May 13, 2024 at 6:00 PM - Board of Education Regular Meeting

ORDER OF BUSINESS

Call meeting to order

Roll call and record names of members present

Pledge of Allegiance 

PRESENTATIONS 

This month at OTPS:

Recognize and hear from visitors (public participation)

Treasurer's Report

Presentation and recognition- OHS Jazz Band-State Champions

Presentation of the OTPS Teachers of the Year

Presentation of OTPS New Teacher Induction Program by Sarah Noble

Assistant Superintendent's Report
-Professional Development
-Federal Programs
-Teaching and Learning

-Title IX Compliance Report

Superintendent's Report
-Student Cell Phone and Electronic Device Policy
-AI in the classroom and AI policy
-Architect and Bond Issue
-Child Nutrition Audit
-Financial Report

CONSENT AGENDA (These items may be approved by one Board motion, unless any Board member desires to have a separate vote on any or all of these items).

Discussion and Consideration for approval of the following Board of Education minutes:
-Regular Meeting on April 8, 2024
-Special Meeting on April 25, 2024 

Discussion and Consideration for approval of the following warrants and encumbrances:
-General Fund Encumbrances: 379-410
-General Fund Warrants: 2852-3250
-Building Fund Encumbrances: 98-102
-Building Fund Warrants: 509-565
-Sinking Fund Encumbrance: 2
-Building Bond Funds Warrants:

Discussion and Consideration for approval of financial reports, (General Fund, Building Fund, Building Bond Funds, Activity Funds).

Discussion and Consideration for approval of the following activity fund transfers:
-#69-#88

Discussion and Consideration for approval of the following fundraiser requests:
-School year 23-24:
-#195- Girls Wrestling-Youth Girls Wrestling Camp
-School year 24-25:
-#1 - #189

Discussion and Consideration for the approval of the following Out-of-State or Overnight Field trip requests:
-OHS Volleyball to Team Camp at Pittsburg, KS, July 8-9, 2024
-OHS Volleyball to Volleyball Tournament at North Rock Creek HS, Sept 19-21, 2024
-OHS FFA to APHA World Horse Judging at Fort Worth, TX, June 21-23
-OHS FFA to Hinton Welding Contest at Hinton HS, April 18-19, 2024

Discussion and Consideration for approval of the following New Activity Subaccount:
-#926 Johnson-O'Malley (JOM)

ADMINISTRATIVE

Recommendation, Consideration, and Action on approving a contract with Omecorp Genesis Business Systems for digital mailing system 

Recommendation, Consideration, and Action on approving a Sales Proposal from BIB for Background Checks

Recommendation, Consideration, and Action on approving the renewal notice from Frontline Education for Absence and Time Solution for the 2024-2025 school year

Recommendation, Consideration, and Action on approving an MOU with Tulsa Community College for Dual Credit Program for the 2024-2025 school year

Recommendation, Consideration, and Action on approving a contract with Green Country Vendors, Inc for snack vending services for the 2024-2025 school year

Recommendation, Consideration, and Action on a contract with OSSBA for Unemployment claims assistance

Recommendation, Consideration, and Action on approving a contract with CRW Consulting E-rate Services, LLC for the 2024-2025 school year

Recommendation, Consideration, and Action on approving a Memorandum of Understanding with Rogers County Youth Services for the 2024-2025 school year

Recommendation, Consideration, and Action on approving a Memorandum of Understanding with CREOKS Health Services for the 2024-2025 school year

Recommendation, Consideration, and Action on increasing Substitute pay to the following amounts, beginning school year 2024-2025:
-Non-Certified- $80/ Day
-Certified- $90/ Day

PERSONNEL

Proposed executive session to discuss Resignations, Hiring of Personnel and/or Extra Duty Assignments. Pursuant to 25 O.S. Sect. 307(B)(1) and (7) of the Open Meeting Law.  Items to be discussed are:
-Resignations: Sara Branchcomb, Kim Rhine, Rodney Rhine, Melinda Dale, Scott Baker
-Hiring: OHS Counselor, OHS FACS teacher, OHS SPED Math teacher, OUE PE teacher, OMS Teacher, OMS Teacher, OUE 3rd Grade Teacher, OUE 3rd Grade Teacher, OUE 5th Grade Teacher, OLE SPED Teacher, OUE STEAM Teacher, OHS SPED Paraprofessional, OLE Dean of Students (Counselor), OLE PreK Teacher, OLE Computer/ STEAM Teacher; All certified and support employees listed on Exhibit A; Michele Osburn- ESY Teacher; Kathryn Overson-ESY Paraprofessional; Cathy Wheeler, Britney Smith, Scarlett Brown, Stephanie Barnes- OLE Summer School Teachers; Joselyn Powell, OLE Summer Paraprofessional; Lori Jones, Mable Murphy, Cassie Taylor- OUE Summer School Teachers; Traci Ruark, Shawn Driver- OMS Summer School Teachers; Donna Conley, Amanda Salt, Lindsay Tackitt, Emma Johnson- OHS Summer School Teachers
-Extra Duty Contracts: Head Girls Basketball Coach, JH Girls Track Coach; Head Softball Coach, Asst. Baseball Coach; Head HS Football Coach; Head Varsity Cheer Coach, JH Softball Coach; OUE LITT and Site Tech Coordinator

Vote to convene or not to convene into executive session

Acknowledge Board has returned to open session.

Statement of Board President of executive session minutes compliance

Vote to accept or not accept the submitted resignation(s) as listed below:
-Sara Branchcomb- OLE Support Staff effective May 3, 2024
-Kim Rhine-MS Teacher effective end of the 2023-2024 school year
-Rodney Rhine-MS Teacher effective end of the 2023-2024 school year
-Melinda Dale-OLE Counselor effective end of the 2023-2024 school year
-Scott Baker-HS Teacher effective end of the 2023-2024 school year

Motion and vote to employ or not employ a recommended applicant for the position/s listed below:
-OHS Counselor for the 2024-2025 school year
-OHS FACS teacher for the 2024-2025 school year
-OHS SPED Math teacher on a temporary contract for the 2024-2025 school year 
-OUE PE Teacher on a temporary contract for the 2024-2025 school year
-OMS Teacher on a temporary contract for the 2024-2025 school year
-OMS Teacher on a temporary contract for the 2024-2025 school year
-OUE 3rd Grade Teacher on a temporary contract for the 2024-2025 school year
-OUE 3rd Grade Teacher on a temporary contract for the 2024-2025 school year
-OUE 5th Grade Teacher on a temporary contract for the 2024-2025 school year
-OLE SPED Teacher on a temporary contract for the 2024-2025 school year
-OUE STEAM Teacher on a temporary contract for the 2024-2025 school year
-OLE Dean of Students (Counselor) for the 2024-2025 school year
-OLE PreK Teacher on a temporary contract for the 2024-2025 school year
-OLE Computer/ STEAM Teacher on a temporary contract for the 2024-2025 school year
-OHS SPED Paraprofessional for the 2024-2025 school year

Motion and vote to employ or not employ the following:
-Certified Personnel as listed on Exhibit A-"Certified"
-Second Year Temporary Teachers as listed on Exhibit A-"Certified on Temporary Contract"
-Support Staff listed on Exhibit A-"Support"

Motion and vote to approve the following summer school and ESY teachers for the 2023-2024 school year:
-Michele Osburn- ESY Teacher
-Kathryn Overson- ESY Paraprofessional 
-Cathy Wheeler, Britney Smith, Scarlett Brown, Stephanie Barnes - OLE Summer School Teachers
-Joselyn Powell - OLE Summer School Paraprofessional
-Lori Jones, Mable Murphy, Cassie Taylor - OUE Summer School Teachers
-Traci Ruark, Shawn Driver - OMS Summer School Teachers
-Donna Conley, Amanda Salt, Lindsay Tackitt, Emma Johnson - OHS Summer School Teachers

Motion and vote to approve or not approve the extra duty assignments/contracts as listed below for the 2024-2025 school year:
-Head HS Girls Basketball Coach, JH Girls Track Coach
-Head HS Softball Coach, Assistant HS Baseball Coach
-Head HS Football Coach, JH Baseball Coach
-Head Varsity Cheer Coach, JH Softball Coach
-Rachel Barnett- OUE Lead Instructional Technology Coordinator and Site Technology Coordinator

NEW BUSINESS

MOTION AND VOTE TO ADJOURN