July 9, 2025 at 6:15 PM - REGULAR BOARD OF DIRECTORS MEETING

1. Call to Order/Roll Check

2. Flag Salute

3. Swear in recently elected and appointed directors

4. Elect Board Chair for the 2025-2026 fiscal year

5. Elect Vice Chair for the 2025-2026 fiscal year

6. Adoption or Adjustment of Agenda

7. Citizens Request of the Board

8. Superintendent Communication

8.1. Enrollment Report

9. Financial Report

10. Facilities Update

11. Review policy AR- IKE-AR

12.  Consent Agenda (All items may be adopted by a single motion unless pulled for special consideration.)

12.1. Approve Board Minutes from June 04, 2025

12.2. Approve employment of Christopher Lofton, Middle School Principal at Coffenberry Middle School

12.3. Approve employment of Susan Yates, Math Teacher at South Umpqua High School

12.4. Approve employment of Kylie Farmer, Middle School Band Teacher

12.5. Approve employment of Kamaryn Schneider, Art Teacher at SUHS

12.6. Approve resignation of Kimberly Whetzel, Elementary Teacher at TCE

13. Action Items

13.1. Procedural Appointments and Authorizations for 2025/2026

13.1.1  Appoint Superintendent Erika Bare as school District Clerk as per ORS 332.515
13.1.2   Appoint Superintendent Erika Bare as Elections Officer
13.1.3  Appoint Shyela Chapman as Business Manager
13.1.4   Appoint Shyela Chapman as Deputy Clerk to invest funds
13.1.5   Appoint Shyela Chapman as Custodian of funds who will sign checks and take payments, as per ORS 328.441,328.445
13.1.6   Appoint Shyela Chapman as Budget Officer, ORS 294.331
13.1.7   Appoint GHR, PC as the district’s legal counsel and approve  professional rate of up to $300 per hour for services
13.1.8   Appoint Umpqua Valley Financial as financial auditors, ORS 328.475, 727.137, 297.405
13.1.9   Appointment of Brown and Brown as Insurance Agent of Record
13.1.10 Establish depositories of funds for school funds as Oregon  Local Government Short Term Investment Pool, Umpqua  Bank, Bank of New York and Computershare (ORS 328.331, 293.805-293.895)
 13.1.11 Approve newspapers of record, The News Review and The Douglas County  Mail
 13.1.12 Re-adopt previous board procedures and policies
 13.1.13 Appoint the Board of Directors as the Contract Review Board
 13.1.14 Approve fidelity-bond amounts at $500,000 through Brown and Brown Insurance Agent for those authorized and bonded to handle district funds, per ORS 332.5

13.2. Approve 2025/26 Board and Budget Calendar

13.3. Approve list of Alternative Education locations

13.4. Appoint new board member to vacant board seat Zone 3, Position 3

13.5. Declare Board Seat Zone 1, position 2 vacant

14. Foundation Communication

15. Announcements

16. Board Member Comments

17. Board chair closing comments

18. Adjourn Meeting