March 10, 2025 at 6:00 PM - REGULAR MEETING

A. Call to Order and Roll Call

B. Superintendent’s Report

C. Recognitions/Presentations

• Deer Creek Middle School Cheer - Bill Bays
• High School Pom - Bill Bays

D. Public to be Heard

In accordance with Board Policy, the Superintendent has established the following procedures for public participation at regular Board meetings. In an effort to conduct school business and complete the scheduled agenda, discussion and comments from the public shall be limited to statements from those individuals who have properly registered to speak during the public speaking portion of the meeting and shall be limited to a total time of 30 minutes. Each person participating in the public speaking portion of the meeting will limit their comments to five minutes or less based on the number of eligible speakers. The Board reserves the right to limit the time for comments regarding any particular issue and/or the number of speakers to be allowed with respect to a particular issue.  Speaking/shouting out of turn during the business meeting is strictly prohibited.  Should you choose not to follow the audience expectations, you will be asked to leave.  Questions or concerns related to employees of the district should be referred to the Superintendent, as they will not be permitted at this time.

E. Consideration of and Vote on the Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items: 

E.1. Board of Education Minutes:

• Regular Meeting - February 10, 2025

E.2. Schedule of Encumbrances: 

• Approve General Fund Accounts Payable Purchase Orders 1082-1125
• Approve General Fund Payroll Purchase Orders 51066-51082
• Approve Building Fund Accounts Payable Purchase Orders 142-157
• Approve Child Nutrition Accounts Payable Purchase Orders 64-65
• Approve Bond Fund 35 Accounts Payable Purchase Orders 34-37
• Approve Insurance Fund 86 Accounts Payable Purchase Orders 1-3

E.3.   ↵Financial Reports:

• Treasurer’s Reports
• Student Activity Reports
• Business Services Reports

E.4. Out of State Travel Request:

• DCHS Track qualifiers to travel to the University of Kansas on April 18-19, 2025 to compete in the Kansas Relays, with costs to be covered by the DCHS Track & Field Activity Funds.

E.5. Renewal quote of $18,732.00 for a one-year license for Committee for Children Second Step for grades K-8, to be paid out of Title II funds.

E.6. Renewal of Agreement between Deer Creek Elementary and Grand Life Photography for pictures for the 2025-26 school year.

E.7. Auditor contract with S&B CPA & Associates, PLLC for the 2026 fiscal year.

F. Business Items

F.1. Discussion and possible vote to approve a $39,798.00 quote from Cengage Learning for a six-year curriculum adoption for Business, Accounting, Web Design, and Desktop Publishing at Deer Creek High School, to be paid out of State Textbook Funds.-- Mark Phillips

F.2. Discussion and possible vote to approve a $45,556.00 quote from Happy Playgrounds for Spring Creek Elementary playground updates, to be paid out of Activity Fund.-- Dr. Cordell Ehrich

F.3. Discussion and possible vote to approve a $35,580.00 quote from ParentSquare for a comprehensive communication platform for staff, families, and students for the 2025-26 school year, to be paid out of Activity Fund.-- Maggie Leftwich

F.4. Discussion and possible vote to approve new board policy KP (Registered Trademarks).-- Maggie Leftwich

F.5. Discussion and possible vote to approve new board policy B-20 (Board Agenda).-- Dr. Jason Perez

F.6. Discussion and possible vote to approve new board policy B-21 (Addressing Previously Voted Items).-- Dr. Jason Perez

F.7. Discussion and possible vote to approve updates to board policy FB (Naming of School Facilities).-- Dr. Jason Perez

F.8. Discussion and possible vote to approve eliminating board policy INDB (Flag Displays) and combining it with board policy INDA (Patriotic Exercises and Flag Displays).-- Kristy VanDorn

F.9. Discussion and possible vote to approve school start and end times for the 2025-26 school year.-- Dr. Jason Perez

F.10. Discussion and possible vote to approve revisions to the 2025-26 school calendar.-- Lenis DeRieux

F.11. Discussion and possible vote to approve the 2026-27 school calendar.-- Lenis DeRieux

F.12. Discussion and possible vote to approve an E-rate bid from Skyrider to provide network infrastructure in the new middle school for the amount of $413,814.60, to be paid from E-rate funding and Bond Funds, with the district responsible for $193,393.89.-- Dr. Scott Haselwood

F.13. Discussion and possible vote on the Superintendent’s recommendation concerning employment as listed on the Personnel Schedule.

F.14.   ↵Proposed executive session to discuss the ongoing evaluation of the Superintendent. 25 O.S. Section 307(B)(1).

• Vote to convene or not to convene in executive session.

• Acknowledge the board’s return to open session.

• Statement of executive session.

G. Adjournment