October 12, 2026 at 6:00 PM - REGULAR MEETING

A. Call to Order and Roll Call

B. Superintendent’s Report

C. Public to be Heard
In accordance with Board Policy, the Superintendent has established the following procedures for public participation at regular Board meetings. In an effort to conduct school business and complete the scheduled agenda, discussion and comments from the public shall be limited to statements from those individuals who have properly registered to speak during the public speaking portion of the meeting and shall be limited to a total time of 30 minutes. Each person participating in the public speaking portion of the meeting will limit their comments to five minutes or less based on the number of eligible speakers. The Board reserves the right to limit the time for comments regarding any particular issue and/or the number of speakers to be allowed with respect to a particular issue. Speaking/shouting out of turn during the business meeting is strictly prohibited. Should you choose not to follow the audience expectations, you will be asked to leave. Questions or concerns related to employees of the district should be referred to the Superintendent, as they will not be permitted at this time.

D. Consideration of and Vote on the Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items: 

D.1. Board of Education Minutes:

• Regular Meeting - September 14, 2026

D.2. Schedule of Encumbrances: 

• Approve General Fund POs 339-398, totaling $111,746.23
• Approve General Fund Payroll POs 51007-51063, totaling $234,298.46
• Approve Building Fund POs 90-107, totaling $44,680.00
• Approve Child Nutrition Fund POs 30-38, totaling $24,554.45
• Approve Bond35 POs 50-72, totaling $840,063.35
• Approve Insurance Fund PO 3, totaling $6,289.67
• Approve Lease Revenue BOK POs 65-72, totaling $733,756.73

Change Orders:

• Approve $90,000.00 increase to 2027-21-5
• Approve $4,738.00 increase to 2027-35-42
• Approve $970.73 increase to 2027-86-2

D.3. Financial Reports:

• Treasurer’s Reports
• Student Activity Reports
• Business Services Reports

D.4. Out of State Travel Request:

• Coaches Mike Donnelly, Jacob Cortesio, Tyler Williams, and the Deer Creek High School Boys Basketball team to travel to Cedar Hill, TX on December 10–12, 2026 to compete in the Cedar Hill Basketball Tournament. Costs to be covered by Booster Club and Activity Funds. 
• Coaches Mindi Brenner, Camaryn Blumears, and the Deer Creek Middle School Cheer team to travel to Fort Worth, TX on January 21–24, 2027, to compete in the NCA Nationals competition. Costs to be covered by individuals.
• Director of Communications, Maggie Leftwich, to travel to Stillwater, MN on June 22–24, 2027 to attend the Social Media for Schools Retreat. Costs to be covered by Activity Funds.
• Superintendent Dr. Jason Perez and Assistant Superintendent Kristy VanDorn to travel to Phoenix, AZ on December 2–4, 2026, to attend the Grand Canyon University Superintendent's Forum, with no cost to the district.

D.5. Requests for Sanctioning:

• Girls Golf Booster Club
• Deer Creek Basketball Booster Club

D.6. Amendment: Revise the funding source from General Funds to Bond Funds for payment to Superior Recreational Products in the amount of $273,409.80.  

D.7. Technology Surplus.

D.8. 2027 Board of Education Meeting Dates.

D.9. 2027 Annual School Board of Education Election Resolution.

D.10. Renewal of Royalty Agreement between Ohiopyle Prints Inc and Deer Creek High School (Athletic Department) for the 2026-2027 school year.

D.11. Agreement between Deer Creek High School and Candid Color Photography for 2026-27 graduation photography services. 

D.12. Agreement between Prairie Vale Elementary and 1st Day School Supplies for the 2027-28 school year. 

D.13. Agreement between Rose Union Elementary and 1st Day School Supplies for the 2027-28 school year. 

D.14. Quote from E.W. Scripps Company for Scripps Spelling Bee services for Prairie Vale Elementary for the 2026-27 school year in the amount of $206.50, to be paid from Activity Funds. 

D.15. Quote from E.W. Scripps Company for Scripps Spelling Bee services for Central Creek Middle School for the 2026-27 school year in the amount of $206.50, to be paid from Activity Funds. 

D.16. Quote from Marianne's Rentals for Special Events for chair rentals for the 2027 Graduation in the amount of $4,134.48, to be paid from Activity Funds.

D.17. Quote from Renaissance for an additional Star Curriculum-Based Measurement (CBM) Reading Subscription at Deer Creek Intermediate for the 2026-27 school year in the amount of $5,325.00, to be paid from General Funds.

D.18. Agreement between Deer Creek Public Schools and Healthy Roster, Inc. for Athlete Health and Concussion Assessment Software for $699.00, to be paid from Activity Funds.

D.19. Agreement between Prairie Vale Elementary and Mariana Lianos School Visits for a 2027 Fall Author Visit on October 20, 2027, for $1,300.00, to be paid from Activity Funds.

D.20. Contract agreement between Deer Creek High School and 405 Productions for 2027 Prom DJ services for the total amount of $3,200.00, to be paid out of Activity Funds,

D.21. Agreement between Deer Creek Middle School and TopGolf Events for a fundraiser event for the amount of $693.91, to be paid out of Activity Funds.

D.22. Agreement between Deer Creek Public Schools and Brisk Teaching for Brisk Premium Pilot services from October 1, 2026 through December 31, 2026, at no cost.

D.23. Agreement between Deer Creek Public Schools and Concord Theatricals for licensing rights to perform “Our Town” by Thornton Wilder from November 19–21, 2026, for $853.30, to be paid from Activity Funds.

D.24. Agreement between Deer Creek Public Schools and Concord Theatricals for licensing rights to perform “Once Upon a Mattress” from April 1–3, 2027, for $3,163.00, to be paid from Activity Funds.

D.25. Agreement between Rose Union Elementary and IXL Learning for 1st Grade Math and ELA platform licensing for the 2026-27 school year for $1,312.50, to be paid from Activity Funds.

D.26. Agreement between Prairie Vale Elementary and IXL Learning for 1st Grade Math and ELA personalized learning for the 2026-27 school year for $2,625.00, to be paid from Activity Funds.

E. Business Items

E.1. Consider adoption of a Resolution approving and affirming a Ground Lease Agreement and a Lease/Purchase Agreement and authorizing the execution of the same; acknowledging assignment of lessor's interest in Lease/Purchase Agreement; authorizing employment of School District Counsel, Financial Advisor and Bond Counsel pertaining to financing; and authorizing School District officials to execute any and all necessary documents in connection with the aforementioned transactions. - Dr. Cordell Ehrich

E.2. Discussion and possible vote regarding a quote from Carter Chevrolet Agency, LLC for the purchase of a new 2027 Suburban for the total amount of $68,695.25, to be paid out of Child Nutrition Funds. - Dr. Cordell Ehrich  

E.3. Discussion and possible vote on the Superintendent’s recommendation concerning employment as listed on the Personnel Schedule.

E.4. Proposed executive session to discuss the ongoing evaluation of, and the contractual terms of the Superintendent. 25 O.S. Section 307(B)(1). 

• Vote to convene or not to convene in executive session.
• Acknowledge the board’s return to open session.
• Statement of executive session.

F. Adjournment