July 13, 2026 at 6:00 PM - USD 417 BOE Regular Meeting

Call to Order 6:00 P.M.

Election of the USD 417 President of the Board of Education 6:01 P.M.

Election of the USD 417 Vice-President of the Board of Education 6:03 P.M.

Additions/Approval of Agenda 6:05 P.M.

Open Forum: The board appreciates patrons taking the time to talk to us about our policies and procedures. We set aside every meeting this time to hear from the public. Your comments should be directed toward board policies or the procedures our administrators establish to carry out those policies. This is not an appropriate time or place for patrons to make comments of a personal nature about any district employee or student or try to sell a product or service. Persons interested in doing business with the district must make an appointment with the appropriate administrator. Persons making comments that violate the privacy rights of district employees will be asked to terminate their remarks. If a patron or parent is concerned about one or more employees, the board will refer that person to the appropriate administrator or superintendent. If the board refers your concern to an administrator for investigation, the board will follow up at a future meeting, and you can expect the superintendent or another district employee to make arrangements to meet with you at the appropriate time. Thanks again for taking the time to discuss district business with the board. 6:07 P.M.

Consent Agenda 6:10 P.M.

A. Approve Minutes of Previous Meetings - June 8, 2026 and June 29, 2026

B. Financial Reports/Pay Bills in the amount of $1,321,239.60

C. Donations and Gifts

D. Disposal of District Equipment

E.  Approve 2026-2027 BOE Appointments 
The following are positions that require official appointment by the Board of Education for FY2027 (July 1, 2026 – June 30, 2027):

• Clerk of the Board of Education – Amber Weeks
• Treasurer of the Board of Education – Valerie Gehrer
• Deputy Clerk of the Board of Education – Bryce Johnson
• Federal Programs Compliance Coordinator- Tyson Eslinger
• Local Consolidated Plan Representative – Valerie Gehrer
• Homeless Children Liaison – Valerie Gehrer
• ESEA Monies Authorized Representative - Valerie Gehrer
• Federal Anti-Discrimination Compliance Coordinator (Title Vi, Vii, IX, ADA, and Section 504) – Tyson Eslinger
• Freedom Information Officer – Tyson Eslinger
• Criminal Background Information Point of Contact – Amber Weeks
• Title I Program Representative – Sara Mitchell
• Food Service Representative – Becky Shearer
• Hearing Officer for Free and Reduced Meal Application Appeal – Tyson Eslinger
• Records Custodian – Tyson Eslinger
• KPERS Representative – Bryce Johnson
• Group Health Insurance Representative – Bryce Johnson
• Special Education Board Representative – Tyson Eslinger
• Truant Officers –
  • Kelcy Bremer (Council Grove Elementary School)
  • Dustin SanRomani (Prairie Heights Elementary School)
  • Jay Doornbos (Council Grove Junior/Senior High School)
• Board Attorney – KASB Legal Team
• Greater Morris County Development Corporation – Tyson Eslinger
• Impact Aid Representative – Tyson Eslinger
• Federal Property Requirements Designee – Tom VanValkenburg
• Employee authorized to pay bills in advance of any board meeting in order to avoid a penalty for late payment or to take advantage of any early payment discount – Bryce Johnson

F.  Adopt 2026-2027 Resolutions and Regulations
a. Rescind Policy Statements Found in Board Minutes
b. Activity Funds
c. Petty Cash
d. 1,116 Hour School Term
e. GAAP Waiver
f. Date for Election of Officers
g. Board Meeting Dates
h. Home Rule Authority
I. Student Privacy Policy IDAE
j. Title 1 Program IDAD
k. Destruction of Records

G. Board Actions for FY 2027

G.a. Adopt Early Payment Request Policy

G.b. Official Newspaper - Council Grove Republican

G.c. Adoption of Facility Rental Agreement

G.d. Designation of Depositories

H. Approve 2026-2027 Mileage Reimbursement Rate of 72.5 cents

I. Approval of USD 417 Credit Cards

J. Flint Hills Special Education Cooperative

J.a. Approve FHSEC Articles of Agreement

J.b. Approve FHSEC Clarifications of Financial Responsibilities

J.c. Approve the Special Education Due Process Hearing Officers

J.d. Approve the IDEA Part C to Part B MOU

K. Accept MHIT Grant

L. Approval of Coordinator of School Learning, Innovation and Student Opportunity and Behavior Specialist Job Descriptions

M. Adopt June 2026 KASB Policy Updates: DFE Investment of Funds (revised), EBBE Emergency Drills (revised), EE Food Management Services (revised), GAAC Sexual Harassment Sex-Based Discrimination (revised-name change), IHF Graduation Requirements (revised), JB Attendance Records (revised), JBC Enrollment (revised), JBCB Foster Care Students Policy (revised), JBCB Foster Care Students Regulation (revised), JBCC Enrollment of Nonresident Students (revised), JBD Absences and Excuses (revised), JGEC Sexual Harassment Sex-Based Discrimination (revised-name change), JGFGA Administration of Emergency Opioid Antagonists (revised), JGFGAA Stock Supply of Emergency Medication (revised), JGFGBA Student Self-Administration of Medication (revised), JQKA Foreign Exchange Student (revised), and JRB Release of Student Records (revised).

N. Adopt 2026-2027 Wellness Policy

O. Approve 2026-2027 CGES, CGJSHS, and PHES Staff and Student Handbooks

P. Approve 2026-2027 Coaches Handbook

Q. Purchase Lawn Mower

Director Reports: Any further additions will be reported at this time. 6:13 P.M.

Administrative Reports: Any further additions will be reported at this time.

Director of Teaching and Learning - Valerie Gehrer

Superintendent Report - Tyson Eslinger

Board Member Items

Discussion Items

A. Discuss Policies: BCBK Executive Session, BDA Developing, Adopting, Amending, and Repealing Board Policy, BE School Board Records, BG Memberships, and BK Board Self-Evaluation (SS) 6:33 P.M.

B. Director of Teaching and Learning - Student Success (SS) 6:35 P.M.

B.a. State Assessment Review

C. Review of Graduation Credits (SS) 6:45 P.M.

D. Building Needs Assessment and State Assessment Review (SS) 6:48 P.M.

E. Cardiac Emergency Response Plan Review 7:03 P.M.

F. Schools for Fair Funding Membership (SS) 7:05 P.M

G. Kansas Association of Rural Education (KARE) Membership Renewal (SS) 7:10 P.M

H. Club Sponsor List (RR) 7:15 P.M

I. Supplemental Assignments (RR) 7:17 P.M.

J. Substitute Rate of Pay (RR) 7:20 P.M.

K. 2026-2027 Classified, Licensed, and Substitute Handbook Review (RR) 7:23 P.M

L. Mental Health School Liaison Job Description (RR) 7:28 P.M

Executive Session - Student Information 7:30 P.M

Executive Session - Negotiations 7:35 P.M

Action Items

A. Early Graduates (SS) 7:55 P.M

B. Monthly Policy Review: BCBF Rules of Order, BCBG Voting Method, BCBH Minutes, BCBI Public Participation at Board Meetings, BCBJ News Coverage (SS) 7:57 P.M.

C. 2026-2027 Payroll Information (RR) 7:59 P.M.

D. Board Member Appointments 8:02 P.M.

E. Personal Electronic Device/Staff Online Activities Communication Policies (SS) 8:07 P.M.

F. Notice of Intent to Exceed Revenue Neutral Rate (SS) 8:17 P.M.

G. Student Code of Conduct (SS) 8:22 P.M.

H. RFP for Milk and Dairy Vendor 8:27 P.M.

I. Student and Food Fee Schedule 8:30 P.M.

J. Ratification of the 2026-2027 USD 417 Negotiated Agreement (RR) 8:35 P.M.

Executive Session - Personnel 8:40 P.M.

Employment Matters (RR) 9:00 P.M.

A. Employment

A.a. Dallas Burton - Assistant HS Volleyball Coach

A.b. Chelsea Barnes - CGES School Counselor

A.c. Melissa Lathrop - Substitute Cook

A.d. Benjamin Jarchow - Assistant JH Girls Basketball Coach and Assistant HS Girls Golf Coach

A.e. Crystal Weaver - ASP Director at PHES

B. Transfers

B.a. Sarah Malcolm - HS ELA Teacher

B.b. Lisa Cooper - PHES Cook

C. Resignations

C.a. Melissa Lathrop - PHES Cook

C.b. Jaedyn Miller - Head JH Girls Basketball Coach

Executive Session, if needed

Good News by Board of Education Members 9:02 P.M.

Adjournment 9:07 P.M.

Next Regular BOE Meeting - August 10, 2026