January 13, 2026 at 5:30 PM - Regular Business Meeting

1. CALL TO ORDER AND ROLL CALL

2. Discussion and possible board action to appoint an individual to vacant board seat #2

3. Swearing-in individual who was appointed to seat #2

4. PLEDGE OF ALLEGIANCE 

5. COMMUNICATIONS/PUBLIC INTEREST

5.A. Superintendent’s Report

5.B. Board Communication

5.C. Public Comments - Patrons who wish to address the Board of Education shall be required to submit form BED-E prior to the start of the meeting

6. CONSENT AGENDA    (Action)
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

6.A. December 9, 2025, Regular Meeting Minutes

6.B. Out of State Travel Requests:

1. SHS Cheer will be traveling to Fort Worth, TX to compete at NCA Nationals on January 23, 2026, through January 26, 2026.

6.C. Transfer and Summary of Activity Account Funds

6.D. Activity Account Fundraising Projects

6.E. Change Orders, Encumbrances and Accounts Payable (approval of encumbrance numbers as listed):

2025-2026 General Fund (11) Encumbrances #2026-11-541– 2026-11-584 totaling $70,998.48
2025-2026 Bond 31 Fund Encumbrances #2026-31-29 – 2026-31-34 totaling $53,503.00
2025-2026 Bond 32 Fund Encumbrances #2026-32-43 – 2026-32-53 totaling $853,795.90
2025-2026 Bond 33 Fund Encumbrances #2026-33-220 – 2026-33-227 totaling $104,433.78

6.F. Annual Activity Fund Planning and Approval Packages 

6.G. Stillwater Public Schools FY 25-26 Contracts:

1. East Central University (Student Teaching Affiliation Agreement) (Ed Services)
2. Oklahoma State University Speech (Ed Services)
3. Payne County Health Department (Health Department and Programming Agreement) (Ed Services)
4. Shannon Frohock (Interpreting Services for Staff Members Agreement)
5. University of Central Oklahoma Department of Kinesiology and Health Studies (Student Teaching Affiliation Agreement)(Ed Services)
6. Youth Medical Mentorship (Health Service Club for Students)

6.H. Student Dropout Report 

6.I. College Remediation Report

6.J. Stillwater Public Schools FY 26-27 Academic School Calendar

6.K. Consider and vote to approve Willowbrook, Inc. use of CM contingency and allowances for the SPS Bond 2023 HS Phase I Construction Project.

6.L. Consider and vote to approve Willowbrook, Inc. use of Owner Contingency and allowances for the SPS Bond 2023 HS Phase I Construction Project.

6.M. Consider and vote to approve Service Order No. 31 with 505 Architects for professional services, including preparation of construction documents for Richmond Elementary Seclusion Room Remodel.

6.N. Consider and vote to approve Trafera Student Device Lease Agreement Certificate of Acceptance.

6.O. Consider and vote to approve a Memorandum of Understanding between Stillwater Public Schools and CrowdComfort Solutions.

7. BUSINESS/FINANCE

7.A. Treasurer's Report provided by our Chief Financial Officer, Kristie Newby

8. OPERATIONS

8.A. Consider and vote to approve or not approve the Design Development package for SPS Bond 2023, High School Athletics Phase I Construction and Authorize 505 Architects to Proceed with preparation of the construction documents for the High School Athletics Phase I Project.

8.B. Receive the Bond 2023 Update

9. OTHER REPORTS / RECOMMENDATIONS

7A. Review and Vote to Approve or Not Approve the following SPS Policies:

CKAK	Behavioral Threat Assessment
CL	Buildings, Equipment, and Grounds
COA	Wellness Policy
DEC-R10	Maternity Leave
DO	Suspension, Dismissal and Nonreemployment of Teachers
EIED	Graduation Requirements
FB	Title IX

10. Proposed Executive Session to Discuss the Following:

10.A. Proposed executive session to discuss the employment of those employees listed on attached Exhibit A. 25 O.S. Section 307(B)(1)

10.B. Evaluation of the Superintendent (a routine evaluation session that the Board may conduct monthly) Pursuant to Executive Session Authority – OKLA. STAT. tit. 25 sect 307(B)(1) and (7).

11. Vote to Convene in Executive Session 

12. President's Acknowledgment of the Return of the Board to Open Session

13. Statement of Executive Session Minutes

14. Consider and Vote to Approve or Not Approve the Appointments, Resignations and Employment Recommendations Listed on Exhibit A of the Agenda. 

15. ADJOURNMENT

15.A. Vote to Adjourn