September 8, 2026 at 5:30 PM - Regular Business Meeting

1. Call to Order and Roll Call

2. Pledge of Allegiance -Led by Hakeem Wright, Student at Will Rogers Elementary

3. Communications / Public Interest

3.A. Recognitions

3.B. Superintendent’s Report

• District Highlights
• Enrollment Report

3.C. Public Comments - Patrons who wish to address the Board of Education shall be required to submit form BED-E prior to the start of the meeting

4. Consent Agenda (Action)
All the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

4.A. August 11, 2026, Regular Meeting Minutes

4.B. Approval of the following District Apps (Superintendent)
Board Approved - SPS Supported (tech support included)

•  Google Suite
•  Canvas
•  Infinite Campus
•  Google Classroom
•  School Messenger
•  IXL
•  GoGuardian
•  Edgenuity/Imagine Learning

Not SPS supported (tech support not included)

•  HUDL
•  Sports You
•  Cut Time
•  Remind
•  Rank One
•  Facebook
•  Instagram
•  X (Twitter)
•  GroupMe
•  Text Free
•  Language Line
•  Talking Points

4.C. Review and Approval of the proposed updates to the following SPS Policies:

Policy Number	Policy Name
COA	Wellness
CW	Naming, Schools, Facilities, and Memorials
CW-E	Pledge Agreement for Naming Opportunity
DEC-R7	Leave of Absence (Regulation)
DEC-R8	Bereavement Leave (Regulation)
DEC-R10	Maternity Leave
EKBA	Strong Readers Act
FDC-R1	Attendance Policy (Regulation)
FEA	SPS Intra-District Transfers
FFF	Student Safety
FFG	Reporting Suspected Child Abuse, Neglect, Exploitation and Trafficking

4.D. Approval of the Transfer and Summary of Activity Account Funds

4.E. Approval of Fiscal Year 2027 Sanctioned Organization Applications

4.F. Approval of Encumbrances and Accounts Payable (approval of encumbrance numbers as listed):

2026-2027 General Fund (11) Encumbrances #2027-11-257 - 2027-11-385 totaling $261,943.72
2026-2027 Building Fund (21) Encumbrances #2027-21-4 totaling $7,623.00
2026-2027 Child Nutrition (22) Fund Encumbrances #2027-22-38 - 2027-22-47 totaling $29,639.22
2026-2027 Bond (31) Fund Encumbrances #2027-31-6 - 2027-31-9 totaling $104,724.80
2026-2027 Bond (32) Fund Encumbrances #2027-32-15 - 2027-32-26 totaling $141,168.86
2026-2027 Bond (33) Fund Encumbrances #2027-33-11 - 2027-33-16 totaling $44, 741.27
2026-2027 Bond (34) Fund Encumbrances #2027-34-149 - 2027-34-201 totaling $226,460.53
2026-2027 Bond (81) Fund Encumbrances #2027-81-2 totaling $9,377.00

4.G. Consider and Vote to Approve Willowbrook, Inc. use of Owner Contingency and Allowances for the SPS Bond 2023 HS Phase I and HS Phase I Athletics Construction Project

4.H. Consider and Vote to Approve Willowbrook, Inc. use of CM Contingency and Allowances for Stillwater Public Schools Bond 2023 High School Phase I and High School Phase I Athletics Construction Project

4.I. Approval of Adjunct Instructor, Amber Porter

4.J. Approval of the quarterly Site Capacity Numbers

4.K. Approval of Annual Estimate of Needs 

5. Business / Finance: Chief Financial Officer, Kristie Newby

5.A. Receive and Vote to Approve or Not Approve the Treasurer's Report

6. Operations: Assistant Superintendent, Bo Gamble

6.A. Consider and Vote to Authorize Superintendent to Solicit Bids for the SPS Softball/Baseball Indoor Training Facility Pursuant to the Competitive Bidding Act of 1974

6.B. Consider and vote to rescind the previously approved bid awarded to Adept Patriot Services LLC for the Stillwater Public School Bond 2023 High School Athletics Phase I Multi-sport, Pom/Cheer, Soccer/Track project pursuant to the Public Competitive Bidding Act of 1974.

6.C. Receive the Bond 2023 Update

7. Proposed Executive Session to Discuss the Following:

7.A. Proposed executive session to discuss the employment of those employees listed on attached Exhibit A. 25 O.S. Section 307(B)(1)

7.B. Evaluation of the Superintendent (a routine evaluation session that the Board may conduct monthly) Pursuant to Executive Session Authority – OKLA. STAT. tit. 25 sect 307(B)(1) and (7).

• Finance
  • Budget Development and Maintenance
  • Budget
  • Resource Allocation

8. Vote to Convene in Executive Session (Action)

9. President's Acknowledgment of the Return of the Board to Open Session

10. Statement of Executive Session Minutes

11. Consider and Vote to Approve or Not Approve the Appointments, Resignations and Employment Recommendations Listed on Exhibit A of the Agenda. 

12. Adjournment (Action)