February 11, 2025 at 6:30 PM - Regular Business Meeting

1. CALL TO ORDER AND ROLL CALL

2. PLEDGE OF ALLEGIANCE 

3. COMMUNICATIONS/PUBLIC INTEREST

3.A. Recognitions

• Fall Sports
  • Varsity Softball
  • JH Pom

3.B. Acting Superintendent’s Report

3.C. Board Communication

3.D. Public Comments - Patrons who wish to address the Board of Education shall be required to submit form BED-E prior to the start of the meeting

4. CONSENT AGENDA    (Action)
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

4.A. January 14, 2025 Special Meeting Minutes

4.B. January 14, 2025 Regular Meeting Minutes

4.C. January 22, 2025 Special Meeting Minutes

4.D. Board of Education Member Training Report

4.E. Approval of the Out-Of-State Travel for Stillwater Color Guard traveling to Kansas City, MO, on February 14-16, 2025 to compete in the Winter Guard International Regional Competition

4.F. Transfer and Summary of Activity Account Funds (Finance)

4.G. Sanctioned Accounts for FY2024-2025

4.H. Activity Account Fundraising Projects

4.I. Change Order, Encumbrances and Accounts Payable (approval of encumbrance numbers as listed):(Finance)

2024-2025 Change Orders: 20250210, 20250346, 20251058, 20251162 Totaling:
                   $4,113,623.44
2024-2025 General Fund Encumbrances: 20251173-20251191; 20251193-20251199;
                   20251201-20251202; 20251204-20251205; 20251207-20251230; 20251232-20251235;
                   20251237-20251239; 20251241; 20251249-20251261; 20251263-20251266 Totaling:
                   $63,733.21
2024-2025 Child Nutrition Encumbrances: 20251200; 20251240 Totaling: $734.20
2024-2025 Bond Fund 32 Encumbrances: 20251169-20251172; 20251192; 20251203;
                   20251206; 20251231; 20251236; 20251242-20251248; 20251262 Totaling: $4,888,256.79

4.J. S.A.&I 307 (Finance)

4.K. Consider and Vote to Approve Lippert Bros., Inc. Potential Change Orders for SPS OES North Building Renovations and SPS OES South Building Renovations Project (Operations)

4.L. Consider and Vote to Approve Potential Changer Order No. 1 for SPS OES Bldg Renovation Phase II Project

4.M. Consider and Vote to Approve Willowbrook, Inc. use of CM Contingency and Allowances for the SPS Bond 2023 HS Phase I Construction Project.(Operations)

4.N. Consider and Vote to Approve Willowbrook, Inc. use of Owner Contingency and Allowances for the SPS Bond 2023 HS Phase I Construction Project. (Operations)

4.O. Consider and Vote to Approve Service Order No. 24 for SPS Bond 2023 High School Phase I Project (Operations)

4.P. Consider and Vote to Declare District Equipment Surplus

5. OPERATIONS

5.A. Consider Approval of Certificate of Substantial Completion for SPS High School Roof Replacements Project

5.B. Receive Bond 2023 Update 

6. BUSINESS/FINANCE

6.A. Consider and Vote to Approve the Treasurer's Report provided by CFO, Kristie Newby

6.B. Tyler EPR School Pro Contract Amendment

6.C. SylogistEd ERP System OK Implementation Statement of Work

7. EDUCATIONAL SERVICES

7.A. Mid-Year Performance Data Presentation:

• Elementary Education Director, Diane Fix
• Secondary Education Director, Ashley Moore

7.B. FY 24-25 Contracts

1. OSU School of Community Health Sciences, Counseling and Psychology
2. OSU School Psychology Program
3. Parchment

8. OTHER REPORTS / RECOMMENDATIONS

8.A. Receive Policy First Reading: 

CFB-EI	Plan for Expending Excess Activity Fund Balance
CFBB-E	Application for Sanctioning
CFBB-P	Sanctioning of Parent Organizations, Booster Clubs, & Assoc (Procedures)
CHA-P1	Purchasing Procedures
CLE	Energy Management and Conservation Policy
CLE-R1	Energy Management and Conservation Guidelines
DB-R	Teachers Duties and Responsibilities

9. ADJOURNMENT

9.A. Vote to Adjourn (Action)