January 14, 2025 at 6:30 PM - Regular Business Meeting

1. CALL TO ORDER AND ROLL CALL

2. PLEDGE OF ALLEGIANCE 

3. COMMUNICATIONS/PUBLIC INTEREST

3.A. Recognitions

1. Fall Sports (Football & Cross Country)

3.B. Acting Superintendent’s Report

3.C. Board Communication

3.D. Public Comments - Patrons who wish to address the Board of Education shall be required to submit form BED-E prior to the start of the meeting

4. CONSENT AGENDA    (Action)
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

4.A. December 10, 2024 Special Meeting Minutes

4.B. December 10, 2024 Regular Meeting Minutes

4.C. December 16, 2024 Special Meeting Minutes

4.D. Transfer and Summary of Activity Account Funds

4.E. Change Orders, Encumbrances and Accounts Payable (approval of encumbrance numbers as listed):

2024-2025 Change Orders: 20250185, 20250246 Totaling: $13,000.00

2024-2025 General Fund Encumbrances: 20251145-20251150, 20251154-20251155, 20251160, 20251168 Totaling: $26,121.44

2024-2025 Child Nutrition Fund Encumbrances: 20251157-20251158, 20251165 Totaling: $1,353.43

2024-2025 Bond 32 (2023) Fund Encumbrances: 20251151-20251153, 20251156, 20251161-20251164, 20251166-20251167 Totaling: $5,317,387.28

2024-2025 Sinking Fund: 20251159 Totaling: $8,000.00

4.F. Annual Activity Fund Planning and Approval Packages for FY 2024-2025 (Finance)

4.G. Consider and Vote to Approve 2024-2025 Sanctioning Accounts (Finance)

4.H. Consider and Vote to Approve Form 307 (Finance)

4.I. Student Drop out Report (Ed Services)

4.J. Consider and Vote to Approve the Out-of-State Travel Requests:

1. Stillwater FFA, traveling to Des Moines, IA for the Iowa Beef Expo for the National Livestock Judging Contest from February 7th, 2025 to February 9th, 2025.
2. SJHS Robotics (Team Eclipse), traveling to Council Bluffs, IA to compete in the CREATE Foundation U.S. Open Robotics Tournament to face elite competitors.
3. SHS Robotics (Team Nexus), traveling to Colorado Springs, CO to compete in a Signature Event to qualify for the World's Tournament.

4.K. Consider and Approve a Non-Exclusive Trademark License Agreement with Mayhem Designs, LLC. (Communications)

4.L. Consider and Vote to Approve Willowbrook, Inc. use of Owner Contingency and Allowances for the SPS Bond 2023 HS Phase I Construction Project. (Operations)

4.M. Consider and Vote to Approve Next Level Roofing, LLC Potential Change Order No. 2 for SPS High School Roof Replacements Project. (Operations)

4.N. Consider and Vote to Approve American Roofing and Construction, LLC. Potential Change Order No. 1 for SPS Sangre Ridge Elementary, SPS Middle School Roof Replacements and Mechanical Improvements, and SPS High School PAC and Field House Mechanical Improvements Projects. (Operations)

5. OPERATIONS

5.A. Consider and Vote to Award or not Award the Contract for SPS OES Building Renovation Phase 2 Parking Project.

5.B. Consider Approval of Certificate of Substantial Completion for SPS OES North and South Building Renovation.

5.C. Consider Approval of Certificate of Substantial Completion for SPS Richmond HVAC Replacement and SJHS HVAC Replacement Projects

5.D. Consider and Vote to Approve the Certificate of Substantial Completion for SPS Richmond Roof Replacement and SJHS Roof Replacement Projects.

5.E. Receive Bond 2023 Update

6. BUSINESS/FINANCE

6.A. Consider and Vote to Approve the Treasurer's Report given by Kristie Newby, CFO

6.B. Consider and Vote to Approve or Not Approve the TIF #3 Memorandum of Understanding (MOU) with the City of Stillwater.

6.C. Consider and vote upon a Tax Incentive Agreement (TIA) to provide Property Tax Exemptions for a Data Center Campus in the City of Stillwater. 

7. EDUCATIONAL SERVICES

7.A. Consider and Vote to Approve the following FY 24-25 Contracts:

1. Shelby Healthcare (Nursing Services Agreement)
2. Specialty Care Pediatrics (Nursing Services Agreement)

8. ADJOURNMENT

8.A. Vote to Adjourn (Action)