September 17, 2024 at 6:00 PM - Stilwell Board of Education Regular Meeting

1. CALL TO ORDER AND ROLL CALL OF MEMBERS

2. STILWELL'S COIN OF EXCELLENCE PRESENTATION

3. PATRON PARTICIPATION
Open Forum-Comments from the floor
*The rules for this section are:
-Speakers must identify themselves and sign in prior to the start of the meeting
-Each speaker is given a maximum of three (3) minutes.
-The total time allocated to this item is thirty (30) minutes.
The president reserves the right to interrupt this section and move to the next item.

4. ITEMS FOR INFORMATION

4.a. Superintendent's Report

5. GENERAL CONSENT AGENDA

5.a. Minutes of Regular Meeting - August 20, 2024

5.b. Treasurer's Report

5.c. Activity Fund Summary of Accounts

5.d. Encumbrances
SY. 24-25
PO Numbers 222-299 ($389,925.70)

Building Fund
SY. 24-25
PO Number 4 ($15,600.00)

6. ITEMS FOR ACTION

6.a. Discussion, consideration and possible action to approve/disapprove the resolution to transfer title to the Boys and Girls Club of Adair County Schools for the Teen Center.

6.b. Discussion, consideration and possible action to approve/disapprove of purchasing the Armory from the City of Stilwell. 

6.c. Discussion, consideration and possible action to approve/disapprove the Estimate of Needs, SY 24-25.

6.d. Discussion, consideration and possible action to approve/disapprove the contract with Precision Drug Screening, SY. 24-25.

6.e. Discussion, consideration and possible action to approve/disapprove the contract with Eastern Oklahoma Erate Services, L.L.C. Julie Watson for Cyber Security, SY. 24-25.

6.f. Discussion, consideration and possible action to approve/disapprove the contract with Grantee Support, Grant Evaluator for the MHAT, Cherokee Roots, Cherokee Pride II and Full Service Community Service/Plan Grants SY 24-25.

6.g. Discussion, consideration and possible action to approve/disapprove the American Rescue Plan Use of Funds Plan, SY. 24-25.

6.h. Discussion, consideration and possible action to approve/disapprove the SMS and SHS Chase Morris Sudden Cardiac Arrest Response Plan, SY. 24-25.

6.i. Discussion, consideration and possible action to approve/disapprove the agreement with OSDE and Public Consulting Group, LLC. for the Medicaid School-Based Health Services Program, SY. 24-25.

6.j. Discussion, consideration and possible action to approve/disapprove the Drop Out and Remediation Report.

6.k. Discussion, consideration and possible action to approve/disapprove updating/adopting the following policies:
FFACC-Diabetes Medical Management Plan
EMI- Voluntary Private Prayer and Moment of Silence
EKBA - Strong Readers Act
EGG - Prohibition of Race and Sex Discrimination in Curriculum and Complaint Process
EIED - Graduation Requirements

6.l. Discussion, consideration and possible action to approve/disapprove updating the Sub List and approving the contracts, SY. 24-25.

6.m. Discussion, consideration and possible action to approve/disapprove the addendum-OS SY 24-25 Out of State Travel/Overnight Trips. 

6.n. Discussion, consideration and possible action to approve/disapprove adding a sub-account for the High School Activity Account, titled SHS Volleyball requested by Kendra Holt.

6.o. Discussion, consideration and possible action to approve/disapprove updating the addendum titled, "Fundraising Activities SY. 24-25."
Stilwell Grade School 4H
Stilwell High School Volleyball
Stilwell High School Boys Basketball
Stilwell High School Pom Squad
Stilwell Booster Foundation

7. EXECUTIVE SESSION: Proposed Executive Session to discuss the employment, appointment, promotion, demotion, resignation or salaries of personnel pursuant to 25 O.S. Section 307 (B)(1).

7.a. Discuss the resignation of Maegan Parks, Community Coordinator.

7.b. Discuss the employment for the following Support positions:
District Bus Driver, SY. 24-25
High School Paraprofessional SY. 24-25

7.c. Discuss updating the Bus Driver pay to $21.00 per hour for non-instructional school days.

7.d. Discuss rescinding the High School 4H Extra Duty Contract and reassigning the duties, SY. 24-25.

7.e. Discuss amending the Stilwell Foundation Extra Duty Contract and splitting the duties, SY. 24-25

7.f. Discuss updating the following addendums:
Hourly Contracts (B), SY. 24-25
10 Month Temporary Certified Contracts (C), SY. 24-25
10 Month Support Contracts (C), SY. 24-25
10 Month Extra Duty Contracts (C), SY. 24-25
11-12 Month Support Contracts (D), SY. 24-25

8. VOTE TO ACKNOWLEDGE RETURN OF BOARD TO OPEN SESSION 

9. EXECUTIVE SESSION MINUTES COMPLIANCE ANNOUNCEMENT -The Board of Education entered into Executive Session to discuss personnel, the disclosure of which would violate confidentiality requirements of state law; no votes were taken and no other matters were discussed.

10. DISCUSS/VOTE TO APPROVE/DISAPPROVE THE RESIGNATION FOR MAEGAN PARKS, COMMUNITY COORDINATOR.

11.  DISCUSS/VOTE TO APPROVE/DISAPPROVE THE EMPLOYMENT FOR THE FOLLOWING SUPPORT POSITIONS AND THE SIGNING OF THE CONTRACTS:
DISTRICT BUS DRIVER, SY. 24-25
HIGH SCHOOL PARAPROFESSIONAL, SY. 24-25

12. DISCUSS/VOTE TO APPROVE/DISAPPROVE UPDATING THE BUS DRIVER PAY TO $21.00 PER HOUR FOR NON-INSTRUCTIONAL SCHOOL DAYS.

13. DISCUSS/VOTE TO APPROVE/DISAPPROVE RESCINDING THE HIGH SCHOOL 4H EXTRA DUTY CONTRACT, REASSIGNING THE DUTIES, SIGNING OF THE CONTRACT AND UPDATING THE EXTRA DUTY PAY SCHEDULE TO REFLECT CHANGES, SY. 24-25.

14. DISCUSS/VOTE TO APPROVE/DISAPPROVE AMENDING THE STILWELL FOUNDATION EXTRA DUTY CONTRACT, SPLITTING THE DUTIES, SIGNING OF THE CONTRACTS AND UPDATING THE EXTRA DUTY PAY SCHEDULE TO REFLECT CHANGES, SY. 24-25

15.  DISCUSS/VOTE TO APPROVE/DISAPPROVE UPDATING THE FOLLOWING ADDENDUMS AND THE SIGNING OF THE CONTRACTS:
Hourly Contracts (B), SY. 24-25
10 Month Temporary Certified Contracts (C), SY. 24-25
10 Month Support Contracts (C), SY. 24-25
10 Month Extra Duty Contracts (C), SY. 24-25
11-12 Month Support Contracts (D), SY. 24-25

16. New Business

17. Adjourn