. Adjourn