August 12, 2026 at 5:00 PM - Monthly Agenda

I. CALL MEETING TO ORDER, FLAG SALUTE, WELCOME GUESTS, AND REVIEW AGENDA. 

II. ELECTION OF BOARD OFFICERS

II.A. Board Chair

II.B. Vice Chair

III. DISTRICT ADMINISTRATIVE REPORTS

III.A. Lacey Sharp, SES

III.B. Blaine Braithwaite, SSS

III.C. Beth Burton, D.O. — Presentation of Oregon English Language Learner Report

III.D. IMESD Talking Points

IV. PUBLIC INPUT

V. CONSENT AGENDA

V.A. Minutes 

V.A.1. June 10, 2026

V.B. Bills & Financials

V.B.1. June 2026

V.B.2. July 2026

V.C. Personnel

V.C.1. 26-27 RESCIND: Marcella Wilson, SES Instructional Assistant

V.C.2. 26-27 HIRE: Crystal Rodelo, SES Instructional Assistant

V.D. Policies - First Reading

V.D.1. BBAA - Board Member's Authority and Responsibilities

V.D.2. BD - Board Meetings

V.D.3. BDC - Executive Sessions

V.D.4. BDD — Board Meeting Procedures

V.D.5. BDDB/BDDC — Board Meeting Agenda

V.D.6. BDDG — Recordings & Minutes of Board Meetings

V.D.7. CBA — Qualifications & Duties of the Supt. 

V.D.8. CBG - Evaluation of the Superintendent, Required

V.D.9. DBEA - Budget Committee

V.D.10. EBB - Integrated Pest Management, Required

V.D.11. GBA - Equal Employment Opportunity, Required

V.D.12. GBN/JBA — Sexual Harassment, Required

V.D.13. JBA/GBN — Sexual Harassment, Required 

V.D.14. KBA-AR - Public Records 
 

V.D.15. KNA - Immigration Enforcement on District Property

V.D.16. KNA-AR(1) Interactions with Immigration Enforcement

V.D.17. KNA-AR(2) - Federal Immigration Enforcement Request Log

V.E. Routine Renewals: Athletic Sponsorship Agreements

V.E.1. Approve Baseball Cooperative (4 years through 2029-30)

V.E.2. Approve Softball Cooperative (4 years through 2029-30)

V.E.3. Approve Boys Tennis Cooperative (4 years through 2029-30)

V.E.4. Approve Girls Tennis Cooperative (4 years through 2029-30)

V.E.5. Approve Boys Cross Country Collective (4 years through 2029-30)

V.E.6. Approve Girls Cross Country Collective (4 years through 2029-30)

V.E.7. Approve Boys Cross Wrestling Collective (4 years through 2029-30)

V.E.8. Approve Girls Wrestling Collective (4 years through 2029-30)

V.E.9. Approve Boys Golf Cooperative (4 years through 2029-30)

V.E.10. Approve Girls Soccer Cooperative (4 years through 2029-30)

VI. DISCUSSION AGENDA

VI.A. Establish Board Committees (Policy, Facilities, Negotiations, Audit)

VI.B. OSBA's Annual Convention

VI.C. OSBA Fall Regional Meeting — Oct 27th, 2026 at the Pendleton Convention Center

VI.D. Policy KGF-EDC - Activity van request

VII. ACTION AGENDA

VII.A. Approve mileage reimbursement rate increase to .76/mile; up from .725/mile per the IRS IR-2026-10.

VII.B. Approve Extended Field Trip Request — Cross Country - Tillamook, OR — 9.4.26

VIII. ORGANIZATIONAL AGENDA FOR 2026-2027 

VIII.A. Beth Burton: Chief Administrative Office, Superintendent, District Clerk, Authorized Representative for State and Federal Programs

VIII.B. Beth Burton and Kris James: Custodians of Funds

VIII.C. Kris James: Business Manager, Deputy Clerk, Budget Officer

VIII.D. Sterling Eilers: Designated AHERA person

VIII.E. Cockburn & McClintock: Auditors for the District

VIII.F. Umpqua Bank, Banner Bank (ASB), and State Investment Pool: Depositories of Funds

VIII.G. East Oregonian: Official Newspaper for Legal Notices

VIII.H. Hungerford and Associates and OSBA: Counsel for the District

VIII.I. Authorize Fidelity Bonds: Superintendent - $5,000 and Business Manager - $100,000

VIII.J. Authorize Facsimile Signature for Beth Burton and Kris James (ORS 328.441, 328.445)

VIII.K. Establish regular board meeting date as second Wednesday of each month at 5:00pm at the Stanfield Secondary School Conference Room

IX. BOARD OF DIRECTOR COMMENTS

X. ADJOURN