November 11, 2025 at 5:30 PM - Regular Business Meeting

1. CALL TO ORDER AND ROLL CALL

2. PLEDGE OF ALLEGIANCE 

3. COMMUNICATIONS/PUBLIC INTEREST

3.A. Recognitions: 

1. Kameoka Japan, Sister City Post-Trip

3.B. Superintendent’s Report

3.C. Board Communication

3.D. Public Comments - Patrons who wish to address the Board of Education shall be required to submit form BED-E prior to the start of the meeting

4. CONSENT AGENDA    (Action)
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

4.A. October 14, 2025, Regular Meeting Minutes 

4.B. Approval of Non-Exclusive Trademark License Agreements:

1. The Ribbon Boutique
2. KellisKreations

4.C. Change Orders, Encumbrances and Accounts Payable (approval of encumbrance numbers as listed): (Finance)

2025-2026 General Fund (11) Encumbrances #2026-11-410 – 2026-11-472 totaling $78,106.40
2025-2026 Child Nutrition Fund (22) Encumbrances #2026-22-62 - 2026-22-65 totaling
$1,523.63
2025-2026 Bond 31 Fund Encumbrances #2026-31-23 – 2026-31-25 totaling $13,006.46
2025-2026 Bond 32 Fund Encumbrances #2026-32-35 – 2026-32-40 totaling $20,512.00
2025-2026 Bond 33 Fund Encumbrances #2026-33-192 – 2026-33-207 totaling $3,002,873.03

4.D. Transfer and Summary of Activity Account Funds (Finance)

4.E. Activity Account Fundraising Projects (Finance)

4.F. Annual Activity Fund Planning and Approval Packages (Finance)

4.G. Approval of the following FY 25-26 contracts: 

1. Our Daily Bread (Ed Services)
2. Walden University (Ed Services)
3. The Oklahoma Purchasing System (TOPS) (Finance)

4.H. Consider and Vote to Approve or Not Approve Willowbrook, Inc. use of CM Contingency and Allowances for the SPS Bond 2023 HS Phase I Construction Project

4.I. Consider and Vote to Approve or Not Approve Willowbrook, Inc. use of Owner Contingency and Allowances for the SPS Bond 2023 HS Phase I Construction Project

4.J. Consider and Vote to Approve or Not Approve a Memorandum of Agreements between Stillwater Public Schools and Green Energy Solutions (GES) LLC.

4.K. Consider and Vote to Declare District Vehicle and Equipment Surplus

4.L. Change Order No. 2 to return unused funds from the SPS New High School Early Package

4.M. The Land Order Agreement with Nabholz Construction Corporation

4.N. Receive Title 1 Site School-wide Plans Report

5. BUSINESS/FINANCE - Chief Financial Officer, Kristie Newby

5.A. Consider and Vote to Approve the Treasurer's Report to include the Bond Expenditures and Revenues Report

5.B. Second Revised Budget

6. OPERATIONS - Assistant Superintendent, Bo Gamble 

6.A. Receive Bond 2023 Update

7. Other Business

7.A. Review and Approve or Not Approve the following updated SPS policies: (Sup)

CHC	Bids and Quotations
CFB	Activity Funds
DMB-R1	Professional Growth and Development of Certified Personnel (Regulation)
EHBB	Gifted Child Educational Program
FFG	Abuse, Neglect, Exploitation and Trafficking
FL-R	Compliance with Family Educational Rights and Privacy Act (FERPA) of 1974 (Regulation)

7.B. Proposed Removal of the Following Stillwater Public School Policies:

CFB-E2	School Organization Fundraiser Form
FJ	Fundraising by In-School Organizations

8. Proposed Executive Session to Discuss the Following:

8.A. Proposed executive session to discuss the employment of those employees listed on attached Exhibit A. 25 O.S. Section 307(B)(1)

8.B. Evaluation of the Superintendent (a routine evaluation session that the Board may conduct monthly) Pursuant to Executive Session Authority – OKLA. STAT. tit. 25 sect 307(B)(1) and (7).

9. Vote to Convene in Executive Session (Action)

10. President's Acknowledgment of the Return of the Board to Open Session

11. Statement of Executive Session Minutes

12. Consider and Vote to Approve or Not Approve the Appointments, Resignations and Employment Recommendations Listed on Exhibit A of the Agenda. 

13. ADJOURNMENT

13.A. Vote to Adjourn (Action)