October 1, 2018 at 6:30 PM - Board of Education Regular Meeting
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1. Invocation and Flag Salute
Agenda Item Type:
Information Item
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1.A. Invocation- Pastor Ron Rassmussen, Christ's Church of Yukon
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Information Item
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1.B. Flag Salute
Agenda Item Type:
Procedural Item
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2. Call to Order and Roll Call
Agenda Item Type:
Procedural Item
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2.A. Call to Order and Roll Call
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Action Item
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3. Reports/ Comments from Superintendent and/or Staff
Agenda Item Type:
Information Item
Rationale:
Roni McKee is here to highlight Independence ES and their technology class.
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3.A. Item of Information: Contract with Canadian Valley Tech Center for transporting students.
Agenda Item Type:
Action Item
Rationale:
CVTC will make four equal payments quarterly for an annual total of $31,850.00 for YPS transporting students to their two locations.
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4. Board Member Communications and Announcements
Agenda Item Type:
Information Item
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4.A. Individual Board Member Comments
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Information Item
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4.B. Upcoming Meetings/ Events:
Agenda Item Type:
Information Item
Rationale:
OCTOBER:
2 - Legislative breakfast - 7 a.m. Yukon Police Department, 100 S.Ranchwood Blvd. 18-22 - Fall Break NOVEMBER: 5 - School Board Meeting - 6:30 p.m. 6 - Legislative breakfast - 7a.m. Yukon Police Department, 100 S. Ranchwood Blvd. 6 - No School - ELECTION DAY 15 - YPSFE Foundation Banquet - The Palace Event Center, 2310 N Banner Rd., El Reno Doors open at 6:30p.m. dinner at 7:00 p.m. 19-23 - No School - THANKSGIVING |
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5. Communications
Agenda Item Type:
Information Item
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5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by district patrons, concerning items listed on this agenda.
Agenda Item Type:
Information Item
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6. Business Item: Separate Vote
Agenda Item Type:
Action Item
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6.A. Approve and accept the minutes from the Regular Board Meeting, September 4, 2018, which may be approved as presented or approved following modifications.
Agenda Item Type:
Action Item
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6.B. Approve the 2019 Annual School Election Resolution for School Board of Education Office No. 4.
Agenda Item Type:
Action Item
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7. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Agenda Item Type:
Consent Agenda
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7.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Agenda Item Type:
Consent Item
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7.B. Treasurer's Report(s) and General Fund Report(s)
Agenda Item Type:
Consent Item
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7.C. Child Nutrition Report
Agenda Item Type:
Consent Item
Rationale:
The district is having difficulties getting this month's claim submitted to the state. We are not the only district having problems interfacing with the state's system. As result, there is no claim to post, but we have a newsletter and with luck, we will have two claims next month.
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8. Business Items Consent Docket:
All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Agenda Item Type:
Consent Agenda
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8.A. Approve Out of State Travel Request for J. Cox YHS DECA teacher for the DECA Advisor Conference in Miami, FL, June 23-27, 2019.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: the estimated $1,800.00 will be paid for from Project 412 (Career Tech) funds. No students will travel to this conference.
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8.B. Approve Out of State Travel Request for L. Kropf, LES, to attend the Gifted World Conference in Minneapolis, MN, November 15-18, 2018.
Agenda Item Type:
Action Item
Rationale:
Cost analysis: The approximate $1,220.00 per person expense will be covered with district Gifted and Talented Education funds. No students will be traveling to this conference.
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8.C. Approve Out of State Travel for Mike Clark, Athletic Director, to attend the Athletic Directors Conference in San Antonio, TX, December 13 - 17, 2018.
Agenda Item Type:
Consent Item
Rationale:
Cost Analysis: $2,085 from Athletic Activity Funds.
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8.D. Approve Out of State Travel Request for T. Webb, YHS, to attend the National Cheerleaders Association High School Nationals in Dallas, TX, January 25-27, 2019.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: The district will provide a substitute. The booster club will cover approximately $1150 in fuel, bus driver expenses, and a celebratory dinner for the cheerleaders. Parents will pay approximately $412 per cheerleader for registration, fees, and hotel expenses. We anticipate approximately 20 cheerleaders will attend.
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8.E. Approve Out of State Travel Request for Binet Castleberry, YHS to attend the College Board Forum in Dallas, TX, October 22-24, 2018.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: Approximately $1,440.00 will be covered by district professional development funds.
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8.F. Approve Out of State Travel Request for M. Feddersen, YMS, to attend the AMLE Conference for Middle Level Education in Orlando, FL, October 24 - 27, 2018.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: $496. for airfare is being covered by district professional development funds. The cost of registration and housing is being covered by CCOSA.
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8.G. Approval of the academic courses offered by Canadian Valley Technology Center.
Agenda Item Type:
Consent Item
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8.H. Approve disposal of surplus IT equipment from Skyview E.S.
Agenda Item Type:
Consent Item
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8.I. Approve the proposed policies and/or regulations DEC: Personnel Leave Program, EIED: Graduation Requirements, and EFA-R1: School Library Media Center Selection of Materials.
Agenda Item Type:
Consent Item
Rationale:
The proposed policies and/or regulations have been available on the website for comments, feedback and discussion since the September 4, 2018, board meeting.
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8.J. Approve Rental Contract from Central Oklahoma Ballet for the Nutcracker November 30 - December 2, 2018, at the YFAC.
Agenda Item Type:
Consent Item
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8.K. Approve Fund Raising Requests as listed on Exhibit Z.
Agenda Item Type:
Consent Item
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8.L. Approve Transfer of Monies in Middle School Activity Fund from French Club to Outdoor Education.
Agenda Item Type:
Consent Item
Rationale:
The French Club disbanded 2 years ago and would like to re-use the account number. $62.48 is currently in the account.
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8.M. Approve a proposal from YALE to enter into a contract with House of Healing to provide Equine Therapy for students.
Agenda Item Type:
Consent Item
Rationale:
cost analysis: 10 sessions per student per semester would cost $8400 with a donation from HOH of $2500. No contracted services will be rendered until the entire expense has been covered by donations.
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8.N. Approve the YPS OTIS Recommendation for a district-wide wireless refresh.
Agenda Item Type:
Consent Item
Rationale:
Cost Analysis: $186,400.66 annually for 3 years.
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8.O. Accept and approve the contract with Choices Counseling Center, Inc, for the 2018-2019 school year.
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: although dollar amounts are set in the contract, they are dependent upon the number of counselors available and their licensure.
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9. New Business:
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Action Item
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9.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
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Action Item
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10. Personnel Docket:
Agenda Item Type:
Action Item
Goals:
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10.A. Personnel-Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, and/or transfers as listed on the attached Exhibit A.
Agenda Item Type:
Action Item
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10.B. Acknowledge the board has returned from executive session. Executive session minutes' compliance announcement.
Agenda Item Type:
Procedural Item
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10.C. Approval of Personnel Items as listed.
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Action Item
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11. Adjournment
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11.A. Consideration of and motion to adjourn the meeting
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Action Item
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