August 11, 2026 at 5:30 PM - Regular Business Meeting

1. Call to Order and Roll Call

2. Pledge of Allegiance 

3. Communications / Public Interest

3.A. Recognitions

3.B. Superintendent’s Report

1. District Highlights
2. Enrollment Report

3.C. Public Comments - Patrons who wish to address the Board of Education shall be required to submit form BED-E prior to the start of the meeting

4. Consent Agenda   (Action)
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

4.A. July 7, 2026, Special Meeting Minutes

4.B. July 14, 2026, Regular Meeting Minutes

4.C. July 30, 2026, Special Meeting Minutes

4.D. FY 2026-2027 Stillwater Public Schools Contracts:

1. Oklahoma Department of Career and Technology Education (Secondary and Technology Education Program Agreement) (Ed Services)
2. Memorandum of Understanding between Stillwater Public Schools and Stillwater Education Association (SEA)

4.E. Approval of Encumbrances, and Accounts Payable (approval of encumbrance numbers as listed):

2026-2027 General Fund (11) Encumbrances #2027-11-158 to 2027-11-256 totaling $752,994.16
2026-2027 Building Fund (21) Encumbrances #2027-21-3 totaling $78.77
2026-2027 Building Fund (22) Encumbrances #2027-21-31 to 2027-22-37 totaling $15,464.38
2026-2027 Bond (31) Fund Encumbrances #2027-31-2 to 2027-31-5 totaling $99,965.44
2026-2027 Bond (32) Fund Encumbrances #2027-32-1 to 2027-32-14 totaling $2,074,282.89
2026-2027 Bond (33) Fund Encumbrances #2027-33-1 to 2027-33-10 totaling $6,215776.95
2026-2027 Bond (34) Fund Encumbrances #2027-34-96 to 2027-34-148 totaling $613,891.60
2026-2027 Gift (81) Fund Encumbrances #2027-81-1 totaling $798.00

4.F. Approval of the 2026-2027 Application for Sanctioned Organizations

4.G. Annual Activity Fund Planning and Approval

4.H. Approval of the Transfer and Summary of Activity Account Funds

4.I. Review and Approval of the following SPS Policies:

Policy Number	Policy Name
FNCD	Bullying
FNCD-E	Harassment/Bullying Incident Report Form
FNCD-P	Prohibiting Bullying (Investigation Procedures)
FNCD-R	Prohibiting Bullying (Regulation)

And the removal of the following policy:

FNCD-E2

Personal Electronic Devices

4.J. Consider and Vote to Approve Willowbrook, Inc. use of Owner Contingency and Allowances for the SPS Bond 2023 HS Phase I & HS Phase I Athletics Construction Project

4.K. Consider and Vote to Approve Willowbrook, Inc. use of CM Contingency and Allowances for the SPS Bond 2023 HS Phase I Construction Project

4.L. Consider and Vote to Approve or Not Approve Service Order 34 with 505 Architects for Professional Services related to a District Analysis and Assessment for Future Capital Improvement Projects

4.M. Receive Chase Morris Sudden Cardiac Arrest Site Plans for the following:
Secondary Sites:

• Stillwater High School, Stillwater Junior High, Stillwater Middle School
• Lincoln Academy

Elementary Sites:

• Richmond, Sangre, Skyline, West Wood, Will Rogers, Highland Park

4.N. Receive Stillwater Public Schools Critical Incident Management Plan

4.O. Approval of the Non-Exclusive Trademark Agreement with Stillwater Public Schools and Wooden Nickel Inc.

5. Business / Finance: Chief Financial Officer, Kristie Newby

5.A. Receive and Vote to Approve or Not Approve the Treasurer's Report

5.B. Receive First Revised Budget

5.C. FY 25-26 Fiscal Year In Review

6. Operations: Assistant Superintendent, Bo Gamble

6.A. Receive the Bond 2023 Update

7. Proposed Executive Session to Discuss the Following:

7.A. Proposed executive session to discuss the employment of those employees listed on attached Exhibit A. 25 O.S. Section 307(B)(1) AND

7.B. Evaluation of the Superintendent (a routine evaluation session that the Board may conduct monthly) Pursuant to Executive Session Authority – OKLA. STAT. tit. 25 sect 307(B)(1) and (7).

8. Vote to Convene or Not Convene in Executive Session 

9. President's Acknowledgment of the Return of the Board to Open Session

10. Statement of Executive Session Minutes

11. Consider and Vote to Approve or Not Approve the Appointments, Resignations and Employment Recommendations Listed on Exhibit A of the Agenda 

12. Review and Approve or Not Approve the FY 26–27 Non-Certified Employee Negotiated Agreement with Stillwater Education Support Professionals Association, (SESPA) and the Associated Positions and Salary Schedules

1. FY 26-27 Non-Certified Employee Negotiated Agreement (SESPA)
2. Instructional Support Salary Schedule
3. Support Position Levels by Category
4. Support Salary Schedule

13. Review and Vote to Approve or Not Approve the Following Stillwater Public Schools Salary Schedules:

1. District Administrator Salary Schedule
2. Principal Salary Schedule
3. Administrative Assistant Salary Schedule
4. Technology Salary Schedule
5. Maintenance Salary Schedule
6. Miscellaneous Salary Schedule

14. Adjournment (Action)