March 11, 2025 at 6:30 PM - Regular Business Meeting

1. CALL TO ORDER AND ROLL CALL

2. PLEDGE OF ALLEGIANCE 

3. COMMUNICATIONS/PUBLIC INTEREST

3.A. Recognitions

1. Fall Sports: Wrestling and Swim
2. Kameoka 2024 Trip to Japan
3. STEM- Robotics
4. SPEF 

3.B. Board Communication

3.C. Public Comments - Patrons who wish to address the Board of Education shall be required to submit form BED-E prior to the start of the meeting

4. CONSENT AGENDA    (Action)
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

4.A. February 11, 2025 Special Meeting Minutes

4.B. February 11, 2025 Regular Meeting Minutes

4.C. Policy Second Reading and Approval:

1. CFB-EI     Plan for Expending Excess Activity Fund Balance
2. CFBB-E    Application for Sanctioning
3. CFBB-P    Sanctioning of Parent Organizations, Booster Clubs, &  Assoc (Procedures)
4. CHA-P1   Purchasing Procedures
5. CLE          Energy Management and Conservation Policy
6. CLE-R1    Energy Management and Conservation Guidelines
7. DB-R       Teachers Duties and Responsibilities

4.D. Out-of-State Travel Requests:

1. SHS Vocal Music is traveling to Dallas, TX from March 18, 2025, to March 22, 2025 for a student to audition to the American Choral Director's Association's National Honor Choir. Also in conjunction with the national conference

4.E. Transfer and Summary of Activity Account Funds (Finance)

4.F. Sanctioning Accounts FY 24-25 (Finance)

4.G. Activity Account Fundraising Projects (Finance)

4.H. Annual Activity Fund Planning and Approval Packages for FY 2023-2024 (Finance)

4.I. Change Orders Encumbrances and Accounts Payable (approval of encumbrance numbers as listed)(Finance): 

2024-2025 Change Order #s: 20250671, 20251163

2024-2025 General Fund Encumbrances # 20251269-20251272, 20251276-20251279, 20251282-20251287, 20251291-20251310, 20251312, 20251315-20251318, 20251320-20251321, 20251323-20251329, 20251332, 20251334-1354, 20251358-20251360, 20251362 Totaling: $109,502.12

2024-2025 Building Fund Encumbrances # 20251333 Totaling: $127,336.66

2024-2025 Child Nutrition Fund Encumbrances # 20251281 Totaling: $135.00

2024-2025 Bond 32 Fund Encumbrances # 20251267-20251268, 20251273-20251275, 20251280, 20251288-20251290, 20251311, 20251313-20251314, 20251319, 20251322, 20251330-20251331, 20251355-20251357, 20251361, 20251363-1366 Totaling: $898,838.08

4.J. Service Order No.25 Bond 2023 HS Building Repurposing Study (Operations)

4.K. Consider and Vote to Approve Willowbrook, Inc. use of CM Contingency and Allowances for the SPS Bond 2023 HS Phase I Construction Project (Operations)

4.L. Consider and Vote to Approve Willowbrook, Inc. use of Owner Contingency and Allowances for the SPS Bond 2023 HS Phase I Construction Project (Operations)

4.M. Consider and Vote to Approve Potential Change Order Number 02 for SPS OES Transportation Phase 2 Project – (Firebrand Construction) (Operations)

4.N. Consider and Vote to Approve the agreement with Oklahoma Natural Gas (ONG) for the Bond 2023 HS Phase I project (Operations)

4.O. Consider and Vote to Approve Access Easement Agreement with RCK Homes 1, LLC (Operations)

5. OPERATIONS

1. Bond 2023 Update

6. BUSINESS/FINANCE

6.A. Treasurer's Report

6.B. Consider and Vote to approve the “Contract for Audit of Public Schools 2024-2025 School Year”.

7. OTHER REPORTS / RECOMMENDATIONS

7.A. SPS Policy First Reading:

1. CDC      Public Gifts-Donations to the Schools
2. CFB-R1 Activity Funds Regulations

7.B.   ↵Waive First Reading and Approval of SPS Policy:

1. EMDB

8. ADJOURNMENT

8.A. Vote to Adjourn (Action)